Original documentation – interview
Interviewing officers are required to carefully inspect all original documentation presented at interview. They should ensure that the documentation is genuine and there has been no attempt to fraudulently alter it as alterations may not be evident on a photocopy.
Cardinal documents are the original full Australian birth certificate and the original Australian citizenship certificate.
Copies of original documents – interview
It is a requirement that a photocopy of the cardinal document be attached to the application form (except for the Renewal application form PC7).
In addition to cardinal documents passport applications must be supported by other attachments of supporting documentation where appropriate.
Where a photocopy of an original supporting document is attached to the application it must be carefully checked against the original and each page certified true copy and signed/dated by the interviewing officer.
Note: Where appropriate photocopies of personal identity documents should have their bank/credit card numbers blanked-out to comply with the Privacy Act 1988.
Translations of foreign language documents – interview
If supporting documentation is in a foreign language, an English translation must be provided. This must be a translator accredited by the National Accreditation Authority for Translators & Interpreters (NAATI).
The Community Relations Commission (CRC) for a multicultural NSW employs NAATI accredited translators, therefore translations on CRC letterhead certified as an extract translation of the document(s) attached and which include the ID number of the translator and editor are acceptable.
Passport interviewers must endorse, sign and date photocopies of the original documentation and its translation and attach both to the application.
Unless otherwise instructed, do not send foreign language documentation to the Passport Office without the translation.
Documents in foreign languages submitted overseas must be accompanied by an English translation from a translating service recognised by the Australian overseas mission.
See also ‘ Foreign language documents - translations ’.
Passport declaration forms - interview
Declarations/statements must be completed and submitted by passport applicants where circumstances apply. The relevant form should be handed to the applicant as required. The original completed form must be attached to the application for forwarding to the Passport Office.
Statements written in foreign languages are acceptable if accompanied by English translations, see ‘ Translations of foreign language documents – interview ’.
There are six passport declaration forms (often referred to as ‘B’ forms). Each form explains when it should be completed and provides full details of what information is required.
- Form B6: Child born overseas and no birth certificate
- Form B7: No further court orders (child application)
- Form B8: Mother’s name only on child’s birth certificate
- Form B9: Child without full parental consent
- Form B10: Child subject to a state/territory child welfare law
- Form B11: General declaration by passport applicant
The latest versions of these forms should be downloaded from the passport website, https://www.passports.gov.au/Web/SiteIndex.aspx. Australia Post interviewers can also access these forms internally via ‘Print on Demand’, however it is essential that the forms are the latest versions issued by the Australian Passport Office.