Notes 1-5

Note 1: Summary of Significant Accounting Policies

1.1     Objectives of the Department

The Department of Foreign Affairs and Trade (the department) is a not-for-profit Australian Government controlled entity.

The department’s role is to advance the interests of Australia and Australians internationally. This involves working to strengthen Australia’s security; enhancing Australia’s prosperity; delivering an effective and high quality aid program; and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Government. We work with other government agencies to ensure that Australia’s pursuit of its global, regional and bilateral interests is coordinated effectively.

The department is structured to meet three outcomes:

Outcome 1: The advancement of Australia's international strategic, security and economic interests including through bilateral, regional and multilateral engagement on Australian Government foreign, trade and international development policy priorities

Outcome 2: The protection and welfare of Australians abroad and access to secure international travel documentation through timely and responsive travel advice and consular and passport services in Australia and overseas

Outcome 3: A secure Australian Government presence overseas through the provision of security services and information and communications technology infrastructure, and the management of the Commonwealth's overseas property estate.

The department's activities that contribute towards these outcomes are classified as either departmental or administered.

Departmental activities involve the use of assets, liabilities, income and expenses controlled or incurred by the department in its own right. Administered activities involve the management or oversight by the department, on behalf of the Government, of items controlled or incurred by the Government.

The department conducts the following administered activities:

  • Official development assistance
  • Consular and passport services
  • Public information services and public diplomacy
  • International climate change engagement
  • The New Colombo Plan
  • Program to promote Australia’s international tourism interests
  • Payments to international organisations.

The continued existence of the department in its present form and with its present programs is dependent on Government policy and on continuing funding by Parliament for the department's administration and programs.

On 1 November 2013 the Financial Management and Accountability Act Determination 2013/12 – Section 32 formally transferred the functions, assets and liabilities from the former Australian Aid Agency for International Development (AusAID) to the department. AusAID was abolished on 31 October 2013.

Immediately prior to the transfer AusAID was responsible for two outcomes:

Outcome 1: To assist developing countries to reduce poverty and achieve sustainable development, in line with Australia’s national interest.

Outcome 2: Australia’s national interest advanced by implementing a partnership between Australia and Indonesia for reconstruction and development (AIPRD).

From 1 November 2013 the international development function was integrated into the department initially as Outcome 4. It is now included as part of Outcome 1 to reflect the full integration of AusAID into the department.

Consistent with the Finance Minister’s Orders (FMOs) exemption of 23 June 2014, the financial statements of AusAID for the period 1 July 2013 up until its abolition are incorporated into the financial statements of the department as though they were the one entity. The comparative information contained in the department’s primary statements and notes include a separate column for AusAID’s 2012-13 results. Additional separate disclosures relating to AusAID’s results are included in the financial statements as specified in the FMOs exemption.

1.2     Monitoring of Constitutional and Other Legal Requirements

The Australian Government continues to have regard to developments in case law, including the High Court’s most recent decision on Commonwealth expenditure in Williams v Commonwealth [2014] HCA 23, as they contribute to the larger body of law relevant to the development of Commonwealth programs. In accordance with its general practice, the Government will continue to monitor and assess risk and decide on any appropriate actions to respond to risks of expenditure not being consistent with constitutional or other legal requirements.

Legal advice received by the Department of Finance indicated there could be breaches of section 83 of the Constitution under certain circumstances in relation to compliance with statutory conditions on payments from Special Appropriations, including special accounts, payments for long service leave, goods and services tax and payments under determinations of the Remuneration Tribunal. The department has reviewed its processes and controls over payments for these items to minimise the possibility for future breaches as a result of these payments. Following an updated risk assessment in 2013-14 the department has determined that there is a low risk of the certain circumstances mentioned in the legal advice applying to the department. The department is not aware of actual or potential breaches of section 83 in respect of these items.

1.3     Basis of Preparation of the Financial Report

The financial statements and notes are general purpose financial statements and are required by section 49 of the Financial Management and Accountability Act 1997 (FMA Act).

The financial statements and notes have been prepared in accordance with:

a) FMOs for reporting periods ending on or after 1 July 2011
b) Australian Accounting Standards and Interpretations issued by the Australian Accounting Standards Board (AASB) that apply for the reporting period.

The financial statements have been prepared on an accrual basis and are in accordance with the historical cost convention, except for certain assets and liabilities at fair value or amortised cost. Except where stated, no allowance is made for the effect of changing prices on the results or the financial position.

The financial statements are presented in Australian dollars and values are rounded to the nearest thousand dollars unless otherwise specified.

Unless an alternative treatment is specifically required by an accounting standard or the FMOs, assets and liabilities are recognised in the Statement of Financial Position when and only when it is probable that future economic benefits will flow to the department or a future sacrifice of economic benefits will be required and the amounts of the assets or liabilities can be reliably measured. However, assets and liabilities arising under executory contracts equally proportionately unperformed are not recognised unless required by an accounting standard. Liabilities and assets that are unrecognised are reported in the schedule of commitments or the schedule of contingencies (other than unquantifiable or remote contingencies, which are reported at Note 12).

Unless an alternative treatment is specifically required by an accounting standard, income and expenses are recognised in the statement of comprehensive income when and only when the flow, consumption or loss of economic benefits has occurred and can be reliably measured.

1.4     Significant Accounting Judgements and Estimates

In the process of applying the accounting policies listed in this note, the department has made the following judgements that have had a significant impact on the amounts recorded in the financial statements:

  • The fair value of land and buildings has been taken to be the market value of similar properties as determined by an independent valuer. In some instances, the department's buildings are purpose built and may in fact realise more or less in the market.
  • The fair value of property, plant and equipment has been taken to be the market value of similar assets or depreciated replacement value as determined by an independent valuer.
  • The employee provisions have been determined by reference to advice from the Australian Government Actuary.

1.5     New Australian Accounting Standard Requirements

Adoption of New Australian Accounting Standard Requirements

No accounting standard has been adopted earlier than the application date stated in the standard.

The following new accounting standards were issued prior to the signing of these statements by the Secretary and Chief Financial Officer and are applicable to the current reporting period:

   AASB 13 Fair Value Measurement - December 2012 (Compilation)
   AASB 119 Employee Benefits - December 2012 (Compilation)

All other new, revised or amending standards that were issued and applicable to the current reporting period did not have a financial impact, and are not expected to have a future financial impact on the department.

Future Australian Accounting Standard Requirements

The following new standards issued by the AASB are expected to have a material impact on the department’s financial statements for future reporting periods:

Standard/
Interpretation
Application
date for the
department
Nature of impending changes in accounting policy and likely impact on initial application
AASB 1055
Budgetary
Reporting
1 July 2014

This new Standard requires reporting of budgetary information and explanation of significant variance between actual and budgeted amounts by not-for-profit entities within the General Government Sector.

Likely impact: New requirement to report budgetary information and to explain significant variances between budget and actuals are at the department level.

AASB 9
Financial Instruments
1 July 2017 This revised Standard represents the first phase of a three phase project to replace AASB 139 Financial Instruments: Recognition and Measurement. The amendments reduce the four categories of financial assets to two – amortised cost and fair value. Under AASB 9, assets are to be measured at fair value unless they are held to collect cash flows and solely comprise the payment of interest and principal on specified dates. Gains and losses on assets carried at fair value are taken to profit and loss, unless they are equity instruments not held for trading and the entity initially elects to recognise gains/losses in other comprehensive income. Likely impact: May have an impact on the recognition and measurement of financial instruments. Final outcome will be considered once the project is completed.

Other new accounting standards, revised standards or amending standards that were issued and are applicable to future reporting periods are not expected to have a future financial impact on the department.

1.6     Revenue

Revenue from Government

Amounts appropriated for departmental outputs for the year (adjusted for formal additions and reductions) are recognised as revenue when the department gains control of the appropriation, except for certain amounts that relate to activities that are reciprocal in nature, in which case revenue is recognised only when it has been earned. Appropriations receivable are recognised at their nominal amounts.

Parental Leave Payments Scheme

The department offsets amounts received under the Parental Leave Payments Scheme (for payment to employees) by amounts paid to employees under that scheme, as these transactions are incidental to the main revenue-generating activities of the department. Amounts received by the department not yet paid to employees would be presented gross as cash and a liability (payable).

Sale of Goods and Rendering of Services

Revenue from the sale of goods is recognised when:

a) the risks and rewards of ownership have been transferred to the buyer
b) the department retains no managerial involvement or effective control over the goods
c) the revenue and transaction costs incurred can be reliably measured
d) it is probable that the economic benefits associated with the transaction will flow to the department.

Revenue from rendering of services is recognised by reference to the stage of completion of contracts at the reporting date. The revenue is recognised when:

a) the amount of revenue, stage of completion and transaction costs incurred can be reliably measured
b) the probable economic benefits of the transaction will flow to the department.

The stage of completion of contracts at the reporting date is determined by reference to the proportion that costs incurred to date bear to the estimated total costs of the transaction.

Receivables for goods and services, which have 30 day terms, are recognised at the nominal amounts due less any impairment allowance account. Collectability of debts is reviewed at the end of the reporting period. Allowances are made when collectability of the debt is no longer probable.

Other Revenue

Resources received free of charge are recognised as revenue, when and only when, a fair value can be reliably determined and the services would have been purchased if they had not been donated. Use of those resources is recognised as an expense.

Interest revenue is recognised using the effective interest method as set out in AASB 139 Financial Instruments: Recognition and Measurement.

1.7     Gains

Other Resources Received Free of Charge

Contributions of assets at no cost of acquisition or for nominal consideration are recognised as gains at their fair value when the asset qualifies for recognition, unless received from another government agency or authority as a consequence of a restructuring of administrative arrangements (refer to Note 10).

1.8     Transactions with the Government as Owner

Equity Injections

Amounts appropriated that are designated as 'equity injections' for a year (less any formal reductions) and departmental capital budgets are recognised directly in contributed equity in that year.

Restructuring of Administrative Arrangements

Net assets received from or relinquished to another government entity under a restructuring of administrative arrangements are adjusted at their book value directly against contributed equity.

Returns of contributed equity

The FMOs require that distributions to owners be debited to contributed equity unless in the nature of a dividend. In 2013-14, by agreement with the Department of Finance, the department returned from the Overseas Property Office net sale proceeds of $496,985 (2012-13: $1,423,478), as well as $79,447,000 initially allocated for the purchase of land.

1.9     Employee Benefits

Liabilities for services rendered by employees are recognised at the reporting date to the extent that they have not been settled.

Liabilities for 'short-term employee benefits' (as defined in AASB 119 Employee Benefits) and termination benefits expected within twelve months of the end of reporting period are measured at their nominal amounts. The nominal amount is calculated with regard to the rates expected to be paid on settlement of the liability.

Other long-term employee benefit liabilities are measured at the present value of the obligation at the end of the reporting period.

Leave

The liability for employee benefits includes provision for annual leave and long service leave. No provision has been made for sick leave for Australian-based employees, as all sick leave is non-vesting and the average sick leave taken in future years by employees of the department is estimated to be less than the annual entitlement for sick leave. In the case of locally engaged staff at overseas posts, where the entitlement is vested, a liability has been recognised.

The leave liabilities are calculated on the basis of employees' remuneration at the estimated salary rates that will be applied at the time the leave is taken. This includes the department's employer superannuation contribution rates to the extent that the leave is likely to be taken during service rather than paid out on termination.

The liability for long service leave has been determined with reference to an actuarial assessment conducted during 2013-14. The estimate of the present value of the liability takes into account attrition rates, pay increases, inflation and changes in the government bond rate.

Separation and Redundancy

Provision is made for separation and redundancy benefit payments. The department recognises a provision for separation and redundancy when it has developed a detailed formal plan and has informed those employees affected that it will carry out those terminations of employment.

In some countries, locally engaged staff at overseas posts are entitled to separation benefits. The provision for these benefits has been classified as an employee benefit.

Superannuation

The majority of Australian-based staff of the department are members of the Commonwealth Superannuation Scheme (CSS), the Public Sector Superannuation Scheme (PSS) or the Public Sector Superannuation accumulation plan (PSSap). The CSS and PSS are defined benefit schemes for the Australian Government. The PSSap is a defined contribution scheme.

The liability for defined benefits is recognised in the financial statements of the Australian Government and is settled by the Australian Government in due course. This liability is reported in the Department of Finance’s administered schedules and notes.

The department makes employer contributions to the employee superannuation schemes at rates determined by an actuary to be sufficient to meet the current cost to the Government of the superannuation entitlements of the department’s employees. The department accounts for the contributions as if they were contributions to defined contributions plans.

Where required, the department makes superannuation contributions to comply with overseas local labour laws. Australian-based staff who are engaged on a temporary basis and locally engaged staff overseas who are considered to be Australian residents for taxation purposes have compulsory employer superannuation contributions made on their behalf by the department to Australian Super or another complying fund as nominated by them.

The liability for superannuation recognised as at 30 June represents outstanding contributions for the final pay fortnight of the financial year.

1.10     Leases

A distinction is made between finance leases and operating leases. Finance leases effectively transfer from the lessor to the lessee substantially all the risks and rewards incidental to ownership of leased assets. An operating lease is a lease that is not a finance lease. In operating leases, the lessor effectively retains substantially all such risks and benefits.

Where an asset is acquired by means of a finance lease, the asset is capitalised at either the fair value of the lease property or, if lower, the present value of minimum lease payments at the inception of the contract and a liability is recognised at the same time and for the same amount. The discount rate used is the interest rate implicit in the lease. Leased assets are amortised over the period of the lease. Lease payments are allocated between the principal component and the interest expense.

Operating lease payments are expensed on a basis which is representative of the pattern of benefits derived from the leased assets. Lease incentives are recognised as other payables and amortised over the period of the lease on a straight line basis. The net present value of future net outlays in respect of surplus space under non-cancellable lease agreements is expensed in the period in which the space becomes surplus.

1.11     Borrowing Costs

All borrowing costs are expensed as incurred.

1.12     Cash

Cash is recognised at its nominal amount. Cash and cash equivalents includes:

a) cash on hand
b) demand deposits in bank accounts with an original maturity of 3 months or less that are readily convertible to known amounts of cash and subject to insignificant risk of changes in value
c) cash held by outsiders
d) cash in special accounts.

1.13     Financial Assets

The department classifies its financial assets in the following categories:

a) financial assets at fair value through profit or loss
b) held-to-maturity investments
c) available-for-sale financial assets
d) loans and receivables.

The classification depends on the nature and purpose of the financial assets and is determined at the time of initial recognition. Financial assets are recognised and derecognised upon 'trade date'.

Effective Interest Method

The effective interest method is a method of calculating the amortised cost of a financial asset and of allocating interest income over the relevant period. The effective interest rate is the rate that exactly discounts estimated future cash receipts through the expected life of the financial asset, or, where appropriate, a shorter period. Income is recognised on an effective interest rate basis except for financial assets that are recognised at fair value through profit or loss.

Financial Assets at Fair Value through Profit or Loss

Financial assets are classified as financial assets at fair value through profit or loss where the financial assets:

a) have been acquired principally for the purpose of selling in the near future
b) are derivatives that are not designated and effective as a hedging instrument
c) are a part of an identified portfolio of financial instruments that the department manages together and has a recent actual pattern of short-term profit-taking.

Assets in this category are classified as current assets.

Financial assets at fair value through profit or loss are stated at fair value, with any resultant gain or loss recognised in profit or loss. The net gain or loss recognised in profit or loss incorporates any interest earned on the financial asset.

Held-to-Maturity Investments

Non-derivative financial assets with fixed or determinable payments and fixed maturity dates that the department has the positive intent and ability to hold to maturity are classified as held-to-maturity investments. Held-to-maturity investments are recorded at amortised cost using the effective interest method less impairment, with revenue recognised on an effective yield basis.

Available-for-Sale Financial Assets

Available-for-sale financial assets are non-derivatives that are either designated in this category or not classified in any of the other categories.

Available-for-sale financial assets are recorded at fair value. Gains and losses arising from changes in fair value are recognised directly in the reserves (equity) with the exception of impairment losses. Interest is calculated using the effective interest method and foreign exchange gains and losses on monetary assets are recognised directly in profit or loss. Where the asset is disposed of or is determined to be impaired, part (or all) of the cumulative gain or loss previously recognised in the reserve is included in profit for the period.

Loans and Receivables

Trade receivables, loans and other receivables that have fixed or determinable payments that are not quoted in an active market are classified as 'loans and receivables'. Loans and receivables are measured at amortised cost using the effective interest method less impairment. Interest is recognised by applying the effective interest rate.

Impairment of Financial Assets

Financial assets are assessed for impairment at the end of each reporting period.

Financial assets held at amortised cost

If there is objective evidence that an impairment loss has been incurred for loans and receivables or held-to-maturity investments held at amortised cost, the amount of the loss is measured as the difference between the asset's carrying amount and the present value of estimated future cash flows discounted at the asset's original effective interest rate. The carrying amount is reduced by way of an allowance account. The loss is recognised in the Statement of Comprehensive Income.

Available-for-sale financial assets

If there is objective evidence that an impairment loss on an available-for-sale financial asset has been incurred, the amount of the difference between its cost, less principal repayments and amortisation, and its current fair value, less any impairment loss previously recognised in expenses, is transferred from equity to the Statement of Comprehensive Income.

Financial assets held at cost

If there is objective evidence that an impairment loss has been incurred, the amount of the impairment loss is the difference between the carrying amount of the asset and the present value of the estimated future cash flows discounted at the current market rate for similar assets.

1.14     Financial Liabilities

Financial liabilities are classified as either financial liabilities at fair value through profit or loss or other financial liabilities. Financial liabilities are recognised and derecognised upon 'trade date'.

Financial Liabilities at Fair Value Through Profit or Loss

Financial liabilities at fair value through profit or loss are initially measured at fair value. Subsequent fair value adjustments are recognised in profit or loss. The net gain or loss recognised in profit or loss incorporates any interest paid on the financial liability.

Other Financial Liabilities

Other financial liabilities, including borrowings, are initially measured at fair value, net of transaction costs. These liabilities are subsequently measured at amortised cost using the effective interest method, with interest expense recognised on an effective yield basis.

1.15     Suppliers and Other Payables

Supplier and other payables are recognised at amortised cost. Liabilities are recognised to the extent that the goods or services have been received (and irrespective of having been invoiced).

1.16     Contingent Liabilities and Contingent Assets

Contingent liabilities and contingent assets are not recognised in the statement of financial position but are reported in the relevant schedules and notes. They may arise from uncertainty as to the existence of a liability or asset or represent an asset or liability in respect of which the amount cannot be reliably measured. Contingent assets are reported when settlement is probable but not virtually certain and contingent liabilities are disclosed when the probability of settlement is greater than remote.

1.17     Financial Guarantee Contracts

Financial guarantee contracts are accounted for in accordance with AASB 139 Financial Instruments: Recognition and Measurement. They are not treated as a contingent liability, as they are regarded as financial instruments outside the scope of AASB 137 Provisions, Contingent Liabilities and Contingent Assets.

1.18     Acquisition of Assets

Assets are recorded at cost on acquisition except as stated below. The cost of acquisition includes the fair value of assets transferred in exchange and liabilities undertaken. Financial assets are initially measured at their fair value plus transaction costs where appropriate.

Assets acquired at no cost, or for nominal consideration, are initially recognised as assets and income at their fair value at the date of acquisition, unless acquired as a consequence of restructuring of administrative arrangements. In the latter case, assets are initially recognised as contributions by owners at the amounts at which they were recognised in the transferor's accounts immediately prior to the restructuring (see Note 1.1). On 1 November 2013 the Financial Management and Accountability Act Determination 2013/12 – Section 32 formally transferred the functions, assets and liabilities from the former Australian Agency for International Development (AusAID). The international climate change and tourism industry functions were also assumed by the department during 2013-14 from the Department of Industry and the Department of Resources, Energy and Tourism respectively under the Administrative Arrangements Order issued on 18 September 2013.

1.19     Property, Plant and Equipment

Asset Recognition Threshold

Purchases of property, plant and equipment are recognised initially at cost in the statement of financial position, except for purchases costing less than $2,000, which are expensed in the year of acquisition (other than where they form part of a group of similar items that are significant in total).

The initial cost of an asset includes an estimate of the cost of dismantling and removing the item and restoring the site on which it is located. This is particularly relevant to 'make good' provisions in property leases taken up by the department where there exists an obligation to restore the property to its original condition on termination of the lease. These costs are included in the value of the department's leasehold improvements with a corresponding provision for the 'make good' recognised.

Revaluations

Fair values for each class of asset are determined as shown below.


Asset Class Fair value measured at :
Land Market selling price, adjusted sale price of comparable land
Buildings exc. leasehold improvements Market selling price, adjusted sale price of comparable buildings
Leasehold improvements Depreciated replacement cost
Property, plant and equipment Market selling price, depreciated replacement cost

Following initial recognition at cost, property, plant and equipment are carried at latest valuation less subsequent depreciation and impairment losses. Valuations are conducted with sufficient frequency to ensure that the carrying amounts of assets did not differ materially from the assets' fair values as at the reporting date. The regularity of independent valuations depends upon the volatility of movements in market values for the relevant assets.

Revaluation adjustments are made on a class basis. Any revaluation increment is credited to equity under the heading of asset revaluation reserve except to the extent that it reverses a previous revaluation decrement of the same asset class that was previously recognised in the surplus/deficit. Revaluation decrements for a class of assets are recognised directly in the surplus/deficit except to the extent that they reverse a previous revaluation increment for that class.

Any accumulated depreciation as at the revaluation date is eliminated against the gross carrying amount of the asset and the asset restated to the re-valued amount.

Assets held overseas are valued in local currencies and translated in to Australian dollars at the exchange rates current at the end of the reporting period.

Depreciation

Depreciable property, plant and equipment assets are written-down to their estimated residual values over their estimated useful lives to the department using, in all cases, the straight-line method of depreciation. Leasehold improvements are depreciated on a straight-line basis over the lesser of the estimated useful life of the improvements or the unexpired period of the lease.

Depreciation rates (useful lives), residual values and methods are reviewed at each reporting date and necessary adjustments are recognised in the current, or current and future reporting periods, as appropriate.

Depreciation rates applying to each class of depreciable asset are based on the following useful lives:

  2014 2013
Buildings 2-60 years 3-60 years
Leasehold improvements Lesser of lease term or up to 15 years Lesser of lease term or up to 15 years
Property, plant and equipment 3 to 25 years 3 to 25 years

Impairment

All assets were assessed for indicators of impairment at 30 June 2014. Where indications of impairment existed, the asset's recoverable amount was estimated and an impairment adjustment made if the asset's recoverable amount was less than its carrying amount.

The recoverable amount of any asset is the higher of its fair value less costs of disposal and its value in use. Value in use is the present value of the future cash flows expected to be derived from the asset. Where the future economic benefit of an asset is not primarily dependent on the asset's ability to generate future cash flows, and the asset would be replaced if the department were deprived of the asset, its value in use is taken to be its depreciated replacement cost.

Derecognition

An item of property, plant and equipment is derecognised upon disposal or when no further future economic benefits are expected from its use or disposal.

1.20     Intangibles

The department’s intangibles comprise internally developed and commercially purchased software for internal use. These assets are carried at cost less accumulated amortisation and accumulated impairment losses except for purchases costing less than $2,000, which are expensed in the year of acquisition.

Software is amortised on a straight-line basis over its anticipated useful life. The useful life of the department’s software is 5 to 10 years (2013: 5 to 10 years).

All software assets were assessed for indications of impairment as at 30 June 2014.

1.21     Inventories

Inventories held for sale are valued at the lower of cost and net realisable value. Inventories held for distribution are valued at cost, adjusted for any loss of service potential.

Costs incurred in bringing each item of inventory to its present location and condition, are assigned as follows:

  1. a) raw materials and stores – purchase cost on a first-in-first-out basis
  2. b) finished goods and work-in-progress – cost of direct materials and labour plus attributable costs that can be allocated on a reasonable basis.

Inventories acquired at no cost or nominal consideration are initially measured at current replacement cost at the date of acquisition.

1.22     Taxation

The department is exempt from all forms of Australian taxation except Fringe Benefits Tax (FBT) and the Goods and Services Tax (GST). Overseas, the department may be subject to Value Added Tax (VAT) on the purchase of goods and services.

Revenues, expenses, assets and liabilities are recognised net of GST except:

  1. a) where the amount of GST incurred is not recoverable from the Australian Taxation Office
  2. b) for receivables and payables.

1.23     Foreign Currency Transactions

Transactions denominated in a foreign currency are converted at the exchange rate at the date of the transaction. Foreign currency receivables and payables are translated at the exchange rates current at end of the reporting period. Exchange gains and losses are reported in the Statement of Comprehensive Income. The department does not enter into hedging arrangements for its foreign currency transactions and all foreign exchange gains or losses are considered non-speculative in nature.

1.24     Fair Value Measurement

The department deems transfers between levels of the fair value hierarchy to have occurred at the end of the reporting period.

1.25     Reporting of Administered Activities

Administered revenues, expenses, assets, liabilities and cash flows are disclosed in the administered schedules and related notes. Except where otherwise stated below, administered items are accounted for on the same basis and using the same policies as for departmental items, including the application of Australian Accounting Standards.

Significant Accounting Judgements and Estimates

In the process of applying the accounting policies listed in this note, the department has made the following judgement that has had a significant impact on the amounts recorded in the financial statements. The fair value of the administered financial instruments in 2013-14 has been determined on a basis consistent with previous years, using professional valuation advice. The fair value of the financial instruments reported in future periods will be affected by variables such as discount rates, exchange rates and possible impairment. The effect of changes to the assumptions used to value the financial instruments is disclosed at Note 26 Administered - Financial Instruments.

Administered Cash Transfers to and from Official Public Account

Revenue collected by the department for use by the Government rather than the department is administered revenue. Collections are transferred to the Official Public Account (OPA) maintained by the Department of Finance. Conversely, cash is drawn from the OPA to make payments under Parliamentary appropriation on behalf of the Government. These transfers to and from the OPA are adjustments to the administered cash held by the department on behalf of the Government and reported as such in the schedule of administered cash flows and in the administered reconciliation schedule.

Business Undertaken on the National Interest Account

Part 5 of the Export Finance and Insurance Corporation Act 1991 (EFIC Act) provides for the Minister for Trade and Investment to give an approval or direction to EFIC to undertake any transaction that the Minister considers is in the national interest. Such transactions may relate to a class of business which EFIC is not authorised to undertake, or involve terms and conditions EFIC would not accept in the normal course of business on its Commercial Account. EFIC manages these transactions on the National Interest Account (NIA).

Where the Minister gives EFIC an approval or direction to undertake a transaction under Part 5 of the EFIC Act, the credit risk is borne by the Government and the funding risk is borne by EFIC on the Commercial Account. Accordingly, premium or other incomes arising from these transactions are paid by EFIC to the Government in line with Part 8 of the EFIC Act. EFIC recovers from the Government the costs of administering business undertaken under Part 5 and also recovers from the Government any losses incurred in respect of such business. These transactions are disclosed separately as income and expenses administered on behalf of Government in Notes 17 and 18.

The department's accounts reflect the Commonwealth's exposure to the NIA. This exposure is disclosed as an asset in Note 20B and reflects the overall business undertaken on the NIA. The detailed transactions undertaken in the NIA are disclosed in EFIC's financial statements in accordance with EFIC's reporting requirements and applicable accounting standards.

Revenue

All administered revenues are revenues relating to the course of ordinary activities performed by the department on behalf of the Australian Government. As such, administered appropriations are not revenues of the individual entity that oversees distribution or expenditure of the funds as directed.

Interest is accrued on the amortised cost of loan receivables using the effective interest method in accordance with AASB 139 Financial Instruments: Recognition and Measurement. Administered fee revenue is recognised when goods or services have been provided.

Loans and Receivables

Consistent with the department’s outcomes, long-term loans are provided to other entities at concessional rates. On settlement of the loan funds, differences between the nominal value of the loan subscription and the fair value of the associated assets are recorded in the Schedule of Administered Items as an expense administered on behalf of Government.

Where loans and receivables are not subject to concessional treatment, they are carried at amortised cost using the effective interest method. Gains and losses due to impairment de-recognition and amortisation are recognised through profit or loss.

Administered Investments

Administered investments in subsidiaries are not consolidated because their consolidation is relevant only at the whole of government level. Administered investments are classified as available-for-sale and are measured at their fair value as at 30 June 2014. Fair value has been taken to be the Australian Government's interest in the net assets of the department as at balance date.

Overseas Superannuation Schemes

The department administers defined benefit pension schemes for some locally engaged staff in North America, the United Kingdom and India on behalf of the Australian Government (refer to Note 28). The department recognises an administered liability for the present values of the Government's expected future payments arising from the unfunded components of the North American Pension Scheme (NAPS), London Pension Scheme and the New Delhi Gratuity Scheme.

Increases in the accrued benefits liability, pursuant to regular estimates of the liability taking account of actuarial reviews, are recognised as an expense and classified as employee superannuation expense. Remeasurement of the net defined benefit obligation is recognised in other comprehensive income as outlined in AASB 119. The department engages actuaries to estimate the unfunded provisions and expected future cash flows as at the end of the reporting period each year. Additional superannuation information can be found at Note 28 Administered - Defined Benefit Pension Schemes.

Guarantees

The amounts guaranteed by the Commonwealth have been disclosed in the administered schedules and Note 25 Administered – Contingent Assets and Liabilities. At the time of completion of the financial statements, there was no reason to believe that the guarantees would be called upon, and recognition of a liability was therefore not required.

Grants

The department administers a number of grants on behalf of the Australian Government to international, United Nations and Commonwealth organisations.

Grant liabilities are recognised to the extent that (i) the services required to be performed by the grantee have been performed or (ii) the grant eligibility criteria have been satisfied, but payments due have not been made. A commitment is recorded when the Government enters into an agreement to make the grants but services have not been performed or criteria satisfied.

Multi-year grants of a non-reciprocal nature are recorded as liabilities in the year the agreement is signed at fair value, using relevant Australian Government bond rates to discount the future cash flows to their present value. The value of the discount applied is recognised against grant expenses.

Financial Assets

The department administers financial assets in international development organisations on behalf of the Australian Government. The Australian Government is the holder of these financial instruments, with the issuers being partner foreign governments and multilateral aid organisations including the Asian Development Fund (ADF) and the International Development Association (IDA). Financial instruments are recognised on a trade date basis. The financial instruments are held consistent with aid program objectives.

Financial Liabilities

Financial liabilities are classified either at fair value through profit or loss, or as other financial liabilities. Financial liabilities are recognised and derecognised upon ‘trade date’.

Financial liabilities at fair value through profit or loss include multilateral grants payable and multilateral subscriptions payable. Financial liabilities at fair value through profit or loss are initially measured at fair value. Subsequent fair value adjustments are recognised in profit or loss.

Other financial liabilities include trade creditors and accruals. Other financial liabilities, including borrowings, are initially measured at fair value, net of transaction costs. These liabilities are subsequently measured at amortised cost using the effective interest method, with interest expense recognised on an effective yield basis.

The effective interest method is a method of calculating the amortised cost of a financial liability and of allocated interest expense over the relevant period. The effective interest rate is the rate that exactly discounts estimated future cash payments through the expected life of the financial liability, or, where appropriate, a shorter period.

1.26     Comparatives

Where practicable, comparatives are restated to show the information that would have been disclosed in the prior reporting period had any adjustments been applied or any changes in current FMOs that have been applied. The comparative information contained in the department’s primary statements and notes include a separate column for AusAID’s 2012-13 results.

Note 2: Events After the Reporting Period

Departmental

On 1 July 2014, the commencement of the Public Governance Performance and Accountability Act (PGPA Act) resulted in Appropriation Acts prior to 1 July 2012 being no longer available to agencies. The impact of this on DFAT has been to remove access to unspent annual departmental appropriations for 2010 -11 and 2011-12. The total amount of appropriations repealed is $113,103,237 (see Note 29C).

Administered

There have been no events after 30 June 2014 which will materially affect the financial position of the department at the reporting date.

Note 3: Expenses
          AusAID
  2014   2013   2013
  $'000   $'000   $'000
Note 3A: Employee Benefits
Wages and salaries 526,663   336,630   152,168
Superannuation
   Defined contribution plans 30,044   21,782   9,982
   Defined benefit plans 51,608   36,686   13,258
Leave and other entitlements 56,028   33,897   15,144
Separation and redundancies 43,302   7,175   -
Fringe benefits cost 40,229   17,296   4,898
Other employees expenses 1,932   1,129   510
Total employee benefits 749,806   454,595   195,960
 
Note 3B: Suppliers
Goods and services supplied or rendered
   Passport expenses 92,136   83,326   -
   Property related expenses (excluding rent) 85,201   67,924   4,935
   Information and communication technology 62,876   52,702   16,294
   Staff related expenses 52,875   36,209   15,186
   Security expenses 80,064   66,471   10,751
   Travel expenses 35,659   26,931   14,826
   Consultants 7,596   4,367   7,384
   Contractors 20,649   6,136   12,613
   Office expenses 20,745   16,207   3,331
   Legal and other professional services 10,175   8,596   58
   Other expenses 11,758   6,061   3,300
Total goods and services supplied or rendered 479,734   374,930   88,678
Goods supplied in connection with
   External parties 57,961   52,299   -
Total goods supplied 57,961   52,299   -
 
Services rendered in connection with
   Related parties 31,676   26,588   8,237
   External parties 390,097   296,043   80,441
Total services rendered 421,773   322,631   88,678
Total goods and services supplied or rendered 479,734   374,930   88,678
 
Other suppliers
Operating lease rentals in connection with
   External parties
      Minimum lease payments 116,349   87,828   23,208
Workers compensation expenses 7,032   2,834   1,645
Total other suppliers 123,381   90,662   24,853
Total suppliers 603,115   465,592   113,531
           
Note 3C: Grants          
Private sector          
   Non-profit organisations 5,252   2,857   -
   Other 2,998   775   -
Total grants 8,250   3,632   -

 

The international development and aid function was assumed by the department from AusAID on 1 November 2013. There were no departmental grants for AusAID for the period 1 July 2013 to 31 October 2013 or the comparative year.

 
Note 3D: Depreciation and Amortisation
Depreciation
   Property, plant and equipment 48,980   39,640   8,755
   Buildings and leasehold improvements 95,975   64,778   4,749
Total depreciation 144,955   104,418   13,504
 
Amortisation
   Intangibles 11,194   8,030   1,584
Total amortisation 11,194   8,030   1,584
Total depreciation and amortisation 156,149   112,448   15,088
 
Note 3E: Finance Costs
Unwinding of discount 580   1,786   108
Total finance costs 580   1,786   108
 
Note 3F: Write-Down and Impairment of Assets
Write-down of leasehold improvements 689   -   1,017
Write-down of intangibles 160   -   2
Write-down of inventories 260   -   -
Write-down of work in progress -   1,544   -
Impairment of property, plant and equipment 97   -   304
Impairment of financial assets 67   18   -
Revaluation decrements          
   Buildings and property, plant and equipment -   158   -
Total write-down and impairment of assets 1,273   1,720   1,323
 
Note 3G: Foreign Exchange Losses
Non-speculative 1,247   5,072   47
Total foreign exchange losses 1,247   5,072   47
 
Note 3H: Losses from Asset Sales
Land and buildings
   Proceeds from sale (514)   (1,485)   -
   Carrying value of assets sold 493   1,599   -
   Selling expense 19   62   -
Property, plant and equipment          
   Proceeds from sale (1,947)   (769)   (57)
   Carrying value of assets sold 7,359   6,672   79
Leasehold improvements
   Proceeds from sale (12)   -   -
   Carrying value of assets sold 859   547   -
Intangibles
   Proceeds from sale -   -   -
   Carrying value of assets sold 910   1,633   -
Total losses from asset sales 7,167   8,259   22
 
Note 3I: Other Expenses
Other expense -   78   -
Total other expenses -   78   -
Note 4: Income
          AusAID1
  2014   2013   2013
  $'000   $'000   $'000
Note 4A: Sale of Goods and Rendering of Services
 
Sale of goods in connection with
   External parties 29   29   -
Total sale of goods 29   29   -
 
Rendering of services in connection with
   Related parties 90,551   100,357   221
   External parties 8,077   7,897   10
Total rendering of services 98,628   108,254   231
Total sale of goods and rendering of services 98,657   108,283   231
 
Note 4B: Other Revenue
Resources received free of charge 832   460   130
Other revenue 7,656   10,304   -
Total other revenue 8,488   10,764   130
 
Note 4C: Reversals of Previous Asset Write-Downs and Impairments
Assets previously expensed 330   -   -
Total reversals of previous asset write-downs and impairments 330   -   -
 
Note 4D: Other Gains
Gain on restoration obligation -   -   338
Total other gains -   -   338
 
Note 4E: Revenue from Government
DFAT
   Appropriations
      Departmental appropriation 1,209,776   885,748   -
Total revenue from Government (DFAT) 1,209,776   885,748   -
 
AusAID1
   Appropriations
      Departmental appropriation 117,917   -   316,759
Total revenue from Government (AusAID) 117,917   -   316,759
Total revenue from Government 1,327,693   885,748   316,759

1 AusAID figures for 2013-14 are for the period, 1 July 2013 to 31 October 2013.

Note 5: Fair Value Measurements

The following tables provide an analysis of assets and liabilities that are measured at fair value. The different levels of the fair value hierarchy are defined below.

Level 1: Quoted prices (unadjusted) in active markets for identical assets or liabilities that the department can access at measurement date.

Level 2: Input other than quoted prices included within level 1 that are observable for the asset or liability, either directly or indirectly.

Level 3: Unobservable inputs for the asset or liability.

Note 5A: Fair Value Measurements
Fair value measurements at the end of the reporting period by hierarchy for assets and liabilities in 2014
    Fair value measurements at the end of the reporting period using
  Fair value Level 1
inputs
Level 2
inputs
Level 3
inputs
  $'000 $'000 $'000 $'000
Non-financial assets
Land 1,213,361 - 1,077,742 135,619
Buildings 815,960 - 687,928 128,032
Leasehold improvements 191,889 - 25,493 166,396
Property, plant and equipment 191,496 - 101,661 89,835
Total non-financial assets 2,412,706 - 1,892,824 519,882
 
Total fair value measurements of assets in the statement of financial position 2,412,706 - 1,892,824 519,882

The department measured all non-financial assets at fair value as at 30 June 2014.
The department had no non-recurring fair value measurements as at 30 June 2014.

Fair value measurements - highest and best use differs from current use for non-financial assets (NFAs)
The department's assets are held for operational purposes and not held for the purposes of deriving a profit. The current use of all controlled assets is considered their highest and best use.

Note 5B: Valuation Technique and Inputs for Level 2 and Level 3 Fair Value Measurements
 
  Category (Level 2 or Level 3) Fair value Valuation technique(s)1 Inputs used2 Range (weighted average)3
$'000
Non-financial assets
Land
Commercial 2 249,922 Market and income approach Sale price of land and income comparables N/A
Commercial 3 19,708 Market approach Adjusted sale price of comparable land +/- $2.027m ($1.311m)
Residential 2 360,039 Market and income approach Sale price of land and income comparables N/A
Residential 3 38,053 Market approach Adjusted sale price of comparable land +/- $2.712m ($1.332m)
Mixed Use 2 467,781 Market and income approach Sale price of land and income comparables N/A
Mixed Use 3 77,858 Market approach Adjusted sale price of comparable land +/- $2.718m ($1.200m)
 
Buildings
Commercial 2 178,517 Market and income approach Sale price of comparable buildings N/A
Commercial (work in progress) 2 961 Cost approach Contracted prices N/A
Commercial 3 48,849 Market and depreciated replacement cost Adjusted sale price of comparable buildings, replacement cost, consumed economic benefit and obsolescence +/- $2.356m ($1.314m)
Residential 2 125,241 Market and income approach Sale price of comparable buildings N/A
Residential (work in progress) 2 377 Cost approach Contracted prices N/A
Residential 3 40,996 Market and depreciated replacement cost Adjusted sale price of comparable buildings, replacement cost, consumed economic benefit and obsolescence +/- $4.577m ($2.719m)
Mixed Use 2 284,755 Market and income approach Sale price of comparable buildings N/A
Mixed Use (work in progress) 2 98,077 Cost approach Contracted prices N/A
Mixed Use 3 38,187 Market and depreciated replacement cost Adjusted sale price of comparable buildings, replacement cost, consumed economic benefit and obsolescence +/- $1.034m ($0.706m)
 
Leasehold improvements
Domestic 3 30,750 Depreciated replacement cost Replacement cost new N/A
        Consumed economic benefit and obsolescence $1.922m - $10.250m ($3.059m)
      Net present value Current obligation costs (price per square metre) $96 - $1,000 ($138)
        Indexation rates 1.50% - 4.20% p.a.
        Discount rates 2.83% - 3.42%
International 3 135,646 Depreciated replacement cost Replacement cost new $2,000 - $126,000 ($21,200)
        Consumed economic benefit and obsolescence $8.962m - $67.963m ($14.673m)
      Net present value Current obligation costs (price per square metre) $41 - $1,561 ($394)
        Indexation rates 0.10% - 13.50% p.a.
        Discount rates 2.83% - 3.42%
Work in progress 2 25,493 Cost approach Replacement cost new N/A
 

Property, plant and

equipment

Market value property, plant & equipment

2 56,248 Market and cost approach Adjusted market transactions N/A
Work in progress 2 45,413 Cost approach Replacement cost new N/A
Vehicles 3 12,716 Market approach Adjusted market transactions ($0.045m) - $0.049m ($0.026m)
Plant & equipment 3 32,387 Depreciated replacement cost Replacement cost new N/A
        Consumed economic benefit and obsolescence $1.294m - $10.786m ($2.756m)
Furniture and fittings 3 708 Depreciated replacement cost Replacement cost new N/A
        Consumed economic benefit and obsolescence $0.051m - $0.160m ($0.078m)
Office equipment 3 736 Depreciated replacement cost Replacement cost new N/A
        Consumed economic benefit and obsolescence $0.067m - $0.147m ($0.144m)
ICT equipment 3 43,288 Depreciated replacement cost Replacement cost new N/A
        Consumed economic benefit and obsolescence $3.092m - 15.741m ($7.300m)

1 There has been no changes to valuation techniques used. The following valuation techniques were used:

Cost Approach: The amount required currently to replace the service capacity of the asset.

Depreciated Replacement Cost: The amount a market participant would be prepared to pay to acquire or construct a substitute asset of comparable utility, adjusted for obsolescence.

Income Approach: Converts future amounts (cash flows or income and expenses) to a single current (i.e. discounted) amount. The fair value measurement is determined on the basis of the value indicated by current market expectations about those future amounts.

Market Approach: Market approach seeks to estimate the current value of an asset with reference to recent market evidence including transactions of comparable assets within local second-hand markets.

2 The following valuation inputs were used to calculate fair value:

Replacement Cost of New Assets/Contracted Prices: The amount a market participant would pay to acquire or construct a new or substitute asset of comparable utility.

Consumed Economic Benefits or Obsolescence of Assets: Physical deterioration, functional or technical obsolescence and conditions of the economic environment specific to the asset.

Adjusted Market Transactions/Sale Price and Income Comparables: Market transactions of comparable assets, adjusted to reflect differences in price sensitive characteristics.

3 Significant unobservable inputs only. Not applicable for assets or liabilities in the level 2 category. The range relates to the lowest and highest increase or decrease to the current fair value. The weighted average relates to the weighted average movement of the fair value. The range and weighted average were provided by independent valuers, using appropriate methodologies for each asset category.The weighted average was not provided for level 3 inputs if the sensitivity was not representative for the entire asset category.

There were no significant inter-relationships between unobservable inputs that materially affect fair value.

Recurring and non-recurring Level 3 fair value measurements - valuation processes

The department revalued all land and building assets as part of the annual property portfolio valuation program as at 30 June 2014. Leasehold improvements and property, plant and equipment non-financial assets were revalued as at 30 June 2013 as part of the department's rolling revaluation program. All leasehold improvements and property, plant and equipment assets were subject to an independent review as at 30 June 2014 to ensure all asset classes were held at fair value. There is no change in the valuation technique since the prior year.

Recurring Level 3 fair value measurements - sensitivity of inputs

Adjusted market transactions

The significant unobservable inputs used in the fair value measurement of the department's land and buildings and property, plant and equipment asset class relate to adjustments to market transactions. A significant increase/(decrease) in this input would result in a significantly higher/(lower) fair value measurement.

Consumed economic benefit/obsolescence of asset

The significant unobservable inputs used in the fair value measurement of the department's buildings, leasehold improvements and property, plant and equipment asset classes relate to consumed economic benefit/asset obsolescence. A significant increase/(decrease) in this input would result in a significantly lower/(higher) fair value measurement.

Note 5C: Reconciliation for Recurring Level 3 Fair Value Measurements
Reconciliation for assets
  Non-financial assets
  Land Buildings Leasehold improvements Property, plant and equipment Total
  2014 2014 2014 2014 2014
  $'000 $'000 $'000 $'000 $'000
Opening balance - - - - -
Assets first assessed as level 3
30 June 2014
135,619 128,032 166,396 89,835 519,882
Transfers into level 3 - - - - -
Transfers out of level 3 - - - - -
Closing balance 135,619 128,032 166,396 89,835 519,882
Changes in unrealised gains/(losses) recognised - - - - -