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Advancing the interests of Australia and Australians internationally

Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally

Department of Foreign Affairs and Trade :: 2001-2002 Annual Report
Contents Guide Overviews Performance Corporate
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Appendix 3
Staffing overview

Note: All figures in tables 17-25 include staff in transit to and from post as well as staff temporarily seconded to other agencies.

Table 17. Employees by classification, gender and location (excluding locally engaged employees overseas)

  Female Male Total Staff 30 June 2002 Total Staff 30 June 2001
Classification[*]

Canberra State Offices Overseas Canberra State Offices Overseas
APS Level 1 2 12 0 1 1 0 16 17
APS Level 2 28 65 0 18 13 0 124 155
APS Level 3 52 44 6 18 9 10 139 168
APS Level 4 85 37 50 53 15 36 276 365
APS Level 5 44 21 19 23 6 7 120 30
APS Level 6 125 3 47 120 9 51 355 345
Exec. Level 1 112 4 33 205 9 92 455 435
Exec. Level 2 45 1 27 113 1 65 252 250
SES Band 1 13 1 10 37 2 36 99 96
SES Band 2 4 0 5 23 0 24 56 48
SES Band 3 1 0 1 3 0 7 12 14
SES (Spec.) Band 1 0 0 0 1 0 0 1 1
SES (Spec.) Band 2 1 0 0 1 0 0 2 1
Secretary 0 0 0 1 0 0 1 1
Cadet 1 0 0 2 0 0 3 2
Graduate APS 24 0 0 17 0 0 41 25
Medical Officer Cl. 2 0 0 2 0 0 4 6 6
Medical Officer Cl. 4 0 0 0 1 0 0 1 1
Total 537 188 200 637 65 332 1 959 1 960

* Broadband classifications applicable to APS1-6, Exec Levels 1-2, cadets and graduates are identified at Table 25 on page 297.

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Table 18. Ongoing and non-ongoing employees (excluding locally engaged employees overseas), full-time and part-time

Ongoing employees

Non-ongoing employees

Total 30
June 2002

Total 30
June 2001

Full-time Part-time Full-time Part-time
1 753 73 114 19 1 959 1 960

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Table 19. Employees by categories of employment (as defined under sections 22 and 74 of the Public Service Act 1999)

Category Female Male Total 30
June 2002
Total 30
June 2001
Ongoing employees 826 1 000 1 826 1 853
Non-ongoing employees 99 34 133 107
Overseas employees (locally engaged employees) 733 739 1 472 1 519
Total 1 658 1 773 3 431 3 479

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Table 20. Senior Executive Service by level and location

Category Canberra State Offices Overseas Total 30
June 2002
Total 30
June 2001
SES Band 1 50 3 19 72 67
SES Band 2 27 0 4 31 26
SES Band 3 4 0 0 4 6
SES (Spec.) Band 1 1 0 0 1 1
SES (Spec.) Band 2 1 0 0 1 1
Director of Safeguards[*] 1 0 0 1 1
Head of Mission Band 1 0 0 27 27 29
Head of Mission Band 2 0 0 25 25 21
Head of Mission Band 3 0 0 8 8 8
Secretary 1 0 0 1 1
Total 85 3 83 171 161

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

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Table 21. Senior Executive Service by gender

Category Female Male Total 30
June 2002
Total 30
June 2001
SES Band 1 20 52 72 67
SES Band 2 6 25 31 26
SES Band 3 1 3 4 6
SES (Spec.) Band 1 0 1 1 1
SES (Spec.) Band 2 1 0 1 1
Director of Safeguards[*] 0 1 1 1
Head of Mission Band 1 4 23 27 29
Head of Mission Band 2 3 22 25 21
Head of Mission Band 3 1 7 8 8
Secretary 0 1 1 1
Total 36 135 171 161

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

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Table 22. Senior Executive Service: gains and losses during the year

  Total
Commenced in the department[*] 23
Separated from the department 13

* Includes promotions of non-SES staff to the SES from within the department.

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Table 23. Senior Executive Service: inter-agency mobility during the year[*]

  Band 1 Band 2 Band 3 Total
To the department 2 0 0 2
From the department 4 5 0 9

* Includes SES staff on temporary movement to or from other agencies.

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Table 24. Employees by location and gender as at 30 June 2002

Location/Overseas Post Region Australia-
based: female
Australia-
based: male
Australia-
based: total
Locally engaged: female Locally engaged: male Locally engaged: total
Canberra 537 637 1 174 n.a. n.a. n.a.
Overseas Post Region
North Asia 30 31 61 103 78 181
South and South-East Asia 53 94 147 192 273 465
Americas 33 43 76 115 90 205
Europe 49 88 137 196 145 341
New Zealand and the South Pacific 18 38 56 57 73 130
Middle East and Africa 17 38 55 70 80 150
Subtotal 200 332 532 733 739 1 472
State and Territory Offices
New South Wales 65 17 82 n.a n.a n.a
Northern Territory 4 2 6 n.a n.a n.a
Queensland 34 9 43 n.a n.a n.a
South Australia 13 4 17 n.a n.a n.a
Tasmania 3 4 7 n.a n.a n.a
Victoria 48 21 69 n.a n.a n.a
Western Australia 21 8 29 n.a n.a n.a
Subtotal 188 65 253 n.a n.a n.a
Total 925 1 034 1 959 733 739 1 472

n.a.: not applicable.

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Table 25. Employees covered by the Certified Agreement and AWAs as at 30 June 2002

  Certified Agreement AWA  
Classification Salary range ($) No. Salary range ($) No. Total
APS Level 1-3 Broadband 1 (includes graduates and cadets) 27 745-38 599 313 31 398-38 599 10 323
APS Level 4-5 Broadband 2 41 127-47 143 394 [*] 2 396
APS Level 6-Exec. Level 1Broadband 3 49 213-67 058 803 61 399-81 046 7 810
Exec. Level 2 Broadband 4 69 157-81 046 218 69 157-89 612 [**]34 252
Medical Officers 81 522-102 299 6 [*] 1 7
Sub-total non-SES   1 734   54 1 788
SES n.a. n.a. 89 612-168 223 170 170
Sub-total SES       170 170
Total   1 734   224 1 958[#]

n.a.: not applicable

* Where there is a possibility that payments to individuals may be identified (ie: 5 or fewer employees at a classification level on AWAs) the salary range is not shown.

** Includes Broadband 4 staff acting in SES positions.

# The Secretary has not been included in this table as the relevant salary is set by Prime Ministerial Determinations and does not come under any of the above categories.

Note: Details of non-salary benefits are provided on page 210.

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Performance pay

2000-01 Performance Cycle
Ratings finalised and bonuses paid during 2001-02, as shown in the following tables, relate to the 2000-01 cycle-the first year under the Certified Agreement 2000-2003. Ratings are expressed in terms of four non-SES broadbands and four ratings. The cost in 2001-02 of non-SES bonus payments was $2.4 million and for SES bonuses was approximately $1.2 million.

The Certified Agreement introduced a four-tier rating scale: Superior, Highly Effective, Effective and Unsatisfactory. Under the terms of the Certified Agreement, non-SES employees rated Superior advanced one pay point or, if they were at the top of a broadband, received a 10 per cent bonus. Those rated Highly Effective advanced a pay point if they were rated Fully Effective in the previous cycle, otherwise a four per cent bonus was paid. Employees rated Effective received a two per cent bonus.

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Table 26. Ratings distribution by level: 2000-01 Performance cycle

  Unsatisfactory Effective Highly Effective Superior Total
BB1 (APS level 1-3) 2 71 110 72 255
% 0.8 27.8 43.1 28.2 99.9[*]
BB2 (APS level 4-5) 1 98 181 114 394
% 0.3 24.9 45.9 28.9 100.0
BB3 (APS level 6-EL1) 1 171 363 237 772
% 0.1 22.2 47.0 30.7 100.0
BB4 (EL2) 3 43 98 71 215
% 1.4 20.0 45.6 33.0 100.0
Total non-SES [Note 1] 7 383 752 494 1 636
% 0.4 23.4 46.0 30.2 100.0
SES (including heads of mission) [Note 2] 0 41 78 50 169
% 0 24.3 46.2 29.6 100.1[*]

* Totals may not equal 100% due to rounding.

1 Staff who have worked less than 3 months of the cycle, non-ongoing staff who have worked less than 12 months in the department and some seconded staff are not eligible to participate in the performance management system.

2 Staff at the BB4 level in SES positions, including head of mission appointments, were rated at the SES level.

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Table 27. Performance bonus payments by level: 2000-01 Performance cycle

  Number Aggregated Amount ($'000) Average Amount ($) Range of Payments ($)
BB1 (APS level 1-3) 142 187 1 315 555-3 860
BB2 (APS level 4-5) 178 217 1 222 823-4 714
BB3 (APS level 6-EL1) 501 1 241 2 477 889-6 706
BB4 (Exec level 2) 188 712 3 785 1 383-8 105
SES (including heads of mission) 169 1 245 7 364 1 792-16 822
Total 1 178 3 601[*]    

* Total reflects rounding.

2001-02 Performance Cycle
The 2001-02 performance appraisal cycle was the fifth cycle, and the fourth full-year cycle for staff other than the SES, in which employees were eligible to receive performance pay through the Certified Agreement. Members of the SES continued to be eligible for performance pay in the form of bonuses only; non-SES employees were entitled to be paid a bonus or (where applicable) receive a pay point movement, or in some cases a combination of both.

In June 2002 staff agreed on variations to the Certified Agreement that modified aspects of the performance management system. The variations to the Certified Agreement introduced a five-tier rating scale: Outstanding, Superior, Fully Effective, Effective and Unsatisfactory. Set ratios within broadbands attaching to these ratings were: 10 per cent Outstanding and 20 per cent Superior, with no ratios attaching to Fully Effective, Effective or Unsatisfactory.

Under the revised system in 2001-02, non-SES employees rated Outstanding advance one pay point and receive a six per cent bonus or, if they are at the top of a broadband, receive a 12 per cent bonus. Those rated Superior advance one pay point or, if they are at the top of a broadband, receive a six per cent bonus. Those rated Fully Effective receive a half pay point movement which can be banked towards a pay point movement in 2002-03; or contribute to a pay point movement if an employee has a previously banked rating; or receive a three per cent bonus if they are at the top of a broadband. Under special transition arrangements for this cycle, those rated Fully Effective advance a pay point if they have a banked rating of Highly Effective or Effective from 2000-01. Those without a banked rating receive a one per cent bonus. Employees rated Effective do not receive a performance related bonus payment or pay point movement.

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Staff training and development

Table 28. Training days

Location Number of training
days 2001-02
Overseas posts: Australia-based 4 278
Overseas posts: Locally engaged 8 027
State offices 344
Divisions 7 157
Language training 10 595
Graduate training 1 444
Total number of training days 31 845
Average days of training per employee 9.6

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Table 29. Training costs

Location Amount ($) 2001-02
Overseas posts: Australia-based 721 612
Overseas posts: Locally engaged 1 643 816
State offices 35 433
Divisions 208 663
Training and Development Section [*] 961 398
Language Training [**] 2 647 206
IT Training 584 739
Total expenditure 6 802 867
Expenditure on training as percentage of total salary costs 3.69

* Includes training in management/leadership, finance, and professional skills training, but does not include specialist training provided by divisions such as consular, trade policy and human rights.

** Includes language training both in Australia and in-country where paid for by the department's Training and Development Section, but does not include language training paid for by posts.

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