Annual Report 2003-2004
 

Annual Report home |

Table of Contents |

Userguide |

Download versions

1. Overviews2. Performance3. Corporate4. Financials5. Appendixes6. Glossaries and Compliance Index

Your location: Appendixes > 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13

Appendix 2

Staffing overview

Note: All figures in tables 16–24 include staff in transit to and from post as well as staff temporarily seconded to other agencies.

Table 16. Employees by classification, gender and location (excluding locally engaged employees overseas)
Classification* Female   Male Total Staff Total Staff
Canberra State Offices Overseas Canberra State Offices Overseas 30 June 2004 30 June 2003
APS Level 1 0 14 0 0 6 0 20 7
APS Level 2 28 50 1 13 14 2 108 94
APS Level 3 42 54 3 12 13 3 127 129
APS Level 4 64 22 31 49 4 22 192 206
APS Level 5 65 36 27 38 12 11 189 172
APS Level 6 78 2 53 86 10 43 272 289
Exec. Level 1 110 6 35 199 6 74 430 417
Exec. Level 2 45 2 29 94 3 81 254 245
Non SES Unattached† 65 0 0 51 0 0 116 123
SES Band 1 15 0 11 36 0 35 97 92
SES Band 2 5 0 5 17 0 23 50 52
SES Band 3 1 0 1 3 0 10 15 15
SES (Spec.) Band 1 0 0 0 1 0 0 1 1
SES (Spec.) Band 2 1 0 0 0 0 0 1 1
SES Unattached† 3 0 0 10 0 0 13 13
Director of Safeguards†† 0 0 0 1 0 0 1 1
Secretary 0 0 0 1 0 0 1 1
Cadet 2 0 0 4 0 0 6 6
Graduate APS 31 0 0 19 0 0 50 52
Medical Officer Cl. 2 0 0 1 0 0 5 6 6
Medical Officer Cl. 4 0 0 0 1 0 0 1 1
Total 555 186 197 635 68 309 1950 1923

* Broadband classifications applicable to APS1-6, Exec Levels 1-2, cadets and graduates are identified at Table 24 on page 347.

†  Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act.

†† Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director-General of the Australian Safeguards and Non-Proliferation Office.

Table 17. Ongoing and non-ongoing employees (excluding locally engaged employees overseas), full-time and part-time
Ongoing employees Non-ongoing employees Total Total
Full-time Part-time Full-time Part-time 30 June 2004 30 June 2003
1 720 97 107 26 1 950 1 923

Table 18. Employees by categories of employment (as defined under sections 22 and 74 of the Public Service Act 1999)
Category Female Male Total 30 June 2004 Total 30 June 2003
Ongoing employees 851 966 1 817 1 828
Non-ongoing employees 87 46 133 95
Overseas employees* (locally engaged employees) 723 683 1406 1 413
Total 1 661 1 695 3 356 3 336

* Includes permanent and contract employees.

Table 19. Senior Executive Service by level and location
Category Canberra State Offices Overseas Total 30 June 2004 Total 30 June 2003
SES Band 1 51 0 22 73 68
SES Band 2 22 0 5 27 26
SES Band 3 4 0 0 4 5
SES (Spec.) Band 1 1 0 0 1 1
SES (Spec.) Band 2 1 0 0 1 1
Director of Safeguards* 1 0 0 1 1
Head of Mission Band 1 0 0 24 24 24
Head of Mission Band 2 0 0 23 23 26
Head of Mission Band 3 0 0 11 11 10
Secretary 1 0 0 1 1
SES Unattached† 13 0 0 13 13
Total 94 0 85 179 176

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director-General of the Australian Safeguards and Non-Proliferation Office.

†  Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act.

Table 20. Senior Executive Service by gender
Category Female Male Total 30 June 2004 Total 30 June 2003
SES Band 1 22 51 73 68
SES Band 2 6 21 27 26
SES Band 3 1 3 4 5
SES (Spec.) Band 1 0 1 1 1
SES (Spec.) Band 2 1 0 1 1
Director of Safeguards* 0 1 1 1
Head of Mission Band 1 4 20 24 24
Head of Mission Band 2 4 19 23 26
Head of Mission Band 3 1 10 11 10
Secretary 0 1 1 1
SES Unattached† 3 10 13 13
Total 42 137 179 176

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director-General of the Australian Safeguards and Non-Proliferation Office.

†  Includes staff on leave without pay, long service leave, seconded to other agencies and covered by the Members of Parliament (Staff) Act.

Table 21. Senior Executive Service: gains and losses during the year
  Total
Commenced in the department* 14
Separated from the department 11

* Includes promotions of non-SES staff to the SES from within the department.

Table 22. Senior Executive Service: inter–agency mobility during the year*
  Band 1 Band 2 Band 3 Total
To the department 3 0 0 3
From the department 2 1 2 5

* Includes SES staff on temporary movement to or from other agencies.

Table 23. Employees by location and gender as at 30 June 2004
Location/Overseas Post Region Australia-based:female Australia-based: male Australia-based: total Locally engaged:female Locally engaged:male Locally engaged:total
Canberra
Subtotal 555 635 1 190
Overseas Post Region
North Asia 26 35 61 107 73 180
South and South-East Asia 48 80 128 197 244 441
Americas 30 42 72 92 75 167
Europe 47 75 122 191 148 339
New Zealand and the South Pacific 26 35 61 72 73 145
Middle East and Africa 20 42 62 64 70 134
Subtotal 197 309 506 723 683 1 406
State and Territory Offices
New South Wales 61 16 77
Northern Territory 2 2 4
Queensland 39 11 50
South Australia 12 5 17
Tasmania 4 2 6
Victoria 49 23 72
Western Australia 19 9 28
Subtotal 186 68 254
Total 938 1 012 1 950 723 683 1 406

Table 24. Employees covered by the Certified Agreement and AUSTRALIAN WORKPLACE AGREEMENTS as at 30 June 2004
  Certified Agreement AWA    
Classification Salary range ($) No. Salary range ($) No. Total
APS Level 1–3 Broadband 1 (includes graduates and cadets) 30 154 – 42 080 317 n.a. 0 317
APS Level 4–5 Broadband 2 44 797 – 51 335 399 * 1 400
APS Level 6–Exec. Level 1 Broadband 3 53 485 – 74 959 756 * 5 761
Exec. Level 2 Broadband 4† 79 297 – 91 721 282 * 4 286
Medical Officers 88 598 – 111 178 6 * 1 7
Subtotal non-SES   1 760   11 1 771
SES n.a. 0 105 191 – 190 260 178 178
Subtotal SES       178 178
Total   1 760   189 1 949††

n.a. not applicable

* Where there is a possibility that payments to individuals may be identified (ie: 5 or fewer employees at a classification level on AWAs) the salary range is not shown.

†  Includes Broadband 4 staff acting in Head of Mission SES positions overseas.

†† The Secretary has not been included in this table as the relevant salary is set by Prime Ministerial Determinations and does not come under any of the above categories.

Performance pay

Performance bonuses paid during 2003–04, as shown in the following table, relate to the 2002–03 performance appraisal cycle under the department's Certified Agreement 2003–2006. Non-SES employees were entitled to be paid a bonus or (where applicable) receive a pay point movement, or in some cases a combination of both. Members of the SES continued to be eligible for performance pay in the form of bonuses only.

Performance appraisal is made on the basis of a five-point rating scale: Outstanding, Superior, Fully Effective, Effective and Unsatisfactory. Staff are initially assessed as Fully Effective, Effective or Unsatisfactory. All those who are assessed as being Fully Effective are entitled to performance rewards. Additional rewards are provided to the top 10 per cent of staff (Outstanding) and the next 20 per cent of staff (Superior) according to a comparative rating system across broadbands and work units.

Table 25. Performance bonus payments by level: 2002–03 Performance cycle
  Number Aggregated Amount ($'000) Average Amount ($) Range of Payments ($)
Non-SES
APS 2 6 10 1 700 684–2 183
APS 3 95 172 1 814 532–4 840
APS 4 35 65 1 844 896–2 714
APS 5 39 89 2 293 968–3 080
APS 6 50 129 2 581 841–3 597
EL 1 71 261 3 674 1 262–4 373
EL 2 39 159 4 088 1 181–5 082
Other 1 8 7 613 7 613–7 613
Subtotal Non-SES 336 893 2 658 532–7 613
Subtotal SES (including heads of mission) 186 1 173 6 304 813–22 831
Total 522 2 066 3 958 532–22 831

Non-SES employees rated as Outstanding advanced one pay point and received a six per cent bonus or, if they were at the top of a broadband, received a 12 per cent bonus. Those rated Superior advanced one pay point or, if they were at the top of a broadband, received a six per cent bonus. Fully Effective ratings are banked and can then be combined with another Fully Effective rating in a following year to advance a pay point movement. Employees received a three per cent bonus if they were at the top of a broadband. Employees rated Effective did not receive a performance-related reward. Employees rated Unsatisfactory were subject to the underperformance provisions of the Certified Agreement.

The cash value of performance-related bonuses and pay-point movements for the 2002–03 performance cycle was $4 million (compared to $4.6 million for 2001–02). The reduction in costs is attributed to changes introduced in the June 2002 variation to the Certified Agreement 2000–2003 that removed bonus payments for employees banking performance ratings and the Certified Agreement 2003–2006 that introduced new top pay points in the EL 1 and EL 2 ranges.

SES bonuses for the 2002–03 cycle cost $1.2 million (compared with $1.1 million in 2001–02). Bonuses ranged from three per cent to 12 per cent of annual salary. Bonus payments ranged from $813 (SES Band 1 employees with a part-year three per cent bonus) to $22 831 (SES Band 3 employees with a full year 12 per cent bonus). For non-SES employees, the cost of performance bonuses and pay point movements was around $2.8 million. 663 (or 43 per cent of) non-SES employees advanced a pay point as a result of their 2002–03 performance rating.

Staff training and development

Table 26. Training days
Number of training days 2003–04
Location
Overseas posts: Australia-based staff 3 673
Overseas posts: Locally engaged staff 8 282
State offices 231
Divisions 7 031
Language training 8 703
Graduate training 1 907
Total number of training days 29 827
Average days of training per employee 8.9

Table 27. Training costs
Amount ($) 2003–04
Location
Overseas posts: Australia-based staff 614 581
Overseas posts: Locally engaged staff 1 112 982
State offices 31 550
Divisions 455 241
Training, Development & Performance Management Section* 779 721
Language Training† 2 435 713
Information Technology Training 183 000
Total expenditure 5 612 788
Percentage of expenditure on training of total salary costs 3.0

* Includes training in management/leadership, finance, and professional skills training, but does not include specialist training provided by divisions such as consular, trade policy and human rights.

†  Includes language training both in Australia and in-country where paid for by the department's Training, Development and Performance Management Section, but does not include language training paid for by posts.

Return to top of page

Next page: Occupational health and safety
Previous page: Ministerial responsibilities

Department of Foreign Affairs and Trade Annual Report 2003–2004
Home | Table of Contents | Userguide | Download versions
Overviews | Performance | Corporate | Financials | Appendixes | Glossaries and Compliance Index



Australian Government
Department of Foreign Affairs and Trade
Home | Copyright | Disclaimer | Privacy

 

Valid XHTML 1.0 Valid CSS