- Form A Declaration of Conflicts of Interest and/or Outside Employment Request
(Updated: June 2023)
SCHEDULE A – Schedule of Designated Approvers
Conflicts of Interest – all locations
| Recipient | Conflicts of Interest Declaration | Designated approver |
|---|---|---|
| Secretary | Conflict of Interest Declaration | Australian Minister of Foreign Affairs |
| Deputy Secretaries | Conflict of Interest Declaration | The Secretary |
| Senior Executive Officer (SES) | Conflict of Interest Declaration | Relevant Deputy Secretary (EES to arrange approval) |
| Senior Executive Staff (SES) | Conflict of Interest Declaration - NIL | Ethics, Integrity, and Professional Standards Policy Section (EES) |
| Directors | Conflict of Interest Declaration | Branch Head (or SES equivalent at post and state office) |
| APS employees, LES and contractors | Conflict of Interest Declaration | Relevant Director or HOM/HOP (or EL2 equivalent at post or state office) |
| Special Envoy | Conflict of Interest Declaration | Chief People Officer, relevant Deputy Secretary, or the Secretary |
Outside employment – all locations
| Recipient | Outside Employment Request | Designated approver |
|---|---|---|
| Secretary | Outside Employment Request | Chief People Officer (CPO) |
| Senior Executive Officer (SES) | Outside Employment Request | Chief People Officer (CPO) |
| APS employees and LES | Outside Employment Request | Branch Head (SES Band 1 equivalent at your post) or HOM/HOP |
| Staff on Leave without pay (LWOP) | Outside Employment Request | Assistant Secretary People Culture Branch (PDB) |
Gifts, Benefits, Hospitality and Sponsored Travel
Canberra
| Recipient | Gifts, Benefits, Hospitality and Sponsored Travel | Designated approver |
|---|---|---|
| Secretary |
|
giftsandbenefits@dfat.gov.au for EES to arrange CPO or AS PDB approval *Note – please do not send directly to CPO or AS PDB* |
| Deputy Secretaries |
|
giftsandbenefits@dfat.gov.au for EES to arrange CPO or AS PDB approval *Note – please do not send directly to CPO or AS PDB* |
| Division Heads, ED OPO, ED APO, DG ASNO |
|
Relevant Deputy Secretary or *Note – please do not send directly to CPO or AS PDB* |
| SES Band 1 |
|
Relevant Division Head |
| All other staff (APS employees and contractors) |
|
Relevant Director (APS1-EL1) Relevant Branch Head (EL2) |
State and Territory offices
| Recipient | Gifts, Benefits, Hospitality and Sponsored Travel | Designated approver |
|---|---|---|
| State Director |
|
giftsandbenefits@dfat.gov.au for EES to arrange CPO or AS PDB approval *Note – please do not send directly to CPO or AS PDB* |
| Deputy State Director |
|
State Director |
| All other staff (APS employees and contractors) |
|
State Director; or Deputy State Director |
Overseas missions
| Recipient | Gifts, Benefits, Hospitality and Sponsored Travel | Designated approver |
|---|---|---|
| HOM/HOP/Ambassador |
|
giftsandbenefits@dfat.gov.au for EES to arrange CPO or AS PDB approval *Note – please do not send directly to CPO or AS PDB* |
|
All other staff (APS employees, LES employees and visiting staff) |
|
HOM/HOP/SAO Head of Post HR; or HR Operations Manager |