Annual Report 2005-2006
 

Annual Report home |

Table of Contents |

Userguide |

Download versions

1. Overviews2. Performance3. Corporate4. Appendixes5. Financials6. Glossaries and Compliance Index

Your location: Appendixes > 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12

Appendix 2

Staffing overview

Note: Canberra figures include staff in transit to or from overseas posts as well as staff seconded or temporarily transferred to or from other agencies.

TABLE 15. EMPLOYEES BY CLASSIFICATION, GENDER AND LOCATION (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS)
Classification* Female Male Total Staff Total Staff
Canberra State Offices Overseas Canberra State Offices Overseas 30 June 2006 30 June 2005
APS Level 1 1 0 0 0 0 0 1 0
APS Level 2 19 61 0 10 16 0 106 125
APS Level 3 28 60 2 9 14 1 114 116
APS Level 4 77 17 36 38 7 27 202 198
APS Level 5 81 53 27 38 14 10 223 217
APS Level 6 79 0 27 78 7 35 226 241
Exec. Level 1 144 8 43 202 7 86 490 470
Exec. Level 2 64 3 34 110 1 87 299 259
Non SES Unattached** 64 0 0 44 0 0 108 105
SES Band 1 14 1 14 41 0 32 102 94
SES Band 2 3 0 8 16 1 22 50 53
SES Band 3 1 0 0 4 0 10 15 16
SES (Spec.) Band 1 0 0 0 1 0 0 1 2
SES (Spec.) Band 2 1 0 0 0 0 0 1 1
SES Unattached** 6 0 0 14 0 0 20 16
Director of Safeguards*** 0 0 0 1 0 0 1 1
Secretary 0 0 0 1 0 0 1 1
Cadet 3 0 0 4 0 0 7 7
Graduate APS 36 0 0 30 0 0 66 57
Medical Officer Cl. 2 0 0 2 0 0 3 5 6
Medical Officer CI. 3 0 0 0 0 0 1 1 0
Medical Officer Cl. 4 0 0 0 1 0 0 1 1
Total 621 203 193 642 67 314 2040 1986

* Broadband classifications applicable to APS1–6, Exec Levels 1–2, cadets and graduates are identified at Table 23 on page 279.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

TABLE 16. ONGOING AND NON-ONGOING EMPLOYEES (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS), FULL-TIME AND PART-TIME
Ongoing employees Non-ongoing employees Total Total
Full-time Part-time Full-time Part-time 30 June 2006 30 June 2005
1815 100 87 38 2040 1986

 

TABLE 17. EMPLOYEES BY CATEGORIES OF EMPLOYMENT (AS DEFINED UNDER SECTIONS 22 AND 74 OF THE PUBLIC SERVICE ACT 1999)
Category Female Male Total 30 June 2006 Total 30 June 2005
Ongoing employees 933 982 1915 1838
Non-ongoing employees 84 41 125 148
Overseas employees (locally engaged employees) 742 707 1449 1403
Total 1759 1730 3489 3389

 

TABLE 18. SENIOR EXECUTIVE SERVICE BY LEVEL AND LOCATION
Category Canberra State Offices Overseas Total 30 June 2006 Total 30 June 2005
SES Band 1 55 1 20 76 72
SES Band 2 19 1 6 26 28
SES Band 3 5 0 0 5 5
SES (Spec.) Band 1 1 0 0 1 2
SES (Spec.) Band 2 1 0 0 1 1
Director of Safeguards* 1 0 0 1 1
Head of Mission Band 1 0 0 26 26 22
Head of Mission Band 2 0 0 24 24 25
Head of Mission Band 3 0 0 10 10 11
Secretary 1 0 0 1 1
SES unattached** 20 0 0 20 16
Total 103 2 86 191 184

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 19. SENIOR EXECUTIVE SERVICE BY GENDER
Category Female Male Total 30 June 2006 Total30 June 2005
SES Band 1 21 55 76 72
SES Band 2 6 20 26 28
SES Band 3 1 4 5 5
SES (Spec.) Band 1 0 1 1 2
SES (Spec.) Band 2 1 0 1 1
Director of Safeguards* 0 1 1 1
Head of Mission Band 1 8 18 26 22
Head of Mission Band 2 5 19 24 25
Head of Mission Band 3 0 10 10 11
Secretary 0 1 1 1
SES Unattached** 6 14 20 16
Total 48 143 191 184

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 20. SENIOR EXECUTIVE SERVICE: GAINS AND LOSSES DURING THE YEAR
  Total
Commenced in the department* 19
Separated from the department 12

* Includes promotions of non-SES staff to the SES from within the department.

TABLE 21. SENIOR EXECUTIVE SERVICE: INTER-AGENCY MOBILITY DURING THE YEAR*
  Band 1 Band 2 Band 3 Total
To the department 0 2 0 2
From the department 1 0 0 1

* Includes SES staff on temporary movement to or from other agencies.

TABLE 22. EMPLOYEES BY LOCATION AND GENDER AS AT 30 JUNE 2006
Location/ Overseas Post Region Australia-based: female Australia-based: male Australia-based: total Locally engaged: female Locally engaged: male Locally engaged: total
Canberra
Subtotal 621 642 1263
Overseas Post Regions
North Asia 21 41 62 115 79 194
South and South-East Asia 49 80 129 197 254 451
Americas 30 41 71 87 78 165
Europe 48 70 118 194 147 341
New Zealand and the South Pacific 28 33 61 75 72 147
Middle East and Africa 17 49 66 74 77 151
Subtotal 193 314 507 742 707 1449
State and Territory Offices
New South Wales 72 11 83
Northern Territory 5 2 7
Queensland 33 13 46
South Australia 9 6 15
Tasmania 3 3 6
Victoria 56 23 79
Western Australia 25 9 34
Subtotal 203 67 270
Total 1017 1023 2040 742 707 1449

 

TABLE 23. EMPLOYEES COVERED BY THE CERTIFIED AGREEMENT AND AUSTRALIAN WORKPLACE AGREEMENTS AS AT 30 JUNE 2006
  Certified Agreement AWA  
Classification Salary range ($) No. Salary range ($) No. Total
APS Level 1–3Broadband 1(includes graduates and Indigenous cadets) 32 614 – 45 514 296 n.a. 0 296
APS Level 4–5Broadband 2 48 453 – 55 524 439 * 1 440
APS Level 6–Exec. Level 1Broadband 3 57 849 – 81 075 763 * 2 765
Exec. Level 2Broadband 4** 85 768 – 99 206 283 102 729 – 117 806 27 310
Medical Officers 95 828 – 120 250 7 n.a. 0 7
Sub-total
non-SES
  1 788   30 1 818
SES*** n.a. 0 113 775 – 186 179 175 175
Sub-totalSES   0   175 175
Total   1 788   205 1 993

n.a. not applicable

* Where there is a possibility that payments to individuals may be identified (ie: 5 or fewer employees at a classification level on AWAs) the salary range is not shown.

** Includes Broadband 4 staff acting in Head of Mission SES positions overseas.

*** The Secretary and the Director General Australian Safeguards and Non-Proliferation Office have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively.

Note: This table excludes a number of SES and non-SES departmental staff who were not covered by departmental AWAs or the Certified Agreement as at 30 June 2006. This includes 45 staff working for the Governor-General, for Members of Parliament, another agency or an international organisation.

Performance pay

Performance bonuses paid during 2005–06, as shown in the following table, relate to the 2004–05 performance appraisal cycle. Information on the outcomes of the 2005–06 performance appraisal cycle is not available as at the date of publication of this report. Performance bonuses are paid in August (non-SES) and September (SES) following the end of the performance management cycle on 30 June. Non-SES employees receiving appropriate ratings were entitled to be paid a bonus or (where applicable) receive a pay-point movement or in some cases a combination of both. Members of the SES continued to be eligible for performance pay in the form of bonuses only.

Performance assessment is on the basis of a five-point rating scale: Outstanding, Superior, Fully Effective, Effective and Unsatisfactory. Staff are initially assessed as Fully Effective, Effective or Unsatisfactory. All those who are assessed as being Fully Effective are entitled to performance rewards. Additional rewards are provided to the top 10 per cent of staff (Outstanding) and the next 20 per cent of staff (Superior) according to a comparative rating system across broadbands and work units. The same rating scale applies to both SES and non-SES employees.

Non-SES employees rated as Outstanding advance one pay-point and receive a 6 per cent bonus or, if they are at the top of a broadband, receive a 12 per cent bonus. Those rated Superior advance one pay point or, if they are at the top of a broadband, receive a 6 per cent bonus. Fully Effective ratings are banked and can then be combined with another Fully Effective rating in a following year to advance a pay-point. Employees rated Fully Effective receive a 3 per cent bonus if they are at the top of a broadband. Employees rated Effective do not receive a performance-related reward. Employees rated Unsatisfactory are subject to the underperformance provisions of the Certified Agreement.

The total cash value of performance-related bonuses and pay-point movements for the 2004–05 performance cycle was $5.4 million (compared to $4.9 million for 2003–04). The increase in costs is attributed to a greater proportion of EL1 staff receiving bonuses as they are now concentrated at the top of the broadband and may only receive bonuses.

For non-SES employees, the cost of performance bonuses and pay-point movements was around $4.1 million. Pay-point advancements were received by 621 non-SES employees (36 per cent of non-SES staff) as a result of their 2004–05 performance ratings. The number of employees advancing a pay-point was down 13.75 per cent.

SES employees rated Outstanding receive a 12 per cent bonus, those rated Superior receive a 6 per cent bonus, and those rated Fully Effective receive a 3 per cent bonus. SES bonuses for the 2004–05 cycle cost $1.3 million (up from $1.2 million in 2003–04). Bonus payments ranged from $2020 (SES Band 1 employees with a part-year 3 per cent bonus) to $24 694 (SES Band 3 employees with a full-year, 12 per cent bonus).

TABLE 24. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2004–05 PERFORMANCE CYCLE
  Number Aggregated Amount ($'000) Average Amount ($) Range of Payments($)
Non-SES
APS 2 6 13 2 096 986–2 342
APS 3 73 158 2 160 546–5 462
APS 4 21 59 2 823 112–6 118
APS 5 95 278 2 924 82–6 663
APS 6 42 139 3 306 76–5 835
EL 1 219 899 4 106 575–10 292
EL 2 96 451 4 697 713–11 905
Other 3 15 4 988 2 993–5 986
Subtotal Non-SES 555 2 012 3 388 76–11 905
Subtotal SES (including heads of mission) 195 1 296 6 649 2 020–24 694
Total 750 3 308 4 410 76–24 694

Note: low minimum payment figures are due to the payment of pro-rata bonuses to staff who worked only part of the performance management cycle.

Return to top of page