Appendix 2: Staffing overview

Table 17: Employees by classification, gender and location (excluding locally engaged employees overseas)

	Female			Male			Total Staff
Classification*	Canberra	State Offices	Overseas	Canberra	State Offices	Overseas	30 June 2014	30 June 2013**
Total	1,641	214	400	1,143	88	464	3,950	2,506
APS Level 1	0	0	0	0	0	0	0	0
APS Level 2	5	4	0	5	1	0	15	0
APS Level 3	15	28	0	9	8	0	60	70
APS Level 4	38	30	4	33	8	11	124	116
APS Level 5	342	136	80	146	36	62	802	581
APS Level 6	279	7	64	151	10	45	556	259
Exec. Level 1	460	5	150	389	19	159	1,182	691
Exec. Level 2	153	3	71	185	5	96	513	324
Non SES Unattached***	233	0	1	71	0	1	306	150
SES Band 1	31	1	23	58	1	55	169	134
SES Band 2	6	0	4	22	0	22	54	41
SES Band 3	2	0	1	3	0	8	14	13
SES (Spec.) Band 1	0	0	0	3	0	0	3	3
SES (Spec.) Band 2	0	0	0	1	0	1	2	2
SES Unattached***	9	0	0	13	0	0	22	20
Director of Safeguards****	0	0	0	1	0	0	1	1
Secretary	0	0	0	1	0	0	1	1
Cadet	3	0	0	4	0	0	7	6
Graduate APS	65	0	0	47	0	0	112	87
Medical Officer CL 3	0	0	1	0	0	3	4	4
Medical Officer CL 4	0	0	1	1	0	1	3	3

* Broadband classifications applicable to APS1–6, Executive Levels 1–2, Cadets and Graduates are identified in Table 25.

** Excludes staff absorbed by DFAT following the Administrative Arrangement Orders of 18 September and 3 October 2013.

*** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

**** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of ASNO.

Note: Staffing figures are based on headcount.

Table 18: Ongoing and non-ongoing employees full-time and part-time (excluding locally engaged employees overseas)

Ongoing employees		Non-ongoing employees		Total	Total
Full-time	Part-time	Full-time	Part-time	30 June 2014	30 June 2013
3,534	313	89	14	3,950	2,506

Table 19: Employees by categories of employment

			Total	Total
Category	Female	Male	30 June 2014	30 June 2013
Total	3,590	2,811	6,401	4,280
Ongoing employees	2,197	1,650	3,847	2,397
Non-ongoing employees	58	45	103	109
Overseas employees (locally engaged employees)	1,335	1,116	2,451	1,774

Table 20: SES by level and location

				Total	Total
Category	Canberra	State Offices	Overseas	30 June 2014	30 June 2013
Total	150	2	114	266	215
SES Band 1	89	2	38	129	94
SES Band 2	28	0	4	32	20
SES Band 3	5	0	0	5	4
SES Specialist Band 1	3	0	0	3	3
SES Specialist Band 2	1	0	1	2	2
Director of Safeguards*	1	0	0	1	1
Head of Mission Band 1	n.a.	n.a.	40	40	40
Head of Mission Band 2	n.a.	n.a.	22	22	21
Head of Mission Band 3	n.a.	n.a.	9	9	9
Secretary	1	0	n.a.	1	1
SES Unattached**	22	0	0	22	20

n.a. not applicable

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of ASNO.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

Table 21: SES by gender

			Total	Total
Category	Female	Male	30 June 2014	30 June 2013
Total	77	189	266	215
SES Band 1	39	90	129	94
SES Band 2	8	24	32	20
SES Band 3	2	3	5	4
SES Specialist Band 1	0	3	3	3
SES Specialist Band 2	0	2	2	2
Director of Safeguards*	0	1	1	1
Head of Mission Band 1	16	24	40	40
Head of Mission Band 2	2	20	22	21
Head of Mission Band 3	1	8	9	9
Secretary	0	1	1	1
SES Unattached**	9	13	22	20

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of ASNO.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

Table 22: SES: Gains and losses during the year

	Total
Commenced in the department*	64
Separated from the department	14

* Includes machinery of government transfers and promotion of non-SES staff to the SES from within the department.

Note: Figures include non-ongoing SES officers recruited for short term projects who commenced and/or separated during the year.

Table 23: SES: Interagency mobility during the year

	Band 1	Band 2	Band 3	Sec	Total
To the department	49	13	2	0	64
From the department	7	5	2	0	14

Table 24: Employees by location and gender as at 30 June 2014

	APS Staff			Locally Engaged Staff
Location	Female	Male	APS Total	Female	Male	LES total
Total staff numbers	2,255	1,695	3,950	1,335	1,116	2,451
Total DFAT resourcing						6,401
Canberra
Canberra	1,641	1,143	2,784	0	0	0
Overseas post – by regions
Europe	45	50	95	160	129	289
Asia	182	202	384	630	556	1,186
South Asia	39	46	85	79	142	221
South East Asia	112	102	214	403	333	736
North Asia	31	54	85	148	81	229
Americas	28	45	73	107	88	195
New Zealand and the South Pacific	78	78	156	245	169	414
Middle East and Africa	47	60	107	152	150	302
Multilateral*	20	29	49	41	24	65
Overseas posts total**	400	464	864	1,335	1,116	2,451
Staff in state and territory offices – including APO
Queensland	40	18	58
Victoria	62	26	88
Western Australia	31	10	41
New South Wales	59	22	81
South Australia	13	5	18
Tasmania	4	5	9
Northern Territory	5	2	7
State & territory total	214	88	302

* Posts in this category are Geneva UN, Geneva WTO, New York UN, Paris OECD and Vienna.

** Overseas posts total includes officers on in-country language training, short-term assignments, in-transit from post and exchange officers.

Table 25: Employees covered by the Enterprise Agreement, determinations, individual flexibility agreements and remuneration supplementation agreements as at 30 June 2014 (excluding locally engaged employees overseas)

	Enterprise Agreement			Determinations, individual flexibility agreements and remuneration supplementation agreements			Total
APS Level	Salary Min	Salary Max	No. of staff	Salary Min	Salary Max	No. of staff
Total			3,620			310	3,930
APS Level 1-3, Broadband 1 (includes graduates and cadets)	43,368	69,974	167		n.a.	0	167
APS Level 4-5, Broadband 2	63,755	106,869	1,009		n.a.	0	1,009
APS Level 6	77,511	123,985	615		n.a.	0	615
Exec. Level 1*	96,524	155,758	1,301		n.a.	0	1,301
Exec. Level 2**	116,611	139,602	528	158,040	216,092***	39	567
Medical Officers		n.a.	-	175,170	198,654	7	7
Subtotal non-SES			3,620			46	3,666
SES****		n.a.	0	131,751	580,194	264	264
Subtotal SES			0			264	264

n.a. not applicable

* Includes shift penalties for Executive Level 1 staff.

** Includes Executive Level 2 staff deployed to Head of Mission SES positions overseas

*** With the exception of one staff member with a maximum salary of $216 092, all staff at the EL2 level on determinations, individual flexibility agreements or remuneration supplementation agreements had a maximum salary of $172 669.

**** The Secretary and the Director General of ASNO have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively.

Note: This table excludes 18 employees on temporary transfer to other organisations including the Office of the Governor-General, Parliament House and other government agencies.

Performance pay

The former AusAID 2012–13 performance management cycle concluded on 31 August 2013. For this cycle, 870 employees (SES and non-SES) received a bonus, totalling $1.829 million. In the DFAT 2012–13 performance cycle, 1238 non-SES employees received bonuses totalling $2.394 million.

As a result of integration, former AusAID and Climate Change employees participated in the DFAT 2013–14 performance cycle which concluded on 31 March 2014. A total of 2433 non-SES employees received a performance bonus, at a cost of $4.820 million in this cycle. The increase in bonuses paid in the 2013–14 performance cycle is due to increased staff numbers resulting from integration and the higher number of staff at the top of each band or broadband since annual increments were introduced in the 2009–10 performance cycle.

Table 26 shows the total bonus payments made for the reporting period covering the former AusAID and DFAT performance cycles. The total number of staff receiving a performance bonus for this reporting period was 3303, totalling $6.649 million.

Table 26: Performance bonus payments by level 2013–14

Substantive classification	Number of staff who received a performance bonus	Aggregated (Total) amount	Average amount	Range of payments
				Minimum amount*	Maximum amount
TOTAL	3,303	6,649,051	2,010	494	6,091
APS 3	55	64,359	1,188	494	1,360
APS4 (former AusAID only)	16	20,302	1,269	544	1,360
APS 5	509	735,871	1,442	561	1,747
APS 6	629	1,056,479	1,678	656	2,159
EL1	1,410	2,939,693	2,086	596	2,444
EL2**	647	1,692,048	2,617	882	3,453
SES (former AusAID only)	37	140,299	3,792	3,518	6,091

* Low minimum payment figures are due to payment of pro rata bonuses to staff who worked only part of the performance management cycle.

** Includes Medical Officers and eligible EL2 HOM–HOPs who are at the top of the EL2 level or have elected to receive a bonus.