DFAT Annual Report 2008-2009 : Compliance Index

This index is prepared from the checklist of annual report requirements contained in attachment F to the Requirements for Annual Reports approved by the Joint Committee of Public Accounts and Audit on 17 June 2009.

Description	Page	Requirement
Letter of transmittal	iii	mandatory
Table of contents	iv–vii	mandatory
Index	425–457	mandatory
Glossary	415–421	mandatory
Contact officer	ii	mandatory
Internet home page address and internet address for report	ii	mandatory
Review by the Secretary
Secretary’s review	3–13	mandatory
Summary of significant issues and developments	4–12	suggested
Overview of department’s performance and financial results	241–242	suggested
Outlook for the following year	12–13	suggested
Departmental overview
Overview description of the department	14–19	mandatory
Role and functions	14	mandatory
Organisational structure	15–19	mandatory
Outcome and output structure	19	mandatory
Where outcome and output structures differ from the PBS format, details of variation and reasons for change	n.a.	mandatory
Portfolio structure	18	mandatory
Report on performance
Review of performance during the year in relation to outputs and contribution to outcomes	21–219	mandatory
Actual performance in relation to performance targets set out in the PBS and PAES	23–219	mandatory
Performance of purchaser—provider arrangements	289–291	mandatory
Where performance targets differ from the PBS/PAES, details of both the former and new targets, and reasons for the change	n.a.	mandatory
Discussion and analysis of performance	23–219	mandatory
Trend information	23–219	suggested
Factors, events or trends influencing departmental performance	23–219	suggested
Significant changes in the nature of principal functions or services	n.a.	suggested
Performance against service charter customer service standards, complaints data, and the department’s response to complaints	163–175, 177–182	mandatory
Social justice and equity impacts	164–166, 233–236	suggested
Discussion and analysis of the department’s financial performance	241–242	mandatory
Discussion of any significant changes from the prior year or from budget	241–242	suggested
Agency resource statement and summary resource tables by outcomes	261–265	mandatory
Developments since the end of the financial year that have affected or may significantly affect the department’s operations or financial results in future	243	mandatory
Management accountability
*Corporate governance*
Statement of the main corporate governance practices in place	223–229	mandatory
Names of the senior executive and their responsibilities	17	suggested
Senior management committees and their roles	223–225	suggested
Corporate and operational planning and associated performance reporting and review	225–227	suggested
Approach adopted to identifying areas of significant financial or operational risk and arrangements in place to manage risks	228	suggested
Certification of compliance with the Commonwealth Fraud Control Guidelines	227–228	mandatory
Policy and practices on the establishment and maintenance of appropriate ethical standards	227	suggested
How the nature and amount of remuneration for senior executive service officers is determined	240	suggested
*External scrutiny*
Significant developments in external scrutiny	229–231	mandatory
Judicial decisions and decisions of administrative tribunals	284–286	mandatory
Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman	229–231	mandatory
*Management of human resources*
Assessment of effectiveness in managing and developing human resources to achieve departmental objectives	231–233	mandatory
Workforce planning, staff turnover and retention	232	suggested
Impact and features of collective agreements, determinations, common law contracts and AWAs	238–240	suggested
Training and development undertaken and its impact	236–238	suggested
Occupational health and safety performance	240–241, 266–268	suggested
Productivity gains	231–232	suggested
Statistics on staffing	254–258	mandatory
Collective agreements, determinations, common law contracts and AWAs	239–240, 258–260	mandatory
Performance pay	259–260	mandatory
*Assets management*
Assessment of effectiveness of assets management	243	mandatory
*Purchasing*
Assessment of purchasing against core policies and principles	243–245	mandatory
*Consultants*
Number of new consultancy services contracts let; total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); number of ongoing consultancy contracts active in the reporting year; and the total actual expenditure in the reporting year on ongoing consultancy contracts. A statement must be included noting that information on contracts and consultancies is available through the AusTender website. Information as per attachment D to the Requirements, presented in accordance with the proforma provided, must be available on the internet or published as an appendix to the report.	245, 296–299	mandatory
*Australian National Audit Office access*
Absence of provisions in contracts allowing access by the Auditor-General	244	mandatory
*Exempt contracts*
Contracts exempt from the AusTender process	245	mandatory
*Commonwealth Disability Strategy*
Report on performance in implementing the Commonwealth Disability Strategy	235	mandatory
Financial statements
Financial statements	313–411	mandatory
Other information
Occupational health and safety (section 74 of the Occupational Health and Safety Act 1991)	266–268	mandatory
Freedom of information (subsection 8(1) of the Freedom of Information Act 1982)	269–279	mandatory
Advertising and market research (section 311A of the Commonwealth Electoral Act 1918)	292	mandatory
Ecologically sustainable development and environmental performance (section 516A of the Environment Protection and Biodiversity Conservation Act 1999)	287–288	mandatory
Grant programs	293	mandatory
Correction of material errors in the previous annual report	n.a.	mandatory

n.a. not applicable

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