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Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally

Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally



Appendix 2

Staffing overview

TABLE 10. EMPLOYEES BY CLASSIFICATION, GENDER AND LOCATION (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS)

 
Female
 
Male
 
Total Staff
Total Staff
Classification*
Canberra
State Offices
Overseas
Canberra
State Offices
Overseas
30 June 2010
30 June 2009
APS 1
0
0
0
0
0
0
0
0
APS 2
7
8
0
1
0
0
16
40
APS 3
19
52
1
6
12
0
90
55
APS 4
76
62
15
35
16
18
222
373
APS 5
132
82
55
55
27
35
386
230
APS 6
79
1
20
55
2
18
175
279
Exec. Level 1
237
10
92
272
17
110
738
558
Exec. Level 2
68
1
45
133
5
56
308
298
Non SES Unattached**
89
0
0
40
0
0
129
133
SES Band 1
19
1
18
55
0
31
124
120
SES Band 2
6
0
4
16
1
23
50
47
SES Band 3
1
0
0
5
0
16
22
15
SES (Spec.) Band 1
0
0
0
1
0
0
1
1
SES (Spec.) Band 2
1
0
0
0
0
0
1
1
SES Unattached**
8
0
0
12
0
0
20
24
Director of Safeguards***
0
0
0
1
0
0
1
1
Secretary
0
0
0
1
0
0
1
1
Cadet
3
0
0
2
0
0
5
5
Graduate
50
0
0
38
0
0
88
38
Medical Officer Class 3
0
0
2
0
0
3
5
6
Medical Officer Class 4
0
0
0
2
0
1
3
1
Total
795
217
252
730
80
311
2385 †
2226

* Broadband classifications applicable to APS 1–6, Executive Levels 1–2, Cadets and Graduates are identified in Table 18 on page 217.
** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.
*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
† The rise in staff is attributable to an increase in Australian Passport Office staff (to service a growing demand for passports), the conversion of IT contractors to ongoing positions in implementing the APS-wide Gershon Review recommendations and additional resources received through the 2009–10 Budget process. The additional APO staff were funded by the Passports Funding Agreement with the Department of Finance and Deregulation.
Note: Staffing figures are based on a headcount.

TABLE 11. ONGOING AND NON-ONGOING EMPLOYEES (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS), FULL-TIME AND PART-TIME

Ongoing employees
No-ongoing employees
 
Total
Total
Full-time Part-time   Full Time Part Time  
30 June 2010
30 June 2009
2142 138   95 10  
2385
2226

TABLE 12. EMPLOYEES BY CATEGORIES OF EMPLOYMENT (AS DEFINED UNDER SECTION 22 AND 74 OF THE PUBLIC SERVICE ACT 1999)

Category
Female
Male
Total
30 June 2010
Total
30 June 2009
Ongoing employees
1197
1083
2280
2152
Non-ongoing employees
67
38
105
74
Overseas employees
(locally engaged employees)
800
786
1586
1577
Total
2064
1907
3971 †
3803

† The increase in staff is attributable to an increase in Australian Passport Office Staff (to service the increase in demand for passports), the conversion of IT contractors to ongoing positions in implementing the APS-wide Gershon Review recommendations, additional resources received through the 2009–10 Budget process and additional LES funded through the Service Level Agreement to provide common administrative services to other Commonwealth agencies. The additional APO staff were funded by the Passports Funding Agreement with the Department of Finance and Deregulation, while the additional LES were funded though Service Level Agreements with other agencies.

TABLE 13. SENIOR EXECUTIVE SERVICE BY LEVEL AND LOCATION

Category
Canberra
State offices
Overseas
Total
30 June 2010
Total
30 June 2009
SES Band 1
74
1
23
98
87
SES Band 2
22
1
4
27
25
SES Band 3
6
0
0
6
5
SES Specialist Band 1
1
0
0
1
1
SES Specialist Band 2
1
0
0
1
1
Director of Safeguards*
1
0
0
1
1
Head of Mission Band 1
0
0
26
26
33
Head of Mission Band 2
0
0
23
23
22
Head of Mission Band 3
0
0
16
16
10
Secretary
1
0
0
1
1
SES Unattached**
20
0
0
20
24
Total
126
2
92
220
210

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 14. SENIOR EXECUTIVE SERVICE BY GENDER

Category
Female
Male
Total
30 June 2010
Total
30 June 2009
SES Band 1
27
71
98
87
SES Band 2
6
21
27
25
SES Band 3
1
5
6
5
SES Specialist Band 1
0
1
1
1
SES Specialist Band 2
1
0
1
1
Director of Safeguards*
0
1
1
1
Head of Mission Band 1
11
15
26
33
Head of Mission Band 2
4
19
23
22
Head of Mission Band 3
0
16
16
10
Secretary
0
1
1
1
SES Unattached**
8
12
20
24
Total
58
162
220
210

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 15. SENIOR EXECUTIVE SERVICE: GAINS AND LOSSES DURING THE YEAR

 
Total
Commenced in the department*
29
Separated from the department
19

* Includes promotions of non-SES staff from within the department.

TABLE 16. SENIOR EXECUTIVE SERVICE: INTER-AGENCY MOBILITY DURING THE YEAR

 
Band 1
Band 2
Band 3
Total
To the department
1
1
1
3
From the department
0
1
1
2

TABLE 17. EMPLOYEES BY LOCATION AND GENDER AS AT 30 JUNE 2010

Location
Australia-
based
female:
Australia-
based:
male
Australia-
based:
total
Locally
engaged:
female
Locally
engaged:
male
Locally
engaged:
total
Canberra
Subtotal
795
730
1525
Overseas post regions
North Asia
29
48
77
120
79
199
South and South-East Asia
71
91
162
229
294
523
Americas
33
40
73
96
77
173
Europe
58
61
119
179
143
322
Middle East and Africa
33
39
72
82
108
190
New Zealand and the
South Pacific
28
32
60
94
85
179
Subtotal
252
311
563
800
786
1586
State and territory offices
New South Wales
72
20
92
Northern Territory
8
2
10
Queensland
37
15
52
South Australia
14
5
19
Tasmania
4
5
9
Victoria
59
21
80
Western Australia
23
12
35
Subtotal
217
80
297
Total
1264
1121
2385
800
786
1586

TABLE 18. EMPLOYEES COVERED BY COLLECTIVE AGREEMENT, AUSTRALIAN WORKPLACE AGREEMENTS AND SECTION 24 (1) DETERMINATIONS UNDER THE PUBLIC SERVICE ACT 1999 AS AT 30 JUNE 2010

  Collective agreement   AWA   Section 24(1) Determination    
APS Level
Salary min
Salary max
No of staff
Salary min
Salary max
No of staff
Salary min
Salary max
No of staff
Total
APS 1–3, Broadband 1
(includes graduates and cadets)
38,569
55,151
205
n.a.
0
0
205
APS 4–5, Broadband 2
56,701
66,810
640
n.a.
0
0
640
APS Level 6
68,935
77,510
184
n.a.
0
*
2
186
Exec. Level 1
85,844
96,023
765
n.a.
0
103,708
122,621
11
776
Exec. Level 2 **
103,708
117,127
305
n.a.
0
132,402
135,380
30
335
Medical Officers
n.a.
0
n.a.
0
138,063
163,332
7
7
Sub-total non-SES
2099
0
50
2149
SES ***
n.a.
0
*
2
135,380
226,172
204
206
Sub-total SES
0
2
204
206
Total
2099
 
 
2
 
 
304
2355 #

n.a. not applicable
* Where there is a possibility that payments to individuals may be identified (i.e. five or fewer employees at a classification level) the salary range is not shown.
** Includes Executive Level 2 staff deployed to Head of Mission SES positions overseas.
*** The Secretary and the Director General of the Australian Safeguards and Non-Proliferation Office have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively.
# Note: This table excludes 28 staff on temporary transfer, including to the Office of the Governor-General, Parliament House and other government agencies.

Performance pay

Performance pay information reported in this section relates to outcomes for the performance appraisal period 1 July 2008 to 30 June 2009 and for the period 1 July 2009 to 31 March 2010, following the introduction of a new performance management cycle in 2009–10.

Appraisal period from 1 July 2008 to 30 June 2009

Performance-related bonuses for the 2008–09 period totalled $4.76 million (up from $4.41 million for 2007–08). The increase reflected one-off adjustments to compensate for changes to the performance management system and higher pay scales in 2008–09. The additional one-off payment of three per cent of annual base salary was paid to employees with banked ratings which could not be transferred to the new performance management system.

For non-SES employees, performance-related bonuses totalled $2.98 million, an increase of 6.8 per cent on the $2.79 million paid in 2007–08).

SES employees rated Outstanding received a 12 per cent bonus; those rated Superior received a six per cent bonus; and those rated Fully Effective received a three per cent bonus. SES bonuses for the 2008–09 period totalled $1.78 million, an increase of 10.6 per cent on the $1.61 million paid in 2007-08.

TABLE 19. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2008–09 PERFORMANCE CYCLE

 
Number
Aggregated
amount ($’000)
Average
amount ($)
Range of
payments ($)*
Non-SES
APS 3
31
81
2 619
682–6 618
APS 4
22
79
3 570
2 119–4 963
APS 5
151
498
3 295
739–8 017
APS 6
23
106
4 625
1 801–9 301
Exec. Level 1
302
1 407
4 659
726–11 522
Exec. Level 2**
142
809
5 700
1 116–14 406
Subtotal non-SES
671
2 980
4 441
682–14 406
SES Band 1
141
837
5 936
2 281–17 910
SES Band 2
48
541
11 270
2 221–21 947
SES Band 3
23
398
17 304
3 038–43 125
Subtotal SES
212
1 776
8 377
2 281–43 125
Total
883
4 756
5 386
682–43 125

*Low minimum payment figures are due to the payment of pro-rata bonuses to staff who worked only part of the performance management cycle.

**Exec. Level 2 includes medical officers.

Note: The difference in the amount of performance bonus payments between the table above and the Executive Remuneration disclosures in the Financial Statements at Note 14A is due, inter alia, to the latter not including amounts paid to senior executives employed where the person worked during the financial year wholly or mainly outside Australia (e.g. heads of mission).

Appraisal period from 1 July 2009 to 31 March 2010

The first period of the new performance management system was shortened to nine months (1 July 2009 to 31 March 2010) to allow for the change in timing for subsequent cycles.

Performance-related bonuses for the shortened 2009–10 performance period totalled $1.94 million (a drop of 59.2 per cent from 2008–09).

For non-SES employees, performance-related bonuses totalled $1.29 million (a decrease of 56.8 per cent from the $2.98 million paid in the previous cycle). A total of 783 non-SES employees received bonuses in this performance management period, an increase of 16.7 per cent from 2008–09. However, the decrease in the size of bonus payments this year, compared with 2008-09, reflected changes in the 2009–10 Collective Agreement that introduced a two per cent bonus based on annual salary for eligible employees.

Transitional arrangements in the 2009–10 Collective Agreement included a $1000 one-off bonus for eligible APS 6 employees totalling $131 540.

SES bonuses for the shortened 2009–10 cycle totalled $0.65 million, down from $1.78 million in 2008–09. This represented a drop of 63.3 per cent. Bonus payments ranged from $1 535 to $7 187. Eligible SES officers were paid two per cent bonus on annual base salary, recognising that SES do not have access to incremental advancement. This new arrangement explains the difference in payments from previous cycles.

TABLE 20. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2009–10 PERFORMANCE CYCLE (PERIOD FROM 1 JULY 2009 TO 31 MARCH 2010)

 
Number
Aggregated
amount ($’000)
Average
amount ($)
Range of
payments ($)*
Non-SES
APS 3
37
39
1 066
441–1 103
APS 4
0
APS 5
153
195
1 276
363-1 336
APS 6
142
137
967
283–1 550
Exec. Level 1
311
586
1 885
522–2 031
Exec. Level 2
140
330
2 359
1 235–2 840
Subtotal non-SES
783
1 287
1 643
283–2 840
SES Band 1
132
387
2 929**
1 563–2 985
SES Band 2
49
179
3 652
3 380–3 657
SES Band 3
18
87
4 869
4 316–7 187
Subtotal SES
199
653
3 281
1 535–7 187
Total
982
1 940
1 975
283–7 187

*Low minimum payment figures are due to the payment of pro-rata bonuses to staff who worked only part of the performance management cycle.
**The reduction in SES Band 1 bonus payments from 2008–09 reflects in part the new arrangements for EL2 HOM/HOPs to elect either a pay point movement at their substantive EL2 level or an SES bonus payment.
Note: The difference in the amount of performance bonus payments between the table above and the Executive Remuneration disclosures in the Financial Statements at Note 14A is due, inter alia, to the latter not including amounts paid to senior executives employed where the person worked during the financial year wholly or mainly outside Australia (e.g. heads of mission).

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