DFAT Annual Report 2004-2005 : Appendix 2 Staffing overview

Staffing overview

Note: All figures in tables 16–24 include staff in transit to and from post as well as staff temporarily seconded to other agencies.

TABLE 16. EMPLOYEES BY CLASSIFICATION, GENDER AND LOCATION (EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS)
Classification*	Canberra	State Offices	Overseas	Canberra	State Offices	Overseas	30 June 2005	30 June 2004
	Female			Male			Total Staff	Total Staff
APS Level 1	0	0	0	0	0	0	0	20
APS Level 2	11	77	0	10	27	0	125	108
APS Level 3	35	50	4	13	13	1	116	127
APS Level 4	74	20	35	38	5	26	198	192
APS Level 5	80	51	26	31	13	16	217	189
APS Level 6	95	0	28	74	8	36	241	272
Exec. Level 1	130	10	37	190	8	95	470	430
Exec. Level 2	55	2	27	106	0	69	259	254
Non SES Unattached**	61	0	0	44	0	0	105	116
SES Band 1	15	1	13	33	0	32	94	97
SES Band 2	5	0	5	15	1	27	53	50
SES Band 3	1	0	1	4	0	10	16	15
SES (Spec.) Band 1	0	0	0	2	0	0	2	1
SES (Spec.) Band 2	1	0	0	0	0	0	1	1
SES Unattached**	4	0	0	12	0	0	16	13
Director of Safeguards***	0	0	0	1	0	0	1	1
Secretary	0	0	0	1	0	0	1	1
Cadet	3	0	0	4	0	0	7	6
Graduate APS	33	0	0	24	0	0	57	50
Medical Officer Cl. 2	0	0	1	0	0	5	6	6
Medical Officer Cl. 4	0	0	0	1	0	0	1	1
Total	603	211	177	603	75	317	1986	1950

* Broadband classifications applicable to APS1–6, Exec Levels 1–2, cadets and graduates are identified at Table 24 on page 261.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act.

*** Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

TABLE 17. ONGOING AND NON-ONGOING EMPLOYEES
(EXCLUDING LOCALLY ENGAGED EMPLOYEES OVERSEAS), FULL-TIME AND PART-TIME
Ongoing employees		Non-ongoing employees		Total	Total
Full-time	Part-time	Full-time	Part-time	30 June 2005	30 June 2004
1740	98	109	39	1986	1950

TABLE 18. EMPLOYEES BY CATEGORIES OF EMPLOYMENT
(AS DEFINED UNDER SECTIONS 22 AND 74 OF THE PUBLIC SERVICE ACT 1999)
Category	Female	Male	Total 30 June 2005	Total 30 June 2004
Ongoing employees	892	946	1838	1817
Non-ongoing employees	99	49	148	133
Overseas employees* (locally engaged employees)	719	684	1403	1406
Total	1710	1679	3389	3356

* Includes permanent and contract employees.

TABLE 19. SENIOR EXECUTIVE SERVICE BY LEVEL AND LOCATION
Category	Canberra	State Offices	Overseas	Total 30 June 2005	Total 30 June 2004
SES Band 1	48	1	23	72	73
SES Band 2	20	1	7	28	27
SES Band 3	5	0	0	5	4
SES (Spec.) Band 1	2	0	0	2	1
SES (Spec.) Band 2	1	0	0	1	1
Director of Safeguards*	1	0	0	1	1
Head of Mission Band 1	0	0	22	22	24
Head of Mission Band 2	0	0	25	25	23
Head of Mission Band 3	0	0	11	11	11
Secretary	1	0	0	1	1
SES unattached**	16	0	0	16	13
Total	94	2	88	184	179

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act.

TABLE 20. SENIOR EXECUTIVE SERVICE BY GENDER
Category	Female	Male	Total 30 June 2005	Total 30 June 2004
SES Band 1	23	49	72	73
SES Band 2	6	22	28	27
SES Band 3	1	4	5	4
SES (Spec.) Band 1	0	2	2	1
SES (Spec.) Band 2	1	0	1	1
Director of Safeguards*	0	1	1	1
Head of Mission Band 1	6	16	22	24
Head of Mission Band 2	4	21	25	23
Head of Mission Band 3	1	10	11	11
Secretary	0	1	1	1
SES Unattached**	4	12	16	13
Total	46	138	184	179

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

** Includes staff on leave without pay, long service leave, seconded to other agencies and covered by the Members of Parliament (Staff) Act.

TABLE 21. SENIOR EXECUTIVE SERVICE: GAINS AND LOSSES DURING THE YEAR
	Total
Commenced in the department*	20
Separated from the department	15

* Includes promotions of non-SES staff to the SES from within the department.

TABLE 22. SENIOR EXECUTIVE SERVICE: INTER-AGENCY MOBILITY DURING THE YEAR*
	Band 1	Band 2	Band 3	Total
To the department	1	1	1	3
From the department	1	3	1	5

* Includes SES staff on temporary movement to or from other agencies.

TABLE 23. EMPLOYEES BY LOCATION AND GENDER AS AT 30 JUNE 2005
Location/ Overseas Post Region	Australia-based: female	Australia-based: male	Australia-based: total	Locally engaged: female	Locally engaged: male	Locally engaged: total
Canberra
Subtotal	603	603	1206	–	–	–
Overseas Post Region
North Asia	19	40	59	95	70	165
South and South-East Asia	42	79	121	192	236	428
Americas	26	44	70	98	77	175
Europe	49	70	119	189	153	342
New Zealand and the South Pacific	27	34	61	74	74	148
Middle East and Africa	14	50	64	71	74	145
Subtotal	177	317	494	719	684	1403
State and Territory Offices
New South Wales	73	18	91	–	–	–
Northern Territory	4	2	6	–	–	–
Queensland	38	14	52	–	–	–
South Australia	12	6	18	–	–	–
Tasmania	3	3	6	–	–	–
Victoria	55	24	79	–	–	–
Western Australia	26	8	34	–	–	–
Subtotal	211	75	286	–	–	–
Total	991	995	1986	719	684	1403

TABLE 24. EMPLOYEES COVERED BY THE CERTIFIED AGREEMENT AND AUSTRALIAN WORKPLACE AGREEMENTS AS AT 30 JUNE 2005
Classification	Salary range ($)	No.	Salary range ($)	No.	Total
	Certified Agreement		AWA
APS Level 1–3 Broadband 1 (includes graduates and Indigenous cadets)	32 614 – 45 514	312	n.a.	0	312
APS Level 4–5 Broadband 2	48 453 – 55 524	431	*	2	433
APS Level 6–Exec. Level 1 Broadband 3	57 849 – 81 075	758	70 510 – 92 182	6	764
Exec. Level 2 Broadband 4**	85 768 – 99 206	254	86 000 – 113 775	32	286
Medical Officers	95 828 – 120 250	6	*	1	7
Sub-total non-SES		1 761		41	1 802
SES***	n.a.	0	113 775 – 205 786	182	182
Sub-total SES		0		182	182
Total		1 761		223	1 984^#

n.a. not applicable

* Where there is a possibility that payments to individuals may be identified (ie: 5 or fewer employees at a classification level on AWAs) the salary range is not shown.

** Includes Broadband 4 staff acting in Head of Mission SES positions overseas.

*** The DIrector General of Australian Safeguards and Non-Proliferation Office has not been included in this table as his remuneration is set by the Remuneration Tribunal.

# The Secretary has not been included in this table as his remuneration is set by Prime Ministerial Determinations and does not come under any of the above categories.

Performance pay

Performance bonuses paid during 2004–05, as shown in the following table, relate to the 2003–04 performance appraisal cycle. Non-SES employees were entitled to be paid a bonus or (where applicable) receive a pay point movement or in some cases a combination of both. Members of the SES continued to be eligible for performance pay in the form of bonuses only.

Performance assessment is on the basis of a five-point rating scale: Outstanding, Superior, Fully Effective, Effective and Unsatisfactory. Staff are initially assessed as Fully Effective, Effective or Unsatisfactory. All those who are assessed as being Fully Effective are entitled to performance rewards. Additional rewards are provided to the top 10 per cent of staff (Outstanding) and the next 20 per cent of staff (Superior) according to a comparative rating system across broadbands and work units. The same rating scale applies to both SES and non-SES employees.

Non-SES employees rated as Outstanding advance one pay point and receive a 6 per cent bonus or, if they are at the top of a broadband, receive a 12 per cent bonus. Those rated Superior advance one pay point or, if they are at the top of a broadband, receive a 6 per cent bonus. Fully Effective ratings are banked and can then be combined with another Fully Effective rating in a following year to advance a pay point. Employees rated Fully Effective receive a 3 per cent bonus if they are at the top of a broadband. Employees rated Effective do not receive a performance-related reward. Employees rated Unsatisfactory are subject to the underperformance provisions of the Certified Agreement.

The cash value of performance-related bonuses and pay point movements for the 2003–04 performance cycle was $4.9 million (compared to $4.0 million for 2002–03). The increase in costs is attributed to changes introduced in the Certified Agreement 2003–06 which introduced new top pay points in the EL 1 and EL 2 classifications. The number of employees advancing a pay point was up 8.3 per cent in 2003–04.

SES employees rated Outstanding receive a 12 per cent bonus, those rated Superior receive a 6 per cent bonus, and those rated Fully Effective receive a 3 per cent bonus. SES bonuses for the 2003–04 cycle cost $1.2 million (the same as in 2002–03). Bonus payments ranged from $1295 (SES Band 1 employees with a part-year 3 per cent bonus) to $23 745 (SES Band 3 employees with a full year 12 per cent bonus). For non-SES employees, the cost of performance bonuses and pay point movements was around $3.7 million. Pay point advancements were received by 718 non-SES employees (46.4 per cent) as a result of their 2003–04 performance ratings.

TABLE 25. PERFORMANCE BONUS PAYMENTS BY LEVEL: 2003–04 PERFORMANCE CYCLE
	Number	Aggregated Amount ($'000)	Average Amount ($)	Range of Payments($)
Non-SES
APS 2	5	13	2 610	2 136–4 271
APS 3	84	163	1 937	239–5 252
APS 4	38	98	2 585	661–5 882
APS 5	61	170	2 794	876–6 407
APS 6	34	103	3 042	801–3 741
EL 1	143	567	3 963	531–9 896
EL 2	68	301	4 427	1 072–11 447
Other	2	14	7 085	2 658–11 511
Subtotal Non-SES	435	1 429	3 285	239–11 511
Subtotal SES (including heads of mission)	188	1 208	6 424	1 295–23 745
Total	623	2 637	4 234	239–23 745

Staff training and development

TABLE 26. TRAINING DAYS
	Number of training days 2004–05
Location
Overseas posts: Australia-based staff	3 150
Overseas posts: locally engaged staff	7 574
State offices	226
Divisions	9 050
Language training	7 621
Graduate training	1 835
Total number of training days	29 456
Average days of training per employee	8.7

TABLE 27. TRAINING COSTS
	Amount ($) 2004–05
Location
Overseas posts: Australia-based staff	488 727
Overseas posts: locally engaged staff	907 985
State offices	21 344
Divisions	271 262
Training, Development and Performance Management Section *	884 894
Language training **	2 185 818
Information Technology training	578 802
Total expenditure	5 338 832
Training expenditure as a percentage of total salary costs	2.6

* Includes training in management / leadership, finance, and professional skills training, but does not include consular, passports, trade policy and other specialist training provided by divisions.

** Includes language training both in Australia and in-country where paid for by the department's Language Studies Unit, but does not include language training paid for by posts.

Return to top of page

Next page: Occupational health and safety
Previous page: Ministerial responsibilities

Australian Government
Department of Foreign Affairs and Trade
Home | Copyright | Disclaimer | Privacy