Public Tender Notices
DFAT08-SWE-017 RFT for Australia’s Communications and Public Affairs program at the Shanghai World Expo 2010 in China
Addendum 5: 18 June 2008 to 1 pm 19 June 2008
Q. Is there a predetermined number of promotional collateral items to be included in the solution?
A. No, table 2 of the RFT Appendix H gives an indicative allocation of the budget, but we are looking to the market to propose innovative and effective solutions.
Q. What are the quantities required for these publications?
A. DFAT has not specified the number or type of publications, and invites the market to propose innovative and effective solutions with reference to the indicative allocations in table 2 of Appendix H to the RFT. As advised at the industry briefing, DFAT does not assume that all of the expected seven million public visitors to the pavilion should receive hard copy collateral. VIP visitors and participants in the industry seminars and other targeted events held in the VIP facility are a more appropriate audience for this material. On current planning, DFAT expects around 12000 guests will utilise the pavilion VIP facility over the six months of the expo.
Q. Does the cost of production of these publications come within the Tender cost?
A. Question 2 of the Industry briefing addresses this question. All production costs are included in the budget.
Q. Has DFAT determined the number of merchandise items and the quantity?
A. Retail merchandise items may draw upon the suite of promotional collateral and publications created as a result of this tender, but this will not be determined until the retail provider has been appointed (expected to be late October 2008).
Q. Is the cost of merchandise production within the Tender.
A. The costs of retail merchandise production are not included within the scope of this tender.
Q. Is it essential that printing and promotional collateral production be done in Australia or could it be sourced in China?
A. It is not essential that production take place in Australia. DFAT is seeking the best overall value for money solution, which includes balanced consideration of cost and delivery issues as well as the Communications benefit of distributing Australian-manufactured publications and collateral.
Q. Is it required that Tenderers develop a week by week operating theme for activities within the Pavilion or is a broad strategic approach showcasing Australia’s involvement in the Expo sufficient for the submission stage.
A. A week by week operating activity schedule is not required for the submission. The successful tenderer will be responsible for effectively advocating the activities that happen in and around the pavilion, rather than setting the agenda for pavilion activities. The successful tenderer is however, expected to provide suggestions for promotional events and other activities, that would seek to raise the profile of Australia's participation at the Expo to key audiences.