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Appendix 1:
Staffing overview

Table 6: Employees by classification, gender and location (excluding locally engaged employees overseas)

 

Female

Male

Male

Total

Total

Classification*

Canberra

State Offices

Overseas

Canberra

State Offices

Overseas

Canberra

State Offices

Overseas

30 June 2017

30 June 2016

APS Level 1

–

–

APS Level 2

2

1

3

6

APS Level 3

15

21

9

4

49

55

APS Level 4

42

28

4

36

15

2

127

138

APS Level 5

323

148

110

128

44

68

821

789

APS Level 6

297

21

79

182

7

56

642

650

Exec. Level 1

454

9

150

375

9

142

1,139

1,128

Exec. Level 2

171

3

84

173

5

91

527

542

Non SES Unattached **

146

2

58

206

173

SES Band 1

31

2

20

58

49

160

180

SES Band 2

11

7

33

14

65

55

SES Band 3

2

3

3

7

15

12

SES Specialist Band 1

2

2

2

SES Specialist Band 2

–

–

SES Unattached

6

7

13

22

Director of Safeguards ***

1

1

1

Secretary

1

1

1

Cadet

–

–

Graduate

43

29

72

74

Medical Officer Cl. 3

4

2

6

4

Medical Officer Cl. 4

1

3

4

4

Medical Officer Cl. 5

1

1

–

Gender X ****

3

3

–

Total

1,543

232

463

1,097

85

434

3

–

–

3,857

3,836

* Broadband classifications applicable to APS1–5, Cadets and Graduates.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

**** As per the Australian Government Guidelines on the Recognition of Sex and Gender, collection of data on Gender X (Indeterminate/Intersex/Unspecified) commenced on 1 July 2016. Due to the small number of employees who have identified as Gender X, this line has been consolidated to maintain anonymity.

Note: Staffing figures are based on headcount.

Table 7: Ongoing and non-ongoing employees, full-time and part-time (excluding locally engaged employees overseas)

Ongoing employee

Non-ongoing

Total

Total

Full Time

Part Time

Full Time

Part Time

30 June 2017

30 June 2016

3,343

396

94

24

3,857

3,836

Table 8: Employees by categories of employment

 

Female

Female %

Male

Male %

Gender X

Gender X %

30 June 2017

30 June 2016

Ongoing employees

2,167

58.0%

1,569

42.0%

3

0.1%

3,739

3,711

Non-ongoing employees

71

60.2%

47

39.8%

118

125

Overseas employees (locally engaged employees)

1,330

55.0%

1,089

45.0%

2,419

2,428

Total

3,568

56.9%

2,705

43.1%

3

0.0%

6,276

6,264

 

Table 9: SES by level and location

 

Total

Total

 

Canberra

State Offices

Overseas

30 June 2017

30 June 2016

SES Band 1

89

2

30

121

138

SES Band 2

44

2

46

35

SES Band 3

5

5

5

SES Specialist Band 1

2

2

2

SES Specialist Band 2

0

0

Director of Safeguards*

1

1

1

Head of Mission Band 1

39

39

42

Head of Mission Band 2

19

19

20

Head of Mission Band 3

10

10

7

Secretary

1

1

1

Medical Officer Cl. 5

1

1

0

SES Unattached**

13

13

22

Total

156

2

100

258

273

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

Table 10: SES by gender

 

Total

Total

 

Female

Female %

Male

Male %

30 June 2017

30 June 2016

SES Band 1

42

34.7%

79

65.3%

121

138

SES Band 2

13

28.3%

33

71.7%

46

35

SES Band 3

2

40.0%

3

60.0%

5

5

SES Specialist Band 1

0

0.0%

2

100%

2

1

SES Specialist Band 2

0

0.0%

0

0.0%

0

0

Director of Safeguards*

0

0.0%

1

100%

1

1

Head of Mission Band 1

11

28.2%

28

71.8%

39

42

Head of Mission Band 2

5

26.3%

14

73.7%

19

20

Head of Mission Band 3

3

30.0%

7

70.0%

10

7

Secretary

1

100%

0

0.0%

1

1

Medical Officer Cl. 5

1

100%

0

0.0%

1

0

SES Unattached**

6

46.2%

7

53.8%

13

22

Total

84

32.6%

174

67.4%

258

273

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

Table 11: SES: New starters and separations during the year

 

Total

Commenced in the department*

13

Separated from the department

27

*  Includes temporary transfers, promotion of non-SES staff to the SES from within the department and non-APS HOM appointments.

Note: Figures include non-ongoing SES officers recruited for short-term projects who commenced and/or separated during the year.

Table 12: SES: Inter-agency mobility during the year

 

Band 1

Band 2

Band 3

Total

Commenced in the department *

9

3

1

13

From the department

15

9

3

27

* Includes temporary transfers and promotion of non-SES staff to the SES from within the department.

Note: Figures include non-ongoing SES officers recruited for short-term projects who commenced and/or separated during the year.

Table 13: Employees by location and gender as at 30 June 2017

APS staff

Locally engaged staff

Location

Female

Female %

Male

Male %

Gender X

Gender X %

APS Total

Female

Female %

Male

Male %

LES Total

Canberra

Canberra total

1,543

58.4%

1,097

41.5%

3

0.1%

2,643

–

Overseas posts—by regions

Asia

202

51.0%

194

49.0%

0.0%

396

651

54.1%

552

45.9%

1,203

South Asia

36

45.6%

43

54.4%

0.0%

79

88

36.7%

152

63.3%

240

Southeast Asia

125

56.6%

96

43.4%

0.0%

221

391

54.4%

328

45.6%

719

North Asia

41

42.7%

55

57.3%

0.0%

96

172

70.5%

72

29.5%

244

Americas

36

46.2%

42

53.8%

0.0%

78

106

57.0%

80

43.0%

186

Europe

51

50/5%

50

49.5%

0.0%

101

153

55.6%

122

44.4%

275

New Zealand and the South Pacific

89

56.0%

70

44.0%

0.0%

159

238

58.3%

170

41.7%

408

Middle East and Africa

60

50.0%

60

50.0%

0.0%

120

142

49.7%

144

50.3%

286

Multilateral*

25

58.1%

18

41.9%

0.0%

43

40

65.6%

21

34.4%

61

Overseas posts total**

463

51.6%

434

48.4%

0.0%

897

1,330

55.0%

1,089

45.0%

2,419

State and territory offices—including Australian Passport Office

New South Wales

55

78.6%

15

21.4%

0.0%

70

–

Northern Territory

7

63.6%

4

36.4%

0.0%

11

–

Queensland

41

77.4%

12

22.6%

0.0%

53

–

South Australia

14

70.0%

6

30.0%

0.0%

20

–

Tasmania

11

57.9%

8

42.1%

0.0%

19

–

Victoria

75

71.4%

30

28.6%

0.0%

105

–

Western Australia

29

74.4%

10

25.6%

0.0%

39

–

State & territory offices total

232

73.2%

85

26.8%

0.0%

317

–

–

–

Total staff numbers

2,238

58.0%

1,616

41.9%

3

0.1%

3,857

1,330

55.0%

1,089

45.0%

2,419

Total DFAT resourcing

6,264

* Posts in this category include Geneva UN, Geneva WTO, New York UN, Paris OECD and Vienna UN.

** Overseas staff includes officers on in-country language training, short-term assignments, in-transit from post and exchange officers.

Table 14: Employees covered by the Enterprise Agreement, determinations, individual flexibility agreements and remuneration supplementation agreements as at 30 June 2017 (excluding locally engaged employees overseas)

 

Enterprise Agreement

Determinations, individual flexibility agreements and remuneration supplementation agreements

APS Level

Salary

Min

Salary

Max

No. of

Staff

Salary

Min

Salary

Max

No. of

Staff

Total

APS Level 1–3, Broadband 1 (includes graduates and cadets)

52,234

73,142

129

129

APS Level 4–5, Broadband 2

66,331

108,825

983

983

APS6 *

80,642

126,255

685

685

Exec. Level 1 *

100,424

156,411

1,224

1,224

Exec. Level 2 **

121,322

184,626

518

137,021

167,604

38

556

Medical Officers

176,512

228,020

10

10

Subtotal non-SES

3,549

38

3,587

SES ***

184,626

461,335

251

251

Medical Officers

167,604

212,319

1

1

Subtotal SES

252

252

Total

3,549

290

3,839

* Includes annualised shift penalties for APS 6 level and Executive Level 1 staff.

** Includes Executive Level 2 staff deployed to Head of Mission SES positions overseas.

*** The Secretary and the Director General of the Australian Safeguards and Non-Proliferation Office have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively.

Note: This table excludes 31 employees on temporary transfer to other organisations including the Office of the Governor-General, Parliament House and other government agencies.

Table 15: Performance bonus payments by level, 2016–17

 

Number in 2015–16

Number in 2016–17

Aggregated (Total) amount ($)

Average amount ($)

Minimum amount*

Maximum amount

APS Level 3

48

41

49,944

1,218

516

1,290

APS Level 5

476

503

755,009

1,501

667

1,563

APS Level 6

497

443

767,648

1,733

363

1,814

Executive Level 1

966

972

2,112,515

2,173

1,818

2,373

Executive Level 2**

423

414

1,115,819

2,695

585

3,323

Total

2,410

2,373

4,800,935

* Low minimum payments are pro rata bonuses to staff who worked part time during the performance management cycle.

** Includes Medical Officers and eligible EL2 HOM/HOPs.

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