Ethics, Integrity and Professional Standards Policy Manual
Ethics, Integrity and Professional Standards Policy Manual
Table of Contents
- Document Revision History
- Document Archive
- Chapter 1: About This Manual
- Chapter 2: Corporate Governance in DFAT and the Australian Public Service
- Chapter 3: Values and Codes of Conduct
- Chapter 4: Conduct, Ethics and Fraud Training
- Chapter 5: Conflicts of Interests
- Chapter 6: Gifts, Benefits, Hospitality, Sponsored Travel and Sponsorship
- Chapter 7: Appropriate Use and Collection of Official Information and Resources
- Chapter 8: Upholding the Reputation of the Department and Australia
- Chapter 9: What is Misconduct?
- Chapter 10: Child Protection
- 10.1 What is child abuse/exploitation/child harm?
- 10.2 What policies and guidelines does DFAT have in place in relation to the protection of children?
- 10.3 How do I identify child abuse/ exploitation?
- 10.4 Officers seeking guidance or advice in relation to child protection issues may wish to contact:
- Chapter 11: Reporting Alleged Misconduct and Criminal Offences
- Chapter 12: Managing Alleged Misconduct in DFAT
- 12.1 Mandatory Procedures for Determining Whether an APS Employee Has Breached the APS Code of Conduct and For Determining Any Sanction to be Imposed for a Breach of the APS Code of Conduct
- 12.2 General guidance to APS employees on the Formal Misconduct process
- 12.3 General guidance on managing Alleged Misconduct by Locally Engaged Staff (les)
- 12.4 General guidance on managing Alleged Misconduct by Independent Contractors
- Forms and Schedules
We must all have a strong commitment to our professional conduct, with each of us sharing a responsibility to support and promote a culture that ensures an ethical and safe workplace. The Conduct and Ethics Manual is an important tool to help us meet this important objective and I commend it to you.
We cannot tolerate unethical or inappropriate behavior and I expect all of us to call it out wherever we see it. This includes behaviour that contravenes the APS Code of Conduct, Values and Employment Principles and DFAT's Anti-bullying, Harassment and Discrimination Policy, Values Statement, Code of Conduct for Overseas Service and Locally Engaged Staff (LES) Codes of Conduct at overseas posts.
All Australian Public Servants (APS), LES and contractors play an important role in advancing Australia's security and prosperity in a more contested and competitive world.
It is the clear expectation of the Government, the Australian community, as well as my own, that we all maintain the highest standards of professionalism, probity, accountability and ethical practice in the course of our work.
DFAT takes very seriously allegations of misconduct, including bullying, harassment and discrimination. Such allegations will be investigated effectively and fairly, and sanctions imposed when breaches have occurred.
The Manual is the principal source of departmental guidance and policy on conduct and ethics issues for all categories of DFAT employees. It is reviewed regularly to ensure its provisions remain current and relevant, and I welcome ongoing comment on how it may be improved.
In addition to the Manual, the department’s Employee Conduct and Ethics Section is a valuable source of advice available to all staff.
17 October 2019
Document Revision History
|Version Number||Date||Revised by (name & position)||Changes (location & nature)|
|2||08/10||A/g DIR MCS||
|3||10/10||EO MCS||Revised Ch 8 to take account of APSC/Ethics Advisory Committee comments|
|4||12/10||Ethics Committee||Manual revised and Version 2 approved|
|5||03/11||EO MCS||Revision to Whistleblowing in DFAT section 10.2.12|
|6||11/11||EO MCS||Amendments to sections 11.2.24; 11.1.45; 11.1.52(a) to clarify operation of these provisions.|
|7||04/12||EO MCS||Amendments to Chapter 8 (8.4 and 8.5) consistent with APSC Circular 2012/1: Revisions to the Commission's guidance on making public comment and participating online.|
|8||06/13||MCS||Amendments throughout to reflect amendments to Public Service Act 1999 and Public Service Regulations 1999 as provided in the Public Service Amendment Act 2013.|
|9||10/14||MCS||Amendments throughout to reflect the integration of AusAID, international Climate Change and Tourism functions; amendments to the Privacy Act 1988 and the Australian Public Service Code of Conduct; and introduction of the Public Governance, Performance and Accountability Act 2013 and the Public Interest Disclosure Act 2013. Changes also reflect updates to DFAT policy on public comment.|
|10||01/16||MCS||Amendments to: Introduction and Chapter 3.2 to reflect the DFAT Values statement; Chapter 5.3 on the process around Outside Employment requests; Chapter 5.4 relating to departmental policy on employment after leaving the department.|
|11||01/17||MCS||New chapter on child protection.|
|12||24/17||EES||Update Section names|
|13||20/17||EES||New Secretary Introduction|
|14||02/18||EES||Update to Sexual Harassment Policy|
|15||10/19||EES||Amendments to: Chapter 5 on Conflicts of Interest and Chapter 12 on Managing Alleged Misconduct in DFAT|
|16||10/19||EES||Update to the Conflicts of Interest form to reflect the change in definition from 'real apparent or potential' to 'real or apparent' conflicts of interest|
|17||09/20||EES||Social Media update as a result of the APSC guidelines update|
Updated gifts and benefits approval process for State offices
Updated chapter 12 – removal of 15 (3) procedures which have been placed on the departmental website
Updated 7.1.5 – removing references to Crimes Act, no longer in force.
Chapter 7 and Chapter 8 – Replace ‘Security Instructions with ‘DFAT Security Framework’.
|24||28/07/2021||EES section renamed to ‘Ethics, Integrity and Professional Standards Section’ – remains EES acronym|
|25||11/08/2021||Update to Chapter 6: Gifts and Benefits – amendments to make the policy consistent with ASIO guidance.|
The original version of this Manual and all superseded versions of this Manual are archived in EES.
The Administrative Circulars replaced by the original version of this Manual were:
- P0308 Public Service Act 1999 — New Departmental Procedures for Determining Breaches of the APS Code of Conduct
- P0352 Making a Whistleblowing Disclosure and Protection for Whistle-blowers
- P0397 Acceptance of Gifts or Other Benefits: Sponsored Travel
- P0400 Reporting Fraud or Misconduct
- P0458 Procedures for Dealing with Gifts, Benefits and Hospitality
- P0526 Outside Employment for APS Employees and Locally Engaged Staff
- P0591 Revised Code of Conduct for Overseas Service
- P0704 Conduct and Ethics: Use of Department-Licensed Computer Software for Work Purposes at Home
- P0826 Conduct and Ethics: Revised Policy Guidelines on Conflicts of Interest
- P0830 Code of Conduct: Movement of APS Staff between Agencies
- P0861 Use of Internet Social Networking Tools by Departmental Staff
- P0950 Lobbying Code of Conduct and Post-Separation Employment
- N625/09 APSC Ethics Advisory Service and DFAT Conduct and Ethics Unit.
- Other documents replaced by the original version of this Manual were:
- Human Resources Manual Volume 1 Chapter 13
- Locally Engaged Staff Management: A Better Practice Guide Chapter 14.
Next page: Chapter One