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Outcome 4

Efficient management of the Commonwealth overseas owned estate

Minister for Trade, Mr Simon Crean, at the official opening of the new chancery of the Australian High Commission in New Delhi on 18 January 2008. L-R: Australian High Commissioner to India, Mr John McCarthy AO; India’s Secretary (East), Ministry of External Affairs, Mr N Ravi; Minister for Trade, Mr Simon Crean. © AVAS Photos Pvt. Ltd

The department makes extensive use of contracted services in managing its overseas property estate. The department signed a new outsourced property services contract with United Group Services (UGS) on 1 April 2008. L-R (seated): Ms Elizabeth Whitelaw, partner, Minter Ellison; Mr Peter Davin, Executive Director, Overseas Property Office (OPO); Mr Robin Silvester, Chief Executive UGS. (standing): Ms Pria O’Sullivan, Senior Associate, Minter Ellison; Mr Philip Moran, the then Assistant Secretary, OPO; Mr Keith Gardner, Property Operations and Alliance Management Branch, OPO; Mr Barry Jackson, Executive General Manger, UGS.

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PERFORMANCE INFORMATION FOR OUTCOME 4

Effectiveness indicators—overall achievement of the outcome

Indicators to assist in assessing the success of the department’s contribution to the achievement of this outcome are:

• Management of the owned overseas property estate meets the Government’s property needs, and achieves the agreed dividend and return on investment in accordance with the Australian Government Property Ownership Framework
• Australian Government representatives overseas provided with appropriate accommodation, including through effective management of the United Group Services strategic alliance contract
• Efficient financial and physical management of assets.

TABLE 15. FINANCIAL AND STAFFING RESOURCES SUMMARY FOR OUTCOME 4

Efficient management of the Commonwealth overseas owned estate
		2007–08 Budget and Additional Estimates ($’000)	2007–08 Actual ($’000)	Variation (actual less budget) ($’000)	2008–09 Budget ($’000)**
Administered expenses
Total administered expenses	0		0	0	0
Price of departmental outputs
Output 4.1—Property management	52 725		54 332	1 607	49 882
Output 4.2—Contract management	0		0	0	0
Total price of departmental outputs	52 725		54 332	1 607	49 882
Appropriation from government for departmental outputs	0		0	0	0
Revenue from other sources	52 725		54 332	1 607	49 882
Total resourcing for Outcome 4 (Price of departmental outputs plus administered expenses)	52 725		54 332	1 607	49 882

	2007–08 Budget and Additional Estimates	2007–08 Actual	2008–09 Estimate**
Average staffing level (number)**	24	24	28
Australia-based staff	24	24	28
Locally engaged employees overseas	0	0	0

** ASL figures reflect the average number of employees receiving salary or wages over the financial year, with adjustments for casual and part-time staff, to show the full-time equivalent. This also includes locally engaged staff overseas. 2008–09 average staffing level (ASL) estimates reflect the implementation of a new methodology for allocation of resources between outcomes and across outputs. As a result of the new methodology numbers in 2007–08 and 2008–09 cannot be directly compared. (See page 17 for explanation of the new methodology.)

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