Concurrent Passports

Definition:concurrent passport

A concurrent passport is a second valid passport of the same type (i.e. Ordinary, Frequent Traveller and Emergency passport) as the first issued to a person (adult or child) to enable them to travel in circumstances as defined in the Australian Passports Determination 2005, Section 4.1.

Holding one Diplomatic, Official or Ordinary passport for dependants of officials when issued to a person who holds a private passport is not considered a concurrent passport. Holding two such passports however constitutes concurrent passports.

Circumstances for approval:concurrent passport

The Australian Passports Act 2005, Section 17(2), provides that a second concurrent passport may be issued to a person in circumstances specified in the Australian Passports Determination 2005, Section 4.1. Granting of a concurrent passport is to be very tightly controlled and only approved where all other options have been exhausted.

A concurrent passport may only be approved by an Authorised Officer provided that they are satisfied there is no alternative and the travel cannot be deferred for the following categories:

Validity: concurrent passport

The Australian Passports Determination 2005, Section 5.1 (2) (e) and (f) specify that the maximum validity of a concurrent passport is three years except where the concurrent passport is an Emergency passport in which case the validity must not exceed twelve months, see ‘ Emergency concurrent passports ’.

In all cases Authorised officers are expected only to approve a period of validity appropriate to the demonstrated travel needs of the applicant

Supporting Letter 8/9:concurrent passport

All applicants for a concurrent passport must be provided with Letter 8/9, ‘Application for a concurrent passport’.

The letter sets out the conditions for the issue of a concurrent passport together with its attachment which must be completed by the applicant (Section A) and if the travel is for business purposes, by their employer (Section B).

To avoid significant travel delays

Australian travellers may apply for the issue of a concurrent passport to avoid lengthy delays while obtaining visas for other countries. In such cases the Authorised Officer should be satisfied that the concurrent passport is genuinely required to avoid costly delays and if travel is for business purposes then confirmation of this will need to be provided by their employer. Refer to the attachment of Letter 8/9.

Before approving such applications Authorised Officers should satisfy themselves that the case is compelling in terms of dates of proposed travel and the reasonable time needed to obtain visas and if required, the employer’s letter addresses all points covered in the attachment to Letter 8/9. If so, the validity of the concurrent passport must be restricted to the duration of the proposed travel plus six months. If the travel is for business purposes with no defined end of travel, the maximum validity is not to exceed three years.

In some circumstances it may be appropriate to approve the issue of Frequent Traveller passports, if requested.

Refer to ‘ Supporting Letter 8/9:concurrent passport ’.

Issuing concurrent passport when countries do not accept passports showing travel to specific countries

Some countries will not permit entry on passports which show that the bearer has visited, or intends to visit, certain countries where diplomatic relations do not exist.

Before approving the issue of a concurrent passport in these circumstances, Authorised Officers should be satisfied that other options, such as obtaining a replacement passport at some intermediate point or a loose leaf visa, is not workable.

Refer to ‘ Supporting Letter 8/9:concurrent passport ’.

The validity of the concurrent passport should be limited to the period needed to cover the intended travel plus six months up to a maximum validity of three years.

Diplomatic/Official concurrent passports

The same procedures on concurrent passports as set out in this chapter apply equally to requests from officials and their dependents to hold concurrent diplomatic and official passports.

Refer to ‘ Concurrent Diplomatic & Official passports ’.

Emergency concurrent passports

In limited circumstances, where an applicant can demonstrate that they meet the requirements for concurrent passports as set out in this chapter and there is a demonstrated urgent need to travel, a concurrent Emergency passport may be issued with a maximum validity of twelve months.

Refer to ‘ Validity: concurrent passport ’.

Fees and endorsements:concurrent passport

The Australian Passport Determination 2005, Schedule 4 specifies that the normal application fee must be paid when applying for a concurrent passport (including a priority processing fee where appropriate) regardless of the reduced validity granted to the concurrent passport.

Any additional lost or stolen fee must be paid on each concurrent passport reported lost or stolen.

DOI, COI, CTD, PTD concurrent travel documents

No concurrent Documents of Identity, Certificates of Identity, Convention Travel Documents or Provisional Travel Document should be issued without prior approval from the delegate/a senior officer.

Renewal of concurrent passports

Renewal forms (PC7) are not to be used to renew a concurrent Ordinary or Frequent Traveller passport.

The applicant must submit a PC1, PC4 or PC8 form along with all supporting information to allow the request to be considered. Should the request be refused the application fee will not be refunded.

Refer to ‘ Refunds ’ and ‘ Review of decisions ’.

Multiple concurrent passports

An Authorised Officer must not, under any circumstances, approve the issue of more than two concurrent passports to any person.

These applications must be referred to a delegate.

For the purposes of this section, Ordinary, Frequent Traveller and Emergency passports are all considered to be the same type.

Child concurrent passports

Where an application for a concurrent passport is lodged on behalf of a minor and the application meets the criteria for the issue of a concurrent travel document, full consents must be obtained or Approved Senior Officer (ASO) approval obtained.

This policy applies equally where the parents of the minor hold Diplomatic or Official passports.