DFAT Annual Report 2002-2003 : Appendix 2 Staffing overview

Staffing overview

Note: All figures in tables 16–24 include staff in transit to and from post as well as staff temporarily seconded to other agencies.

Table 16. Employees by classification, gender and location (excluding locally engaged employees overseas)
Classification*	Female			Male			Total Staff	Total Staff
	Canberra	State Offices	Overseas	Canberra	State Offices	Overseas	30 June 2003	30 June 2002
APS Level 1	0	6	0	0	1	0	7	16
APS Level 2	23	50	1	12	7	1	94	124
APS Level 3	39	51	4	19	13	3	129	139
APS Level 4	65	30	33	46	11	21	206	276
APS Level 5	61	25	33	33	8	12	172	120
APS Level 6	76	2	58	101	9	43	289	355
Exec. Level 1	92	4	34	196	8	83	417	455
Exec. Level 2	42	0	29	101	2	71	245	252
Non-SES Unattached***	72	0	0	51	0	0	123	***
SES Band 1	13	1	11	32	1	34	92	99
SES Band 2	4	0	6	18	0	24	52	56
SES Band 3	0	0	2	5	0	8	15	12
SES (Spec.) Band 1	0	0	0	1	0	0	1	1
SES (Spec.) Band 2	1	0	0	0	0	0	1	2
SES Unattached***	3	0	0	10	0	0	13	***
Director of Safeguards**	0	0	0	1	0	0	1	**
Secretary	0	0	0	1	0	0	1	1
Cadet	2	0	0	4	0	0	6	3
Graduate APS	30	0	0	22	0	0	52	41
Medical Officer Cl. 2	0	0	2	0	0	4	6	6
Medical Officer Cl. 4	0	0	0	1	0	0	1	1
Total	523	169	213	654	60	304	1 923	1 959
* Broadband classifications applicable to APS1–6, Exec Levels 1–2, cadets and graduates are identified at Table 24 on page 299. Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director-General of the Australian Safeguards and Non-Proliferation Office. Counted as a specialist SES in the previous year’s data. * Includes staff on leave without pay, long service leave, seconded to other agencies and staff covered by the Members of Parliament (Staff) Act. Not reported separately in previous years.

Table 17. Ongoing and non-ongoing employees (excluding locally engaged employees overseas), full-time and part-time
Ongoing employees		Non-ongoing employees		Total	Total
Full-time	Part-time	Full-time	Part-time	30 June 2003	30 June 2002
1 747	81	80	15	1 923	1 959

Table 18. Employees by categories of employment (as defined under sections 22 and 74 of the Public Service Act 1999)
Category	Female	Male	Total 30 June 2003	Total 30 June 2002
Ongoing employees	840	988	1 828	1 826
Non-ongoing employees	65	30	95	133
Overseas employees* (locally engaged employees)	717	696	1 413	1 472
Total	1 622	1 714	3 336	3 431
* Includes permanent and contract employees.

Table 19. Senior Executive Service by level and location
Category	Canberra	State Offices	Overseas	Total 30 June 2003	Total 30 June 2002
SES Band 1	45	2	21	68	72
SES Band 2	22	0	4	26	31
SES Band 3	5	0	0	5	4
SES (Spec.) Band 1	1	0	0	1	1
SES (Spec.) Band 2	1	0	0	1	1
Director of Safeguards*	1	0	0	1	1
Head of Mission Band 1	0	0	24	24	27
Head of Mission Band 2	0	0	26	26	25
Head of Mission Band 3	0	0	10	10	8
Secretary	1	0	0	1	1
SES unattached**	13	0	0	13	**
Total	89	2	85	176	171
* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office. ** Includes staff on leave without pay, long service leave, seconded to other agencies & staff covered by the Members of Parliament (Staff) Act. Not reported separately in previous years.

Table 20. Senior Executive Service by gender
Category	Female	Male	Total 30 June 2003	Total 30 June 2002
SES Band 1	22	46	68	72
SES Band 2	6	20	26	31
SES Band 3	0	5	5	4
SES (Spec.) Band 1	0	1	1	1
SES (Spec.) Band 2	1	0	1	1
Director of Safeguards*	0	1	1	1
Head of Mission Band 1	3	21	24	27
Head of Mission Band 2	4	22	26	25
Head of Mission Band 3	2	8	10	8
Secretary	0	1	1	1
SES unattached**	3	10	13	**
Total	41	135	176	171
* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office. ** Includes staff on leave without pay, long service leave, seconded to other agencies & staff covered by the Members of Parliament (Staff) Act. Not reported separately in previous years.

Table 21. Senior Executive Service: gains and losses during the year
	Total
Commenced in the department*	19
Separated from the department	14
* Includes promotions of non-SES staff to the SES from within the department.

Table 22. Senior Executive Service: inter-agency mobility during the year*
	Band 1	Band 2	Band 3	Total
To the department	1	0	1	2
From the department	2	1	2	5
* Includes SES staff on temporary movement to or from other agencies.

Table 23. Employees by location and gender as at 30 June 2003
Location/Overseas Post Region	Australia based: female	Australia based: male	Australia based: total	Locally engaged: female	Locally engaged: male	Locally engaged: total
Canberra	523	654	1177	–	–	–
Overseas post region
North Asia	32	32	64	108	71	179
South and South-East Asia	54	82	136	189	244	433
Americas	33	40	73	92	75	167
Europe	49	80	129	201	167	368
New Zealand and the South Pacific	24	30	54	63	71	134
Middle East and Africa	21	40	61	64	68	132
Subtotal	213	304	517	717	696	1 413
State and territory offices
New South Wales	61	13	74	–	–	–
Northern Territory	2	3	5	–	–	–
Queensland	31	9	40	–	–	–
South Australia	10	5	15	–	–	–
Tasmania	3	3	6	–	–	–
Victoria	44	17	61	–	–	–
Western Australia	18	10	28	–	–	–
Subtotal	169	60	229	–	–	–
Total	905	1018	1 923	717	696	1 413

Table 24. Employees covered by the Certified Agreement and Australian Workplace Agreements (AWAs) as at 30 June 2003
	Certified Agreement		AWA
Classification	Salary range ($)	No.	Salary range ($)	No.	Total
APS Level 1–3 Broadband 1 (includes graduates and cadets)	28 994–40 336	287	16 405–32 811	6	293
APS Level 4–5 Broadband 2	42 978–49 264	389	*	3	392
APS Level 6–Exec. Level 1 Broadband 3	51 428–70 076	775	64 601–84 693	7	782
Exec. Level 2 Broadband 4	72 269–84 693	245	88 523–97 397	**28	273
Medical Officers	95 190–106 902	6	*	1	7
Sub-total non-SES		1 702		45	1 747
SES	n/a	n/a	105 191–190 260	175	175
Sub-total SES				175	175
Total		1 702		220	1 922 #
n/a: Not applicable * Where there is a possibility that payments to individuals may be identified ( ie: 5 or fewer employees at a classification level on AWAs) the salary range is not shown. ** Includes Broadband 4 staff acting in Head of Mission (HOM) SES positions overseas. # The Secretary has not been included in this table as the relevant salary is set by Prime Ministerial Determinations and does not come under any of the above categories. Note: Details of non-salary benefits are provided in Section 3—Corporate Management and Accountability.

Table 25. Ratings distribution by level, location and gender*
	Unsatisfactory	Effective	Fully Effective	Superior (20%)	Outstanding (10%)
Female	0.6%	11.5%	55.4%	21.8%	10.8%
Male	0.9%	9.9%	61.3%	18.7%	9.3%
Australia	1.0%	11.6%	56.7%	20.6%	10.0%
Overseas	0.0%	7.9%	63.5%	18.8%	9.9%
BB1 (APS level 1–3)	2.9%	20.2%	47.1 %	20.2%	9.6%
BB2 (APS level 4–5)	1.4%	12.9%	55.9%	19.8%	10.0%
BB3 (APS level 6–EL1)	0.0%	7.9%	62.1%	20.0%	9.9%
BB4 (Exec level 2)	0.0%	7.0%	61.7%	21.0%	10.3%
SES	0.0%	9.2%	60.1%	20.8%	9.8%
* Totals may not equal 100 per cent due to rounding. Staff who have worked less than 3 months of the cycle, non-ongoing staff who have worked less than 12 months in the department plus three months of the current performance cycle and some seconded staff are not eligible to participate in the performance management system.

Table 26. Performance bonus payments by level: 2001–02 performance cycle
	Number	Aggregated Amount ($’000)	Average Amount ($)	Range of Payments ($)
BB1	111	173	1 558	290–4 840
BB2 (APS level 4–5)	192	188	980	430–5 911
BB3 (APS level 6–EL1)	459	947	2 063	514–8 409
BB4 (Exec level 2)	205	614	2 996	723–10 163
SES (including heads of mission)	152	1 050	6 908	2 809–21 095
Total	1 119	2 972

Table 27. Training days
Location	Number of training days 2002–03
Overseas posts: Australia-based	3 653
Overseas posts: Locally engaged	8 029
State offices	300
Divisions	6 388
Language training	10 589
Graduate training	1 630
Total number of training days	30 589
Average days of training per employee	9.1

Table 28. Training costs
Location	Amount ($) 2002–03
Overseas posts: Australia-based	427 898
Overseas posts: Locally engaged	1 019 550
State offices	38 977
Divisions	257 107
Training and Development Section *	919 575
Language Training **	2 599 568
Information Technology Training	160 000
Total expenditure	5 422 675
Percentage of expenditure on training of total salary costs	2.9
* Includes training in management / leadership, finance, and professional skills training, but does not include specialist training provided by divisions such as consular, trade policy and human rights courses. ** Includes language training both in Australia and in-country where paid for by the department’s Training and Development Section, but does not include language training paid for by posts.

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