When first notified of the loss/theft of a travel document, Passport Offices/overseas missions must immediately verify the holder’s identity (see below) and record the travel document as lost or stolen in the Passport Issuing and Control System and before processing an application to replace the lost/stolen travel document.
Advice that must be given to the client: lost/stolen
If identity is confirmed the applicant should be asked to provide their current residential address and whether this is the usual mail address for future correspondence.
Note: See ‘Letter to client confirming cancellation: lost/stolen’ (below). It is important to obtain a current address as Letter 1 must be sent out to the client once cancellation of the travel document has occurred.
The person reporting the lost/stolen travel document must be advised that:
- The travel document will be cancelled immediately and will not be valid for further travel;
- Should the person attempt to travel on the document reported as lost/stolen they would be in breach of the Australian Passports Act 2005 for which penalties apply under Section 32 and their travel document would be confiscated by border control authorities and a new travel document would need to be obtained;
- Passports that have been reported as lost or stolen cannot be reverted to Normal (N) status regardless of whether the document is located after it has been reported as lost or stolen.
Penalties apply under the Australian Passports Act 2005 and the Criminal Code for making a false statement or report about a lost or stolen travel document.
Letter to client confirming cancellation: lost/stolen
Once a passport has been cancelled, Letter 1 must be completed and sent out to the client to confirm cancellation, provide details on how they can re-apply for a new passport and to contact the Australian Passport Information Service (APIS), the Consular Emergency Centre (CEC) or the nearest Australian diplomatic or consular mission overseas if the passport is subsequently found.
Other forms as required (e.g. application form) should accompany Letter 1.
Police reports required: lost/stolen
A person who has reported their travel document lost or stolen will need to obtain a police report if they wish to claim a refund of the additional lost/stolen fee to demonstrate that the circumstances of the loss or theft fall within the refund policy guidelines. See ‘ Lost/stolen fee refund ’.