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Contents > Overviews > Outcome 1: National Interests > Outcome 2: Consular & Passports > Outcome 3: Public Diplomacy > Management > Financial Statements > Appendixes > Glossaries
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APPENDIX 3
STAFFING OVERVIEW
Table 16. Employees by classification, gender and location (excluding locally engaged employees overseas)
| Classification | Female | Male | Total staff | Total staff | ||||
| Canberra | State offices | Overseas | Canberra | State offices | Overseas | 30 June 2000 | 30 June 1999 | |
| APS Level 1 | 8 | 12 | 0 | 5 | 4 | 0 | 29 | 9 |
| APS Level 2 | 45 | 87 | 2 | 31 | 19 | 5 | 189 | 248 |
| APS Level 3 | 80 | 42 | 12 | 33 | 16 | 12 | 195 | 218 |
| APS Level 4 | 124 | 50 | 50 | 80 | 26 | 51 | 381 | 307 |
| APS Level 5 | 17 | 0 | 0 | 11 | 2 | 0 | 30 | 63 |
| APS Level 6 | 124 | 3 | 36 | 117 | 6 | 50 | 336 | 410 |
| Exec. Level 1 | 63 | 4 | 37 | 190 | 4 | 105 | 403 | 317 |
| Exec. Level 2 | 43 | 1 | 21 | 112 | 2 | 67 | 246 | 261 |
| SES Band 1 | 13 | 0 | 9 | 39 | 2 | 30 | 93 | 94 |
| SES Band 2 | 2 | 0 | 5 | 18 | 0 | 23 | 48 | 41 |
| SES Band 3 | 2 | 0 | 0 | 4 | 0 | 6 | 12 | 11 |
| SES (Spec.) Band 1 | 0 | 0 | 0 | 1 | 0 | 0 | 1 | 1 |
| SES (Spec.) Band 2 | 1 | 0 | 0 | 0 | 0 | 0 | 1 | 1 |
| Secretary | 0 | 0 | 0 | 2 | 0 | 1 | 3 | 2 |
| Cadet | 0 | 0 | 0 | 1 | 0 | 0 | 1 | 4 |
| Graduate APS | 18 | 0 | 1 | 13 | 0 | 0 | 32 | 31 |
| Medical Officer Cl. 2 | 0 | 0 | 1 | 0 | 0 | 4 | 5 | 3 |
| Medical Officer Cl. 3 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Medical Officer Cl. 4 | 0 | 0 | 0 | 1 | 0 | 0 | 1 | 1 |
| Total | 540 | 199 | 174 | 658 | 81 | 354 | 2 006 | 2 023 |
Table 17. Ongoing and non-ongoing employees (excluding locally engaged employees overseas), full-time and part-time
| Ongoing employees | Non-ongoing employees | Total | Total | |||
| Full-time | Part-time | Full-time | Part-time | 30 June 2000 | 30 June 1999 | |
| Public Service | ||||||
| Act 1999 | 1 762 | 63 | 75 | 26 | 1 926 | 1 947 |
| Executive Council appointments* | 75 | 0 | 5 | 0 | 80 | 76 |
| Total | 1 837 | 63 | 80 | 26 | 2 006 | 2 023 |
*Does not include the Executive Council appointments of Ambassador for APEC and Ambassador for the Environment which are held by Canberra-based employees included in Public Service Act 1999 employees in this table.
Table 18. Employees by categories of employment (as defined under sections 22 and 74 of the Public Service Act 1999)
| Category | Female | Male | Total 30 June 2000 | Total 30 June 1999 |
| Ongoing employees | 843 | 1 057 | 1 900 | 1 927 |
| Non-ongoing employees | 70 | 36 | 106 | 96 |
| Overseas employees (locally engaged employees) * | 770 | 810 | 1 580 | 1 610 |
| Total | 1 683 | 1 903 | 3 586 | 3 633 |
* Not including a total of 70 temporary/casual staff who were employed by various posts on 30 June 2000. This compares with a total of 15 temporary/casual staff employed on 30 June 1999.
Table 19. Senior Executive Service by level and location
| Category | Canberra | State offices | Overseas | Total 30 June 2000 | Total 30 June 1999 |
| Public Service Act engagements | |||||
| SES Band 1 | 52 | 2 | 16 | 70 | 64 |
| SES Band 2 | 19 | 0 | 4 | 23 | 24 |
| SES Band 3 | 6 | 0 | 0 | 6 | 5 |
| SES (Spec.) Band 1 | 1 | 0 | 0 | 1 | 1 |
| SES (Spec.) Band 2 | 1 | 0 | 0 | 1 | 1 |
| Executive Council appointments | |||||
| Director of Safeguards* | 1 | 0 | 0 | 1 | 1 |
| Head of Mission Band 1 | 0 | 0 | 23 | 23 | 30 |
| Head of Mission Band 2 | 0 | 0 | 24 | 24 | 16 |
| Head of Mission Band 3 | 0 | 0 | 6 | 6 | 6 |
| Secretary | 2 | 0 | 1 | 3 | 2 |
| Total | 82 | 2 | 74 | 158 | 150 |
* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
Table 20. Senior Executive Service by gender
| Category | Female | Male | Total 30 June 2000 | Total 30 June 1999 |
| Public Service Act engagements | ||||
| SES Band 1 | 20 | 50 | 70 | 64 |
| SES Band 2 | 4 | 19 | 23 | 24 |
| SES Band 3 | 2 | 4 | 6 | 5 |
| SES (Spec.) Band 1 | 0 | 1 | 1 | 1 |
| SES (Spec.) Band 2 | 1 | 0 | 1 | 1 |
| Executive Council appointments | ||||
| Director of Safeguards* | 0 | 1 | 1 | 1 |
| Head of Mission Band 1 | 2 | 21 | 23 | 30 |
| Head of Mission Band 2 | 3 | 21 | 24 | 16 |
| Head of Mission Band 3 | 0 | 6 | 6 | 6 |
| Secretary | 0 | 3 | 3 | 2 |
| Total | 32 | 126 | 158 | 150 |
* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
Table 21. Senior Executive Service: gains and losses during the year
| Total | |
| Commenced in the department | 16 |
| Separated from the department | 8 |
Table 22. Senior Executive Service: inter-agency mobility during the year
| Band 1 | Band 2 | Band 3 | Total | |
| To the department | 1 | 0 | 0 | 1 |
| From the department | 1 | 0 | 0 | 1 |
Table 23. Employees by location and gender as at 30 June 2000
| Location/Overseas Post Region | Australia-based: female | Australia-based: male | Australia-based: total | Locally engaged: female | Locally engaged: male | Locally engaged: total |
| Canberra | 540 | 658 | 1 198 | n.a. | n.a. | n.a. |
| Overseas Post Region | ||||||
| North Asia | 24 | 42 | 66 | 102 | 79 | 181 |
| South and South-East Asia | 45 | 102 | 147 | 189 | 311 | 500 |
| Americas | 28 | 45 | 73 | 124 | 90 | 214 |
| Europe | 44 | 87 | 131 | 217 | 176 | 393 |
| New Zealand and the | ||||||
| South Pacific | 20 | 37 | 57 | 76 | 76 | 152 |
| Middle East and Africa | 13 | 41 | 54 | 62 | 78 | 140 |
| Subtotal | 174 | 354 | 528 | 770 | 810 | 1 580 |
| State and Territory offices | ||||||
| New South Wales | 71 | 27 | 98 | n.a. | n.a. | n.a. |
| Northern Territory | 2 | 3 | 5 | n.a. | n.a. | n.a. |
| Queensland | 32 | 12 | 44 | n.a. | n.a. | n.a. |
| South Australia | 11 | 6 | 17 | n.a. | n.a. | n.a. |
| Tasmania | 4 | 2 | 6 | n.a. | n.a. | n.a. |
| Victoria | 55 | 23 | 78 | n.a. | n.a. | n.a. |
| Western Australia | 24 | 8 | 32 | n.a. | n.a. | n.a. |
| Subtotal | 199 | 81 | 280 | n.a. | n.a. | n.a. |
| Total | 913 | 1 093 | 2 006 | 770 | 810 | 1 580 |
n.a.: not applicable.
Performance pay
This year was the third cycle and the second full-year cycle for non Senior Executive Service (SES) staff under which employees were eligible to receive performance pay through the department’s Certified Agreement1. For members of the SES, all performance pay was in the form of bonuses; for non-SES employees, some was paid as a bonus and some (where applicable) as a paypoint movement. Non-SES employees rated as ‘Outstanding’ moved two paypoints, or, where they were at the top of a broadband, received a 13 per cent bonus. For those rated as ‘Superior’, movement was one paypoint, or an 8 per cent bonus for those at the top of their broadband. Employees rated as ‘Fully Effective’ were entitled to a paypoint movement provided they had also been rated as fully effective in the preceding cycle; otherwise a 2 per cent bonus was paid.
As a result of their ratings in the 1999–2000 performance appraisal cycle, 426 employees advanced paypoints. Of these, 126 employees moved up to a new APS level. The cost for non-SES employees was approximately $3.4 million, and that for the SES approximately $800 000; the comparable figures for 1998–99 were $3.4 million and $640 000, respectively.
Table 24. Ratings distribution for non-SES employees by gender*
| Unsatisfactory | Satisfactory | Fully Effective | Superior | Outstanding | |
| % | % | % | % | % | |
| Female | 0 | 11 | 57 | 26 | 6 |
| Male | <1 | 15 | 55 | 26 | 4 |
* Totals may not equal 100 per cent due to rounding.
Table 25. Ratings distribution by level*
| Unsatisfactory | Satisfactory | Fully Effective | Superior | Outstanding | |
| % | % | % | % | % | |
| Broadband 1 | <1 | 15 | 58 | 22 | 5 |
| Broadband 2 | <1 | 12 | 54 | 29 | 5 |
| Broadband 3 | 0 | 10 | 57 | 27 | 6 |
| Non-SES overall | <1 | 13 | 56 | 26 | 5 |
| SES (including heads of mission) | 1 | 12 | 57 | 25 | 5 |
* Totals may not equal 100 per cent due to rounding.
Table 26. Senior Executive Service ratings distribution by gender*
| Unsatisfactory | Satisfactory | Fully Effective | Superior | Outstanding | |
| % | % | % | % | % | |
| Female | 0 | 6 | 71 | 17 | 6 |
| Male | 1 | 13 | 53 | 28 | 4 |
* Totals may not equal 100 per cent due to rounding.
Staff training
The Staff Development Branch manages the centrally controlled training budget. A summary table and details of its expenditure are listed below.
Table 27. Summary of centrally funded training expenditure
| Funded from Canberra-based training programs | |
| Training expenditure ($) | 3 369 153 |
| Person days spent in training | 21 337 |
| Number of staff participating in training | 5 787 |
Table 28. Breakdown of centrally funded training expenditure
| Type of training | Total expenditure ($) | Percentage of total training expenditure | Average days training per staff | Total number of staff trained | Number of person days of training |
| Leadership/management | 397 630 | 11.8 | 3.49 | 242 | 844 |
| Professional skills | 225 016 | 6.7 | 1.32 | 859 | 1 132 |
| Tertiary studies (other than graduate trainees) | 166 010 | 4.9 | 7.70 | 144 | 1 109 |
| Graduate trainees | 138 568 | 4.1 | 4.39 | 176 | 773 |
| Language training | 1 293 353 | 38.4 | 73.02 | 122 | 8 909 |
| Security | 106 116 | 3.1 | 0.89 | 437 | 391 |
| Finance | 467 156 | 13.9 | 4.93 | 822 | 4 050 |
| IT/technical | 324 962 | 9.6 | 3.00 | 337 | 1 011 |
| Secure systems | 65 960 | 2.0 | 0.80 | 1 246 | 997 |
| NNS computer training | 103 250 | 3.1 | 1.50 | 756 | 1 134 |
| Consular | 38 436 | 1.1 | 4.54 | 158 | 718 |
| Diversity | 26 740 | 0.8 | 0.41 | 296 | 120 |
| Ethics | 15 956 | 0.5 | 0.78 | 192 | 149 |
| Total | 3 369 153 | 100.0 | – | 5 787 | 21 337 |
In addition, divisions, State and Territory offices and overseas posts used funds from their administrative budgets on staff training. A summary of such expenditure is given below, as well as a summary of all training programs.
Table 29. Summary of other training expenditure
| Type | Amount ($) |
| Funded from posts’ budgets* | 1 563 642 |
| State and Territory offices | 51 538 |
| Divisions | 548 262 |
| Staff Development Branch** | 213 442 |
| Total | 2 376 884 |
* The bulk of this training was in leadership and management, finance, IT (including local area networks), regional seminars and public affairs, for both Australia-based and locally engaged employees.
** Expenditure relating to training other than formal training courses included in the preceding table.
Table 30. Summary of all training programs
| Canberra, State and Territory Offices and Overseas Posts | |
| Total training expenditure ($) | 5 746 037 |
| Percentage of expenditure on training of total salary costs | 2.66 |
| Average expenditure on training per employee ($) | 1 615 |
| Average days of training per employee | 9.88 |
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Contents > Overviews > Outcome 1: National Interests > Outcome 2: Consular & Passports > Outcome 3: Public Diplomacy > Management > Financial Statements > Appendixes > Glossaries
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