DFAT Annual Report 2005-2006 : Appendix 2 Staffing overview

Staffing overview

Note: Canberra figures include staff in transit to or from overseas posts as well as staff seconded or temporarily transferred to or from other agencies.

TABLE 15. EMPLOYEES BY CLASSIFICATION, GENDER AND LOCATION (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS)
Classification*	Female			Male			Total Staff	Total Staff
Classification*	Canberra	State Offices	Overseas	Canberra	State Offices	Overseas	30 June 2006	30 June 2005
APS Level 1	1	0	0	0	0	0	1	0
APS Level 2	19	61	0	10	16	0	106	125
APS Level 3	28	60	2	9	14	1	114	116
APS Level 4	77	17	36	38	7	27	202	198
APS Level 5	81	53	27	38	14	10	223	217
APS Level 6	79	0	27	78	7	35	226	241
Exec. Level 1	144	8	43	202	7	86	490	470
Exec. Level 2	64	3	34	110	1	87	299	259
Non SES Unattached**	64	0	0	44	0	0	108	105
SES Band 1	14	1	14	41	0	32	102	94
SES Band 2	3	0	8	16	1	22	50	53
SES Band 3	1	0	0	4	0	10	15	16
SES (Spec.) Band 1	0	0	0	1	0	0	1	2
SES (Spec.) Band 2	1	0	0	0	0	0	1	1
SES Unattached**	6	0	0	14	0	0	20	16
Director of Safeguards***	0	0	0	1	0	0	1	1
Secretary	0	0	0	1	0	0	1	1
Cadet	3	0	0	4	0	0	7	7
Graduate APS	36	0	0	30	0	0	66	57
Medical Officer Cl. 2	0	0	2	0	0	3	5	6
Medical Officer CI. 3	0	0	0	0	0	1	1	0
Medical Officer Cl. 4	0	0	0	1	0	0	1	1
Total	621	203	193	642	67	314	2040	1986

* Broadband classifications applicable to APS1–6, Exec Levels 1–2, cadets and graduates are identified at Table 23 on page 279.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

TABLE 16. ONGOING AND NON-ONGOING EMPLOYEES (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS), FULL-TIME AND PART-TIME
Ongoing employees		Non-ongoing employees		Total	Total
Full-time	Part-time	Full-time	Part-time	30 June 2006	30 June 2005
1815	100	87	38	2040	1986

TABLE 17. EMPLOYEES BY CATEGORIES OF EMPLOYMENT (AS DEFINED UNDER SECTIONS 22 AND 74 OF THE *PUBLIC SERVICE ACT 1999*)
Category	Female	Male	Total 30 June 2006	Total 30 June 2005
Ongoing employees	933	982	1915	1838
Non-ongoing employees	84	41	125	148
Overseas employees (locally engaged employees)	742	707	1449	1403
Total	1759	1730	3489	3389

TABLE 18. SENIOR EXECUTIVE SERVICE BY LEVEL AND LOCATION
Category	Canberra	State Offices	Overseas	Total 30 June 2006	Total 30 June 2005
SES Band 1	55	1	20	76	72
SES Band 2	19	1	6	26	28
SES Band 3	5	0	0	5	5
SES (Spec.) Band 1	1	0	0	1	2
SES (Spec.) Band 2	1	0	0	1	1
Director of Safeguards*	1	0	0	1	1
Head of Mission Band 1	0	0	26	26	22
Head of Mission Band 2	0	0	24	24	25
Head of Mission Band 3	0	0	10	10	11
Secretary	1	0	0	1	1
SES unattached**	20	0	0	20	16
Total	103	2	86	191	184

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 19. SENIOR EXECUTIVE SERVICE BY GENDER
Category	Female	Male	Total 30 June 2006	Total30 June 2005
SES Band 1	21	55	76	72
SES Band 2	6	20	26	28
SES Band 3	1	4	5	5
SES (Spec.) Band 1	0	1	1	2
SES (Spec.) Band 2	1	0	1	1
Director of Safeguards*	0	1	1	1
Head of Mission Band 1	8	18	26	22
Head of Mission Band 2	5	19	24	25
Head of Mission Band 3	0	10	10	11
Secretary	0	1	1	1
SES Unattached**	6	14	20	16
Total	48	143	191	184

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act 1984.

TABLE 20. SENIOR EXECUTIVE SERVICE: GAINS AND LOSSES DURING THE YEAR
	Total
Commenced in the department*	19
Separated from the department	12

* Includes promotions of non-SES staff to the SES from within the department.

TABLE 21. SENIOR EXECUTIVE SERVICE: INTER-AGENCY MOBILITY DURING THE YEAR*
	Band 1	Band 2	Band 3	Total
To the department	0	2	0	2
From the department	1	0	0	1

* Includes SES staff on temporary movement to or from other agencies.

TABLE 22. EMPLOYEES BY LOCATION AND GENDER AS AT 30 JUNE 2006
Location/ Overseas Post Region	Australia-based: female	Australia-based: male	Australia-based: total	Locally engaged: female	Locally engaged: male	Locally engaged: total
Canberra
Subtotal	621	642	1263	–	–	–
Overseas Post Regions
North Asia	21	41	62	115	79	194
South and South-East Asia	49	80	129	197	254	451
Americas	30	41	71	87	78	165
Europe	48	70	118	194	147	341
New Zealand and the South Pacific	28	33	61	75	72	147
Middle East and Africa	17	49	66	74	77	151
Subtotal	193	314	507	742	707	1449
State and Territory Offices
New South Wales	72	11	83	–	–	–
Northern Territory	5	2	7	–	–	–
Queensland	33	13	46	–	–	–
South Australia	9	6	15	–	–	–
Tasmania	3	3	6	–	–	–
Victoria	56	23	79	–	–	–
Western Australia	25	9	34	–	–	–
Subtotal	203	67	270	–	–	–
Total	1017	1023	2040	742	707	1449

TABLE 23. EMPLOYEES COVERED BY THE CERTIFIED AGREEMENT AND AUSTRALIAN WORKPLACE AGREEMENTS AS AT 30 JUNE 2006
	Certified Agreement		AWA
Classification	Salary range ($)	No.	Salary range ($)	No.	Total
APS Level 1–3Broadband 1(includes graduates and Indigenous cadets)	32 614 – 45 514	296	n.a.	0	296
APS Level 4–5Broadband 2	48 453 – 55 524	439	*	1	440
APS Level 6–Exec. Level 1Broadband 3	57 849 – 81 075	763	*	2	765
Exec. Level 2Broadband 4**	85 768 – 99 206	283	102 729 – 117 806	27	310
Medical Officers	95 828 – 120 250	7	n.a.	0	7
Sub-total non-SES		1 788		30	1 818
SES***	n.a.	0	113 775 – 186 179	175	175
Sub-totalSES		0		175	175
Total		1 788		205	1 993

n.a. not applicable

* Where there is a possibility that payments to individuals may be identified (ie: 5 or fewer employees at a classification level on AWAs) the salary range is not shown.

** Includes Broadband 4 staff acting in Head of Mission SES positions overseas.

*** The Secretary and the Director General Australian Safeguards and Non-Proliferation Office have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively.

Note: This table excludes a number of SES and non-SES departmental staff who were not covered by departmental AWAs or the Certified Agreement as at 30 June 2006. This includes 45 staff working for the Governor-General, for Members of Parliament, another agency or an international organisation.

Performance pay

Performance bonuses paid during 2005–06, as shown in the following table, relate to the 2004–05 performance appraisal cycle. Information on the outcomes of the 2005–06 performance appraisal cycle is not available as at the date of publication of this report. Performance bonuses are paid in August (non-SES) and September (SES) following the end of the performance management cycle on 30 June. Non-SES employees receiving appropriate ratings were entitled to be paid a bonus or (where applicable) receive a pay-point movement or in some cases a combination of both. Members of the SES continued to be eligible for performance pay in the form of bonuses only.

Performance assessment is on the basis of a five-point rating scale: Outstanding, Superior, Fully Effective, Effective and Unsatisfactory. Staff are initially assessed as Fully Effective, Effective or Unsatisfactory. All those who are assessed as being Fully Effective are entitled to performance rewards. Additional rewards are provided to the top 10 per cent of staff (Outstanding) and the next 20 per cent of staff (Superior) according to a comparative rating system across broadbands and work units. The same rating scale applies to both SES and non-SES employees.

Non-SES employees rated as Outstanding advance one pay-point and receive a 6 per cent bonus or, if they are at the top of a broadband, receive a 12 per cent bonus. Those rated Superior advance one pay point or, if they are at the top of a broadband, receive a 6 per cent bonus. Fully Effective ratings are banked and can then be combined with another Fully Effective rating in a following year to advance a pay-point. Employees rated Fully Effective receive a 3 per cent bonus if they are at the top of a broadband. Employees rated Effective do not receive a performance-related reward. Employees rated Unsatisfactory are subject to the underperformance provisions of the Certified Agreement.

The total cash value of performance-related bonuses and pay-point movements for the 2004–05 performance cycle was $5.4 million (compared to $4.9 million for 2003–04). The increase in costs is attributed to a greater proportion of EL1 staff receiving bonuses as they are now concentrated at the top of the broadband and may only receive bonuses.

For non-SES employees, the cost of performance bonuses and pay-point movements was around $4.1 million. Pay-point advancements were received by 621 non-SES employees (36 per cent of non-SES staff) as a result of their 2004–05 performance ratings. The number of employees advancing a pay-point was down 13.75 per cent.

SES employees rated Outstanding receive a 12 per cent bonus, those rated Superior receive a 6 per cent bonus, and those rated Fully Effective receive a 3 per cent bonus. SES bonuses for the 2004–05 cycle cost $1.3 million (up from $1.2 million in 2003–04). Bonus payments ranged from $2020 (SES Band 1 employees with a part-year 3 per cent bonus) to $24 694 (SES Band 3 employees with a full-year, 12 per cent bonus).

TABLE 24. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2004–05 PERFORMANCE CYCLE
	Number	Aggregated Amount ($'000)	Average Amount ($)	Range of Payments($)
Non-SES
APS 2	6	13	2 096	986–2 342
APS 3	73	158	2 160	546–5 462
APS 4	21	59	2 823	112–6 118
APS 5	95	278	2 924	82–6 663
APS 6	42	139	3 306	76–5 835
EL 1	219	899	4 106	575–10 292
EL 2	96	451	4 697	713–11 905
Other	3	15	4 988	2 993–5 986
Subtotal Non-SES	555	2 012	3 388	76–11 905
Subtotal SES (including heads of mission)	195	1 296	6 649	2 020–24 694
Total	750	3 308	4 410	76–24 694

Note: low minimum payment figures are due to the payment of pro-rata bonuses to staff who worked only part of the performance management cycle.

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