DFAT Annual Report 2008-2009 : Appendix 2 Staffing overview

Staffing overview

TABLE 8. EMPLOYEES BY CLASSIFICATION, GENDER AND LOCATION (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS)

		Female			Male		Total Staff	Total Staff
Classification*	Canberra	State Offices	Overseas	Canberra	State Offices	Overseas	30 June 2009	30 June 2008
APS Level 1	0	0	0	0	0	0	0	0
APS Level 2	8	26	0	3	3	0	40	71
APS Level 3	15	26	2	5	7	0	55	111
APS Level 4	129	85	32	69	28	30	373	249
APS Level 5	76	61	31	27	18	17	230	224
APS Level 6	123	2	33	86	2	33	279	245
Exec. Level 1	163	6	75	211	17	86	558	514
Exec. Level 2	62	1	41	125	8	61	298	317
Non SES Unattached**	98	0	0	35	0	0	133	143
SES Band 1	19	1	21	45	0	34	120	114
SES Band 2	4	0	5	17	1	20	47	48
SES Band 3	1	0	0	4	0	10	15	14
SES (Spec.) Band 1	0	0	0	1	0	0	1	1
SES (Spec.) Band 2	1	0	0	0	0	0	1	1
SES Unattached**	6	0	0	18	0	0	24	18
Director of Safeguards***	0	0	0	1	0	0	1	1
Secretary	0	0	0	1	0	0	1	1
Cadet	3	0	0	2	0	0	5	5
Graduate APS	20	0	0	18	0	0	38	70
Medical Officer Cl. 3	0	0	3	0	0	3	6	5
Medical Officer Cl. 4	0	0	0	1	0	0	1	1
Total	728	208	243	669	84	294	2226†	2153

* Broadband classifications applicable to APS 1–6, Executive Levels 1–2, Cadets and Graduates are identified in Table 16 on page 258.
** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.
*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
† In broad terms, the rise in staff is attributable to an increase in Australian Passports Office staff (to service the growing demand for passports) and the conversion of IT contractors to ongoing positions in implementing the APS-wide Gershon review recommendations. The additional APO staff were funded by the Passports Funding Agreement with the Department of Finance and Deregulation.
Note: Staffing figures are based on headcount.

TABLE 9. ONGOING AND NON-ONGOING EMPLOYEES (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS), FULL-TIME AND PART-TIME

Ongoing employees		No-ongoing employees		Total	Total
Full-time	Part-time	Full Time	Part Time	30 June 2009	30 June 2008
2033	119	65	9	2226	2153

TABLE 10. EMPLOYEES BY CATEGORIES OF EMPLOYMENT (AS DEFINED UNDER SECTION 22 AND 74 OF THE PUBLIC SERVICE ACT 1999)

Category	Female	Male	Total 30 June 2009	Total 30 June 2008
Ongoing employees	1132	1020	2152	2039
Non-ongoing employees	47	27	74	114
Overseas employees (locally engaged employees)	797	780	1577	1548
Total	1976	1827	3803†	3701

† In broad terms the rise in staff is attributable to an increase in Australian Passports Office staff (to service the growing demand for passports) and the conversion of IT contractors to ongoing positions in implementing the APS-wide Gershon review recommendations and increases in locally engaged staff at posts (to support expansion of other Government agencies overseas). The additional APO staff were funded by the Passports Funding Agreement with the Department of Finance and Deregulation, while the additional LES were funded though a Service Level Agreement with other Government agencies.

TABLE 11. SENIOR EXECUTIVE SERVICE BY LEVEL AND LOCATION

Category	Canberra	State Offices	Overseas	Total 30 June 2009	Total 30 June 2008
SES Band 1	64	1	22	87	86
SES Band 2	21	1	3	25	24
SES Band 3	5	0	0	5	5
SES Specialist Band 1	1	0	0	1	1
SES Specialist Band 2	1	0	0	1	1
Director of Safeguards*	1	0	0	1	1
Head of Mission Band 1	0	0	33	33	28
Head of Mission Band 2	0	0	22	22	24
Head of Mission Band 3	0	0	10	10	9
Secretary	1	0	0	1	1
SES Unattached**	24	0	0	24	18
Total	118	2	90	210	198

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 12. SENIOR EXECUTIVE SERVICE BY GENDER

Category	Female	Male	Total 30 June 2009	Total 30 June 2008
SES Band 1	27	60	87	86
SES Band 2	4	21	25	24
SES Band 3	1	4	5	5
SES Specialist Band 1	0	1	1	1
SES Specialist Band 2	1	0	1	1
Director of Safeguards*	0	1	1	1
Head of Mission Band 1	14	19	33	28
Head of Mission Band 2	5	17	22	24
Head of Mission Band 3	0	10	10	9
Secretary	0	1	1	1
SES Unattached**	6	18	24	18
Total	58	152	210	198

TABLE 13. SENIOR EXECUTIVE SERVICE: GAINS AND LOSSES DURING THE YEAR

	Total
Commenced in the department*	24
Separated from the department	12

* Includes promotions of non-SES staff from within the department.

TABLE 14. SENIOR EXECUTIVE SERVICE: INTER-AGENCY MOBILITY DURING THE YEAR*

	Band 1	Band 2	Band 3	Total
To the department	4	2	0	6
From the department	3	0	0	3

* Includes SES staff on temporary movement to or from other agencies.

TABLE 15. EMPLOYEES BY LOCATION AND GENDER AS AT 30 JUNE 2009

Location	Australia- based: female	Australia- based: male	Australia- based: total	Locally engaged: female	Locally engaged: male	Locally engaged: total
Canberra
Subtotal	728	669	1397
Overseas Post Regions
Europe	62	55	117	195	142	337
North Asia	27	41	68	124	87	211
Americas	28	42	70	95	77	172
South and South East Asia	67	84	151	228	293	521
New Zealand and the South Pacific	26	34	60	76	78	154
Middle East and Africa	33	38	71	79	103	182
Subtotal	243	294	537	797	780	1577
Staff in state and territory offices
Queensland	38	16	54
Victoria	50	26	76
Western Australia	25	12	37
New South Wales	70	19	89
South Australia	14	5	19
Tasmania	4	4	8
Northern Territory	7	2	9
Subtotal	208	84	292
Total	1179	1047	2226	797	780	1577

TABLE 16. EMPLOYEES COVERED BY THE COLLECTIVE AGREEMENT, AUSTRALIAN WORKPLACE AGREEMENTS AND SECTION 24 (1) DETERMINATION UNDER THE PUBLIC SERVICE ACT 1999 AS AT 30 JUNE 2009

	Collective Agreement		AWA		Section 24 (1) Determination
APS Level	Salary Range ($)	No.	Salary Range ($)	No.	Salary Range ($)	No.	Total
APS Level 1-3, Broadband 1 (includes graduates and cadets)	37,086 – 52,545	119	n.a.	0	n.a.	0	119
APS Level 4-5, Broadband 2	54,503 – 63,654	652	n.a.	0	*	2	654
APS Level 6-Exec. Level 1, Broadband 3	65,103 – 91,198	883	n.a.	0	*	4	887
Exec. Level 2 **	96,477 – 111,593	300	*	5	127,981 – 133,911	31	336
Medical Officers	n.a.	0	*	1	111,593 – 154,369	6	7
Subtotal non-SES		1954		6		43	2003
SES ***	n.a.	0	127,981 – 213,812	169	127,981 – 213,812	34	203
Subtotal SES	n.a.	0		169		34	203
Total		1954		175		77	2206 #

n.a. not applicable
* Where there is a possibility that payments to individuals may be identified (i.e. five or fewer employees at a classification level) the salary range is not shown.
** Includes Executive Level 2 staff deployed to Head of Mission SES positions overseas.
*** The Secretary and the Director-General of the Australian Safeguards and Non-Proliferation Office have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively.
# Note: This table excludes 18 staff on temporary transfer, including to the Office of the Governor-General, Parliament House and other government agencies.

Performance pay

The Collective Agreement 2006–09 covers the terms and conditions of employment of all non-SES Australian Public Service employees of the department employed under the Public Service Act 1999 but does not apply to any such employees who are parties to workplace agreements made before, on or after the date of the Collective Agreement.

Performance pay information reported in this section relates to the 2007–08 performance appraisal cycle. Performance bonuses are paid in August (non-SES) and September (SES) following the end of the performance cycle on 30 June. Complete information about the 2008–09 appraisal cycle is not available in time for publication in this report.

Non-SES employees who receive an appropriate rating are entitled to be paid a bonus or (where applicable) receive a pay-point movement or in some cases a combination of both. Members of the SES continued to be eligible for performance pay in the form of bonuses only.

Performance assessment is on the basis of a five-point rating scale: Outstanding, Superior, Fully Effective, Effective and Unsatisfactory. Staff are initially assessed as Fully Effective, Effective or Unsatisfactory. All those who are assessed as being Fully Effective are entitled to performance rewards. Additional rewards are provided to the top ten per cent of staff (Outstanding) and the next 25 per cent of staff (Superior) according to a comparative rating system across broadbands and work units. The same rating scale applies to both SES and non-SES employees.

Non-SES employees rated as outstanding advance one pay-point and receive a six per cent bonus or, if they are at the top of a broadband, receive a 12 per cent bonus. Those rated Superior advance one pay-point or, if they are at the top of a broadband, receive a six per cent bonus. Fully Effective ratings are banked and can then be combined with another Fully Effective rating in a following or previous year to advance a pay-point. Employees rated Fully Effective receive a three per cent bonus if they are at the top of a broadband. Employees rated Effective do not receive a performance-related reward. Employees rated Unsatisfactory are subject to the underperformance provisions of the Collective Agreement 2006–09.

The total cash value of performance-related bonuses and pay-point movements for the 2007–08 performance cycle was $6.87 million (compared to $6.44 million for 2006–07). This was made up of $4.4 million in bonuses and $2.47 million in pay-point movements. The increase reflects payments made against a higher pay scale operating in 2007–08 than in 2006–07.

For non-SES employees, the cost of performance bonuses and pay-point movements was around $5.26 million. Pay-point advancements were received by 668 non-SES employees (40 per cent of non-SES staff) as a result of their 2007–08 performance ratings and valued at $2.47 million. The number of employees advancing a pay point increased by approximately six per cent from the previous year.

SES employees rated Outstanding receive a 12 per cent bonus, those rated Superior receive a six per cent bonus, and those rated Fully Effective receive a three per cent bonus. SES bonuses for the 2007–08 cycle cost $1.61 million (up from $1.51 million in 2006–07). Bonus payments ranged from $1490 (SES Band 1 employees with a part-year three per cent bonus) to $40 769 (SES Band 3 employees with a full-year, 12 per cent bonus).

TABLE 17. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2007–08 PERFORMANCE CYCLE

	Number	Aggregated amount ($’000)	Average amount ($)	Range of payments($)*
Non-SES
APS Level 2	4	10	2 565	863–3 560
APS Level 3	73	179	2 445	631–6 305
APS Level 4	22	79	3 582	2 378–6 540
APS Level 5	146	447	3 064	900–7 638
APS Level 6	28	119	4 233	2 069–4 870
Exec. Level 1	290	1 240	4 275	718–10 944
Exec. Level 2**	130	720	5 541	1 226–13 391
Subtotal Non-SES	693	2 794	4 031	631–13 391
Subtotal SES (including Heads of Mission)	235	1 613	6 864	1 490–40 769
Total	928	4 407	4 749	631–40 769

*Low minimum payment figures are due to the payment of pro-rata bonuses to staff who worked only part of the performance management cycle.
** Exec. Level 2 includes Medical Officers.

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