Appendix 2: Staffing overview

Table 15: Employees by classification, gender and location (excluding LES overseas)

Female
Male
Total Staff
Total Staff
Classification*
Canberra
State Offices
Overseas
Canberra
State Offices
Overseas
30 June 2013
30 June 2012
APS Level 1
0
0
0
0
0
0
0
0
APS Level 2
0
0
0
0
0
0
0
0
APS Level 3
20
33
0
9
8
0
70
89
APS Level 4
39
26
9
24
7
11
116
91
APS Level 5
179
143
77
90
34
58
581
587
APS Level 6
98
8
36
83
6
28
259
213
Exec. Level 1
216
8
89
248
16
114
691
734
Exec. Level 2
85
7
40
107
7
78
324
320
Non SES Unattached**
105
1
0
44
0
0
150
119
SES Band 1
20
1
19
44
1
49
134
125
SES Band 2
4
0
2
15
0
20
41
44
SES Band 3
2
0
1
2
0
8
13
15
SES (Spec.) Band 1
0
0
0
3
0
0
3
3
SES (Spec.) Band 2
1
0
0
1
0
0
2
2
SES Unattached**
7
0
0
13
0
0
20
19
Director of Safeguards***
0
0
0
1
0
0
1
1
Secretary
0
0
0
1
0
0
1
1
Cadet
3
0
0
3
0
0
6
6
Graduate APS
38
1
0
45
0
3
87
103
Medical Officer CL 3
0
0
1
0
0
3
4
4
Medical Officer CL 4
0
0
1
1
0
1
3
3
Total
817
228
275
734
79
373
2,506
2,479

* Broadband classifications applicable to APS1-6, Executive Levels 1-2, Cadets and Graduates are identified in Table 21.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

Note: Staffing Figures are based on headcount.

 

Table 16: Ongoing and non-ongoing employees full-time and part-time

Ongoing employees
Non-ongoing employees
Total
Total
Full-time
Part-time
Full-Time
Part-Time
30-Jun-13
30-Jun-12
2,215
182
96
13
2,506
2,479

 

Table 17: Employees by categories of employment

Total
Total
Category
Female
Male
30 June
2013
30 June
2012
Ongoing employees
1,263
1,134
2,397
2,396
Non-ongoing employees
57
52
109
83
Overseas employees
(locally engaged employees)
912
862
1,774
1,700
Total
2,232
2,048
4,280
4,179

 

Table 18: SES by level and location

Total
Total
Category
Canberra
State Offices
Overseas
30 June
2013
30 June
2012
SES Band 1
64
2
28
94
86
SES Band 2
19
0
1
20
26
SES Band 3
4
0
0
4
4
SES Specialist Band 1
3
0
0
3
3
SES Specialist Band 2
2
0
0
2
2
Director of Safeguards*
1
0
0
1
1
Head of Mission Band 1
0
0
40
40
39
Head of Mission Band 2
0
0
21
21
18
Head of Mission Band 3
0
0
9
9
11
Secretary
1
0
0
1
1
SES Unattached**
20
0
0
20
19
Total
114
2
99
215
210

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

 

Table 19: SES by gender

Total
Total
Category
Female
Male
30 June
2013
30 June
2012
SES Band 1
27
67
94
86
SES Band 2
4
16
20
26
SES Band 3
2
2
4
4
SES Specialist Band 1
0
3
3
3
SES Specialist Band 2
1
1
2
2
Director of Safeguards*
0
1
1
1
Head of Mission Band 1
13
27
40
39
Head of Mission Band 2
2
19
21
18
Head of Mission Band 3
1
8
9
11
Secretary
0
1
1
1
SES Unattached**
7
13
20
19
Total
57
158
215
210

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

 

Table 20: SES: gains and losses during the year

Total
Commenced in the department *
20
Separated from the department
15

* Includes promotion of non-SES staff to the SES from within the department.

Note: Figures include non-ongoing SES officers recruited for short term projects who commenced and/or separated during the year.

 

Table 21: SES: interagency mobility during the year

Band 1
Band 2
Band 3
Sec
Total
To the department
16
2
2
0
20
From the department
4
4
6
1
15

 

Table 22: Employees by location and gender as at 30 June 2013

Australia-based Staff
Locally Engaged Staff
Location
Female
Male
Total
Female
Male
Total
Canberra
Canberra
817
734
1,551
Overseas Post - By Regions
Europe
43
46
89
148
128
276
Asia
South Asia
54
64
118
225
215
440
South East Asia
26
38
64
52
115
167
North Asia
23
47
70
132
73
205
Americas
21
41
62
100
90
190
New Zealand and the South Pacific
29
32
61
111
99
210
Middle East and Africa
37
56
93
117
122
239
Multilateral*
20
26
46
27
20
47
Total Staff Posted Overseas
253
350
603
Additional Staff Overseas*
22
23
45
Overseas Posts Total
275
373
648
912
862
1,774
Staff in state and territory offices - Including APO
Queensland
43
18
61
Victoria
65
27
92
Western Australia
31
6
37
New South Wales
62
20
82
South Australia
14
5
19
Tasmania
5
2
7
Northern Territory
8
1
9
State & Territory Total
228
79
307
Total Staff Numbers
1,320
1,186
2,506
1,774
 
Total DFAT Resourcing
4,280

* Additional Staff Overseas includes officers on in-country language training, short-term assignments, in-transit from post and exchange officers.

 

Table 23: Employees covered by the EA and remuneration supplementation agreements as at 30 June 2013

Enterprise Agreement
Determinations, Individual Flexibility Agreements and Remuneration Supplementation Agreements
Total
APS Level
Salary
Min
Salary
Max
No of staff
Salary
Min
Salary
Max
No of staff
APS Level 1-3, Broadband 1 (includes graduates and cadets)
42,105
66,227
166
n.a.
0
166
APS Level 4-5, Broadband 2
61,898
93,712
726
n.a.
0
726
APS Level 6
75,254
113,418
281
*
1
282
Exec. Level 1
93,712
140,507
736
*
1
737
Exec. Level 2 **
113,215
140,202
325
149,214
158,736
26
351
Medical Officers
*
-
170,504
193,304
7
7
Sub-total non-SES
2,234
35
2,269
SES ***
n.a.
0
170,631
580,194
198
198
Sub-total SES
0
198
198
Total
2,234
233
2,467

n.a. not applicable

* Where there is a possibility that payments to individuals may be identified (i.e. five or fewer employees at a classification level) the salary range is not shown.

** Includes Executive Level 2 staff deployed to Head of Mission SES positions overseas

*** The Secretary and the Director-General of the Australian Safeguards and Non-Proliferation Office have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively.

Note: this table excludes 37 employees on temporary transfer to other organisations including the Office of the Governor-General, Parliament House and other government agencies.

 

Performance pay

Non-SES employee performance-related bonuses for the 2012–13 performance management cycle totalled $2.394 million, an increase of 30.9 per cent from the $1.829 million paid in the previous cycle. A total of 1 238 non-SES employees received bonuses in this performance management period, an increase of 25 per cent from 2011–12. This is due to the higher number of staff now at the top of each band or broadband since annual increments were introduced in the 2009–10 performance cycle.

Table 24: Performance bonus payments by level 2012–13

Number
Aggregated
amount ($'000)
Average
amount ($)
Range of payments($)*
Non-SES
APS Level 3
51
58
1,141
482–1,204
APS Level 5
246
348
1,414
424–1,692
APS Level 6
147
237
1,610
472–1,692
Executive Level 1
544
1115
2,050
812–2,264
Executive Level 2**
250
636
2,544
988–3,101
Total
1,238
2,394
1,934
424–3,101

* Low minimum payment figures are due to payment of pro rata bonuses to staff who worked only part of the performance management cycle.

** Includes Medical Officers and eligible EL2 HOM-HOPs who are at the top of the EL2 level or have elected to receive a bonus.