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1. Overviews | 2. Performance | 3. Corporate | 4. Appendixes | 5. Financials | 6. Glossaries and Compliance Index

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Appendix 2

Staffing overview

Note: Canberra figures include staff in transit to or from overseas posts as well as staff seconded or temporarily transferred to or from other agencies.

TABLE 16. EMPLOYEES BY CLASSIFICATION, GENDER AND LOCATION (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS)

Classification*	Female				Male				Total staff		Total staff
	Canberra	State offices	Overseas		Canberra	State offices	Overseas		30 June 2007		30 June 2006
APS Level 1	0	0	0		0	0	0		0		1
APS Level 2	32	49	0		11	15	0		107		106
APS Level 3	17	60	2		8	13	0		100		114
APS Level 4	101	20	37		43	9	30		240		202
APS Level 5	70	56	34		28	19	16		223		223
APS Level 6	114	3	33		85	6	36		277		226
Exec. Level 1	154	9	53		205	10	94		525		490
Exec. Level 2	71	1	30		119	5	86		312		299
Non SES Unattached**	55	5	0		34	0	0		94		108
SES Band 1	17	0	18		42	0	32		109		102
SES Band 2	5	0	7		17	2	22		53		50
SES Band 3	1	0	0		4	0	11		16		15
SES (Spec.) Band 1	0	0	0		1	0	0		1		1
SES (Spec.) Band 2	1	0	0		0	0	0		1		1
SES Unattached**	6	0	0		16	0	0		22		20
Director of Safeguards***	0	0	0		1	0	0		1		1
Secretary	0	0	0		1	0	0		1		1
Cadet	5	0	0		2	0	0		7		7
Graduate APS	32	1	0		35	0	0		68		66
Medical Officer Cl. 2	0	0	0		0	0	0		0		5
Medical Officer Cl. 3	0	0	2		0	0	5		7		1
Medical Officer Cl. 4	0	0	0		1	0	0		1		1
Total	681	204	216		653	79	332		2165		2040

* Broadband classifications applicable to APS1—6, Exec Levels 1—2, cadets and graduates are identified in Table 24 on page 287.

** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

TABLE 17. ONGOING AND NON-ONGOING EMPLOYEES (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS), FULL-TIME AND PART-TIME

Ongoing employees			Non-ongoing employees			Total 30 June 2007	Total 30 June 2006
Full-time	Part-time		Full-time	Part-time
1917	128		99	21		2165	2040

 

TABLE 18. EMPLOYEES BY CATEGORIES OF EMPLOYMENT (AS DEFINED UNDER SECTIONS 22 AND 74 OF THE PUBLIC SERVICE ACT 1999))

Category	Female	Male	Total 30 June 2007	Total 30 June 2006
Ongoing employees	1028	1017	2045	1915
Non-ongoing employees	73	47	120	125
Overseas employees (locally engaged employees)	784	707	1491	1449
Total	1885	1771	3656	3489

 

TABLE 19. SENIOR EXECUTIVE SERVICE BY LEVEL AND LOCATION

Category	Canberra	State offices	Overseas	Total 30 June 2007	Total 30 June 2006
SES Band 1	59	0	22	81	76
SES Band 2	22	2	7	31	26
SES Band 3	5	0	0	5	5
SES (Spec.) Band 1	1	0	0	1	1
SES (Spec.) Band 2	1	0	0	1	1
Director of Safeguards*	1	0	0	1	1
Head of Mission Band 1	0	0	28	28	26
Head of Mission Band 2	0	0	22	22	24
Head of Mission Band 3	0	0	11	11	10
Secretary	1	0	0	1	1
SES Unattached**	22	0	0	22	20
Total	112	2	90	204	191

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 20. SENIOR EXECUTIVE SERVICE BY GENDER

Category	Female	Male	Total 30 June 2007	Total 30 June 2006
SES Band 1	25	56	81	76
SES Band 2	8	23	31	26
SES Band 3	1	4	5	5
SES (Spec.) Band 1	0	1	1	1
SES (Spec.) Band 2	1	0	1	1
Director of Safeguards*	0	1	1	1
Head of Mission Band 1	10	18	28	26
Head of Mission Band 2	4	18	22	24
Head of Mission Band 3	0	11	11	10
Secretary	0	1	1	1
SES Unattached**	6	16	22	20
Total	55	149	204	191

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, on long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 21. SENIOR EXECUTIVE SERVICE: GAINS AND LOSSES DURING THE YEAR

	Total
Commenced in the department*	18
Separated from the department	5

* Includes promotions of non-SES staff to the SES from within the department.

TABLE 22. SENIOR EXECUTIVE SERVICE: INTER-AGENCY MOBILITY DURING THE YEAR*

	Band 1	Band 2	Band 3	Total
To the department	2	0	0	2
From the department	1	0	0	1

* Includes SES staff on temporary movement to or from other agencies.

TABLE 23. EMPLOYEES BY LOCATION AND GENDER AS AT 30 JUNE 2007

Location/ Overseas Post Region	Australia-based: female	Australia-based: male	Australia-based: total	Locally engaged: female	Locally engaged: male	Locally engaged: total
Canberra
Subtotal	681	653	1334	—	—	—
Overseas Post Regions
North Asia	27	48	75	129	85	214
South and South-East Asia	55	88	143	219	245	464
Americas	30	45	75	97	77	174
Europe	57	72	129	191	143	334
New Zealand and the South Pacific	24	34	58	76	71	147
Middle East and Africa	23	45	68	72	86	158
Subtotal	216	332	548	784	707	1491
State and Territory Offices
New South Wales	74	15	89	—	—	—
Northern Territory	6	2	8	—	—	—
Queensland	35	18	53	—	—	—
South Australia	11	6	17	—	—	—
Tasmania	2	4	6	—	—	—
Victoria	55	24	79	—	—	—
Western Australia	21	10	31	—	—	—
Subtotal	204	79	283	—	—	—
Total	1101	1064	2165	784	707	1491

 

TABLE 24. EMPLOYEES COVERED BY THE COLLECTIVE AGREEMENT AND AUSTRALIAN WORKPLACE AGREEMENTS AS AT 30 JUNE 2007

Classification		Collective Agreement			AWA			Total
		Salary range ($)	No.		Salary range ($)	No.
APS Level 1—3 Broadband 1 (includes graduates and cadets)		35 659—50 524	228		n.a.	0		228
APS Level 4—5 Broadband 2		52 407—61 206	531		*	2		533
APS Level 6—Exec. Level 1 Broadband 3		62 599—87 691	838		*	5		843
Exec. Level 2 Broadband 4**		92 767—107 301	300		103 042—123 059	29		329
Medical Officers		*	1		109 940—148 432	7		8
Subtotal non-SES			1 898			43		1 941
SES***		n.a.	0		135 670—205 588	192		192
Subtotal SES			0			192		192
Total			1 898			235		2 133

n.a. not applicable
* Where there is a possibility that payments to individuals may be identified (ie: 5 or fewer employees at a classification level) the salary range is not shown.
** Includes Broadband 4 staff acting in Head of Mission SES positions overseas.
*** The Secretary and the Director General of the Australian Safeguards and Non-Proliferation Office have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively.
Note: This table excludes 20 staff on temporary transfer to other organisations including the Office of the Governor-General, Parliament House and other government agencies. Also excluded are 10 staff who were not covered by the Collective Agreement or a departmental AWA as at 30 June 2007.

Performance pay

Performance bonuses paid during 2006–07, as shown in the following table, relate to the 2005–06 performance appraisal cycle. Information on the outcomes of the 2006–07 performance appraisal cycle is not available as at the date of publication of this report. Performance bonuses are paid in August (non-SES) and September (SES) following the end of the performance management cycle on 30 June. Non-SES employees receiving appropriate ratings are entitled to be paid a bonus, or (where applicable) receive a pay-point movement or in some cases a combination of both. Members of the SES continued to be eligible for performance pay in the form of bonuses only.

Performance assessment is on the basis of a five-point rating scale: Outstanding, Superior, Fully Effective, Effective and Unsatisfactory. Staff are initially assessed as Fully Effective, Effective or Unsatisfactory. All those who are assessed as being Fully Effective are entitled to performance rewards. Additional rewards are provided to the top 10 per cent of staff (Outstanding) and the next 20 per cent of staff (Superior) according to a comparative rating system across broadbands and work units. The same rating scale applies to both SES and non-SES employees.

Non-SES employees rated as Outstanding advance one pay-point and receive a 6 per cent bonus or, if they were at the top of a broadband, receive a 12 per cent bonus. Those rated Superior advance one pay-point or, if they are at the top of a broadband, receive a 6 per cent bonus. Fully Effective ratings are banked and can then be combined with another Fully Effective rating in a following year to advance a pay-point. Employees rated Fully Effective receive a 3 per cent bonus if they are at the top of a broadband. Employees rated Effective do not receive a performance-related reward. Employees rated Unsatisfactory are subject to the underperformance provisions of the Collective Agreement.

The total cash value of performance-related bonuses and pay-point movements for the 2005–06 performance cycle was $5.3 million (compared to $5.4 million for 2004–05).

For non-SES employees, the cost of performance bonuses and pay-point movements was around $3.96 million. Pay-point advancements were received by 567 non-SES employees (37 per cent of non-SES staff) as a result of their 2005–06 performance ratings. The number of employees advancing a pay-point was down by approximately 3 per cent.

SES employees rated Outstanding receive a 12 per cent bonus, those rated Superior receive a 6 per cent bonus, and those rated Fully Effective receive a 3 per cent bonus. SES bonuses for the 2005–06 cycle cost $1.37 million (up from $1.3 million in 2004–05). Bonus payments ranged from $1705 (SES Band 1 employees with a part-year 3 per cent bonus) to $26 094 (SES Band 3 employees with a full-year, 12 per cent bonus).

TABLE 25. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2005–06 PERFORMANCE CYCLE

	Number	Aggregated amount ($’000)	Average amount ($)	Range of payments ($)
Non-SES
APS 2	6	13	2 180	992—2 565
APS 3	79	170	2 158	583—5 830
APS 4	29	83	2 870	758—6 362
APS 5	110	337	3 061	947—7 062
APS 6	28	97	3 476	964—7 223
EL 1	254	947	3 727	538—10 118
EL 2	103	526	5 108	1 638—12 381
Other	0	0	0	0
Subtotal Non-SES	609	2 173	3 226	538—12 381
Subtotal SES (including heads of mission)	198	1 366	6 649	1 705—26 094
Total	807	3 539	4 385	538—26 094

Note: low minimum payment figures are due to the payment of pro-rata bonuses to staff who worked only part of the performance management cycle.

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