DFAT Annual Report 2007-2008 : Appendix 2 Staffing overview

Staffing overview

Note: Staffing figures are based on a headcount of staff at 30 June 2007 and 30 June 2008. Canberra figures include staff in transit to or from overseas posts as well as staff seconded or temporarily transferred to or from other agencies.

TABLE 16. EMPLOYEES BY CLASSIFICATION, GENDER AND LOCATION (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS)
	Female			Male			Total staff	Total staff
Classification*	Canberra	State offices	Overseas	Canberra	State offices	Overseas	30 June 2008	30 June 2007
APS Level 1	0	0	0	0	0	0	0	0
APS Level 2	18	38	0	7	8	0	71	107
APS Level 3	23	65	2	7	14	0	111	100
APS Level 4	98	23	30	61	13	24	249	240
APS Level 5	81	53	28	25	18	19	224	223
APS Level 6	104	3	32	79	6	21	245	277
Exec. Level 1	150	7	68	191	12	86	514	525
Exec. Level 2	67	3	40	121	6	80	317	312
Non SES Unattached**	95	2	0	44	2	0	143	94
SES Band 1	14	0	21	48	0	31	114	109
SES Band 2	5	0	6	15	2	20	48	53
SES Band 3	1	0	0	4	0	9	14	16
SES (Spec.) Band 1	0	0	0	1	0	0	1	1
SES (Spec.) Band 2	1	0	0	0	0	0	1	1
SES Unattached**	4	0	0	14	0	0	18	22
Director of Safeguards***	0	0	0	1	0	0	1	1
Secretary	0	0	0	1	0	0	1	1
Cadet	3	0	0	2	0	0	5	7
Graduate APS	28	0	7	22	0	13	70	68
Medical Officer Cl. 3	0	0	1	0	0	4	5	7
Medical Officer Cl. 4	0	0	0	1	0	0	1	1
Total	692	194	235	644	81	307	2153â€	2165

* Broadband classifications applicable to APS Levels 1–6, Executive Levels 1–2, Cadets and Graduates APS are identified in Table 24 on page 284.
** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.
*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
â€ In broad terms this figure reflects reductions in staff to enable the department to meet the Government’s savings requirements as well as increases in Australian Passport Office Staff (to service growing demand for passports). The additional APO staff were funded by the Passports Funding Agreement with the Department of Finance and Deregulation.

TABLE 17. ONGOING AND NON-ONGOING EMPLOYEES (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS), FULL-TIME AND PART-TIME
Ongoing employees		Non-ongoing employees		Total	Total
Full-time	Part-time	Full-time	Part-time	30 June 2008	30 June 2007
1908	131	95	19	2153	2165

TABLE 18. EMPLOYEES BY CATEGORIES OF EMPLOYMENT (AS DEFINED UNDER SECTIONS 22 AND 74 OF THE PUBLIC SERVICE ACT 1999)
Category	Female	Male	Total 30 June 2008	Total 30 June 2007
Ongoing employees	1049	990	2039	2045
Non-ongoing employees	72	42	114	120
Overseas employees (locally engaged employees)	800	748	1548	1491
Total	1921	1780	3701â€	3656

â€ In broad terms this figure reflects reductions in staff to enable the department to meet the Government’s savings requirements as well as increases in Australian Passport Office staff (to service growing demand for passports) and increases in locally engaged staff at posts (to support the expansion of other Commonwealth agencies overseas). The additional APO staff were funded by the Passports Funding Agreement with the Department of Finance and Deregulation and the additional LES were funded through a Service Level Agreement with other Commonwealth agencies.

TABLE 19. SENIOR EXECUTIVE SERVICE BY LEVEL AND LOCATION
Category	Canberra		State offices	Overseas	Total\ 30 June 2008	Total 30 June 2007
SES Band 1		62	0	24	86	81
SES Band 2		20	2	2	24	31
SES Band 3		5	0	0	5	5
SES (Spec.) Band 1		1	0	0	1	1
SES (Spec.) Band 2		1	0	0	1	1
Director of Safeguards*		1	0	0	1	1
Head of Mission Band 1		0	0	28	28	28
Head of Mission Band 2		0	0	24	24	22
Head of Mission Band 3		0	0	9	9	11
Secretary		1	0	0	1	1
SES Unattached**		18	0	0	18	22
Total		109	2	87	198	204

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.
** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 20. SENIOR EXECUTIVE SERVICE BY GENDER
Category	Female	Male	Total 30 June 2008	Total 30 June 2007
SES Band 1	23	63	86	81
SES Band 2	6	18	24	31
SES Band 3	1	4	5	5
SES (Spec.) Band 1	0	1	1	1
SES (Spec.) Band 2	1	0	1	1
Director of Safeguards*	0	1	1	1
Head of Mission Band 1	12	16	28	28
Head of Mission Band 2	5	19	24	22
Head of Mission Band 3	0	9	9	11
Secretary	0	1	1	1
SES Unattached**	4	14	18	22
Total	52	146	198	204

TABLE 21. SENIOR EXECUTIVE SERVICE: GAINS AND LOSSES DURING THE YEAR
	Total
Commenced in the department*	14
Separated from the department	20

* Includes promotions of non-SES staff to the SES from within the department.

TABLE 22. SENIOR EXECUTIVE SERVICE: INTER-AGENCY MOBILITY DURING THE YEAR*
	Band 1	Band 2	Band 3	Total
To the department	2	0	0	2
From the department	3	0	0	3

* Includes SES staff on temporary movement to or from other agencies.

TABLE 23. EMPLOYEES BY LOCATION AND GENDER AS AT 30 JUNE 2008
Location	Australia-based: female	Australia-based: male	Australia-based: total	Locally engaged: female	Locally engaged: male	Locally engaged: total
Canberra
Subtotal	692	644	1336
Overseas Post Regions
North Asia	29	41	70	130	85	215
South and South-East Asia	64	87	151	221	280	501
Americas	30	45	75	98	75	173
Europe	57	62	119	205	144	349
Middle East and Africa	27	42	69	73	92	165
New Zealand and the South Pacific	28	30	58	73	72	145
Subtotal	235	307	542	800	748	1548
State and Territory Offices
New South Wales	72	19	91
Northern Territory	4	2	6
Queensland	36	18	54
South Australia	10	5	15
Tasmania	3	4	7
Victoria	50	25	75
Western Australia	19	8	27
Subtotal	194	81	275
Total	1121	1032	2153	800	748	1548

TABLE 24. EMPLOYEES COVERED BY THE COLLECTIVE AGREEMENT AND AUSTRALIAN WORKPLACE AGREEMENTS AS AT 30 JUNE 2008
APS Level	Collective Agreement		AWA		Total
APS Level	Salary range ($)	No.	Salary range ($)	No.	Total
APS Level 1–3 Broadband 1 (includes graduates and cadets)	37 086 – 52 545	199	n.a.	0	199
APS Level 4–5 Broadband 2	54 503 – 63 654	567	*	2	569
APS Level 6–Exec. Level 1 Broadband 3	65 103 – 91 198	818	*	4	822
Exec. Level 2 Broadband 4 **	96 477 – 111 593	309	127 981 – 133 912	27	336
Medical Officers	n.a.		107 793 – 135 658	6	6
Subtotal non-SES		1893		39	1932
SES ***	n.a.		127 981 – 213 812	184	184
Subtotal SES				184	184
Total		1893		223	2116

n.a. not applicable
* Where there is a possibility that payments to individuals may be identified (i.e.: 5 or fewer employees at a classification level) the salary range is not shown.
** Includes Broadband 4 staff deployed to Head of Mission SES positions overseas.
*** The Secretary and the Director General of the Australian Safeguards and Non-Proliferation Office have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively.
Note: This table does not include:
(1) 11 SES and non-SES staff whose workplace arrangements were not in effect at 30 June 2008 following the introduction of new workplace relations legislation
(2) 24 staff on temporary transfer to other organisations including the Office of the Governor-General, Parliament House and other government agencies.

Performance pay

The Collective Agreement 2006–2009 covers the terms and conditions of employment of all non-SES Australian Public Service employees of the department employed under the Public Service Act 1999 but does not apply to any such employees who are parties to an AWA made before, on or after the date of the Agreement.

Performance pay information reported in this section relates to the 2006–07 performance appraisal cycle. Performance bonuses are paid in August (non-SES) and September (SES) following the end of the performance cycle on 30 June. Complete information about the 2007–08 appraisal cycle is not available in time for publication in this report.

Non-SES employees who receive an appropriate rating are entitled to be paid a bonus or (where applicable) receive a pay-point movement or in some cases a combination of both. Members of the SES continued to be eligible for performance pay in the form of bonuses only.

Performance assessment is on the basis of a five-point rating scale: Outstanding, Superior, Fully Effective, Effective and Unsatisfactory. Staff are initially assessed as Fully Effective, Effective or Unsatisfactory. All those who are assessed as being Fully Effective are entitled to performance rewards. Additional rewards are provided to the top 10 per cent of staff (Outstanding) and the next 25 per cent of staff (Superior) according to a comparative rating system across broadbands and work units. The same rating scale applies to both SES and non-SES employees.

Non-SES employees rated as outstanding advance one pay-point and receive a 6 per cent bonus or, if they are at the top of a broadband, receive a 12 per cent bonus. Those rated Superior advance one pay-point or, if they are at the top of a broadband, receive a 6 per cent bonus. Fully Effective ratings are banked and can then be combined with another Fully Effective rating in a following or previous year to advance a pay-point. Employees rated Fully Effective receive a 3 per cent bonus if they are at the top of a broadband. Employees rated Effective do not receive a performance-related reward. Employees rated Unsatisfactory are subject to the underperformance provisions of the Collective Agreement 2006–09.

The total cash value of performance-related bonuses and pay-point movements for the 2006–07 performance cycle was $6.44 million (compared to $5.3 million for 2005–06). This was made up of $4.07 million in bonuses and $2.37 million in pay-point movements. The increase reflects payments made against a higher pay scale operating in 2006–07 than 2005–06.

For non-SES employees, the cost of performance bonuses and pay-point movements was around $4.92 million. Pay-point advancements were received by 627 non-SES employees (39 per cent of non-SES staff) as a result of their 2006–07 performance ratings and valued at $2.37 million. The number of employees advancing a pay point was up by approximately 2 per cent from the previous year.

SES employees rated Outstanding receive a 12 per cent bonus, those rated Superior receive a 6 per cent bonus, and those rated Fully Effective receive a 3 per cent bonus. SES bonuses for the 2006–07 cycle cost $1.51 million (up from $1.37 million in 2005–06). Bonus payments ranged from $1183 (SES Band 1 employees with a part-year 3 per cent bonus) to $39 201 (SES Band 3 employees with a full-year, 12 per cent bonus).

TABLE 25. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2006–07 PERFORMANCE CYCLE
	Number	Aggregated amount ($’000)	Average amount ($)	Range of payments($)*
Non-SES
APS Level 2	7	16	2 232	1 281–2 806
APS Level 3	67	155	2 315	606–6 063
APS Level 4	25	77	3 087	1 450–6 063
APS Level 5	135	426	3 153	719–7 345
APS Level 6	20	79	3 959	1 878–4 683
Exec. Level 1	268	1 178	4 396	670–10 523
Exec. Level 2	110	621	5 645	1 332–13 193
Subtotal Non-SES	632	2 552	4 038	606–13 193
Subtotal SES (including Heads of Mission)	209	1 518	7 263	1 183–39 201
Total	841	4 070	4 839	606–39 201

* Low minimum payment figures are due to the payment of pro-rata bonuses to staff who worked only part of the performance management cycle.

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