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Appendix 3
Staffing overview

Note: All figures in tables 17-25 include staff in transit to and from post as well as staff temporarily seconded to other agencies.

Table 17. Employees by classification, gender and location (excluding locally engaged employees overseas)

	Female			Male			Total Staff 30 June 2002	Total Staff 30 June 2001
Classification[*]	Canberra	State Offices	Overseas	Canberra	State Offices	Overseas
APS Level 1	2	12	0	1	1	0	16	17
APS Level 2	28	65	0	18	13	0	124	155
APS Level 3	52	44	6	18	9	10	139	168
APS Level 4	85	37	50	53	15	36	276	365
APS Level 5	44	21	19	23	6	7	120	30
APS Level 6	125	3	47	120	9	51	355	345
Exec. Level 1	112	4	33	205	9	92	455	435
Exec. Level 2	45	1	27	113	1	65	252	250
SES Band 1	13	1	10	37	2	36	99	96
SES Band 2	4	0	5	23	0	24	56	48
SES Band 3	1	0	1	3	0	7	12	14
SES (Spec.) Band 1	0	0	0	1	0	0	1	1
SES (Spec.) Band 2	1	0	0	1	0	0	2	1
Secretary	0	0	0	1	0	0	1	1
Cadet	1	0	0	2	0	0	3	2
Graduate APS	24	0	0	17	0	0	41	25
Medical Officer Cl. 2	0	0	2	0	0	4	6	6
Medical Officer Cl. 4	0	0	0	1	0	0	1	1
Total	537	188	200	637	65	332	1 959	1 960

* Broadband classifications applicable to APS1-6, Exec Levels 1-2, cadets and graduates are identified at Table 25 on page 297.

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Table 18. Ongoing and non-ongoing employees (excluding locally engaged employees overseas), full-time and part-time

Ongoing employees		Non-ongoing employees		Total 30 June 2002	Total 30 June 2001
Full-time	Part-time	Full-time	Part-time
1 753	73	114	19	1 959	1 960

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Table 19. Employees by categories of employment (as defined under sections 22 and 74 of the Public Service Act 1999)

Category	Female	Male	Total 30 June 2002	Total 30 June 2001
Ongoing employees	826	1 000	1 826	1 853
Non-ongoing employees	99	34	133	107
Overseas employees (locally engaged employees)	733	739	1 472	1 519
Total	1 658	1 773	3 431	3 479

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Table 20. Senior Executive Service by level and location

Category	Canberra	State Offices	Overseas	Total 30 June 2002	Total 30 June 2001
SES Band 1	50	3	19	72	67
SES Band 2	27	0	4	31	26
SES Band 3	4	0	0	4	6
SES (Spec.) Band 1	1	0	0	1	1
SES (Spec.) Band 2	1	0	0	1	1
Director of Safeguards[*]	1	0	0	1	1
Head of Mission Band 1	0	0	27	27	29
Head of Mission Band 2	0	0	25	25	21
Head of Mission Band 3	0	0	8	8	8
Secretary	1	0	0	1	1
Total	85	3	83	171	161

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

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Table 21. Senior Executive Service by gender

Category	Female	Male	Total 30 June 2002	Total 30 June 2001
SES Band 1	20	52	72	67
SES Band 2	6	25	31	26
SES Band 3	1	3	4	6
SES (Spec.) Band 1	0	1	1	1
SES (Spec.) Band 2	1	0	1	1
Director of Safeguards[*]	0	1	1	1
Head of Mission Band 1	4	23	27	29
Head of Mission Band 2	3	22	25	21
Head of Mission Band 3	1	7	8	8
Secretary	0	1	1	1
Total	36	135	171	161

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

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Table 22. Senior Executive Service: gains and losses during the year

	Total
Commenced in the department[*]	23
Separated from the department	13

* Includes promotions of non-SES staff to the SES from within the department.

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Table 23. Senior Executive Service: inter-agency mobility during the year[*]

	Band 1	Band 2	Band 3	Total
To the department	2	0	0	2
From the department	4	5	0	9

* Includes SES staff on temporary movement to or from other agencies.

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Table 24. Employees by location and gender as at 30 June 2002

Location/Overseas Post Region	Australia- based: female	Australia- based: male	Australia- based: total	Locally engaged: female	Locally engaged: male	Locally engaged: total
Canberra	537	637	1 174	n.a.	n.a.	n.a.
Overseas Post Region
North Asia	30	31	61	103	78	181
South and South-East Asia	53	94	147	192	273	465
Americas	33	43	76	115	90	205
Europe	49	88	137	196	145	341
New Zealand and the South Pacific	18	38	56	57	73	130
Middle East and Africa	17	38	55	70	80	150
Subtotal	200	332	532	733	739	1 472
State and Territory Offices
New South Wales	65	17	82	n.a	n.a	n.a
Northern Territory	4	2	6	n.a	n.a	n.a
Queensland	34	9	43	n.a	n.a	n.a
South Australia	13	4	17	n.a	n.a	n.a
Tasmania	3	4	7	n.a	n.a	n.a
Victoria	48	21	69	n.a	n.a	n.a
Western Australia	21	8	29	n.a	n.a	n.a
Subtotal	188	65	253	n.a	n.a	n.a
Total	925	1 034	1 959	733	739	1 472

n.a.: not applicable.

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Table 25. Employees covered by the Certified Agreement and AWAs as at 30 June 2002

	Certified Agreement		AWA
Classification	Salary range ($)	No.	Salary range ($)	No.	Total
APS Level 1-3 Broadband 1 (includes graduates and cadets)	27 745-38 599	313	31 398-38 599	10	323
APS Level 4-5 Broadband 2	41 127-47 143	394	[*]	2	396
APS Level 6-Exec. Level 1Broadband 3	49 213-67 058	803	61 399-81 046	7	810
Exec. Level 2 Broadband 4	69 157-81 046	218	69 157-89 612	[**]34	252
Medical Officers	81 522-102 299	6	[*]	1	7
Sub-total non-SES		1 734		54	1 788
SES	n.a.	n.a.	89 612-168 223	170	170
Sub-total SES				170	170
Total		1 734		224	1 958[#]

n.a.: not applicable

* Where there is a possibility that payments to individuals may be identified (ie: 5 or fewer employees at a classification level on AWAs) the salary range is not shown.

** Includes Broadband 4 staff acting in SES positions.

# The Secretary has not been included in this table as the relevant salary is set by Prime Ministerial Determinations and does not come under any of the above categories.

Note: Details of non-salary benefits are provided on page 210.

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Performance pay

2000-01 Performance Cycle
Ratings finalised and bonuses paid during 2001-02, as shown in the following tables, relate to the 2000-01 cycle-the first year under the Certified Agreement 2000-2003. Ratings are expressed in terms of four non-SES broadbands and four ratings. The cost in 2001-02 of non-SES bonus payments was $2.4 million and for SES bonuses was approximately $1.2 million.

The Certified Agreement introduced a four-tier rating scale: Superior, Highly Effective, Effective and Unsatisfactory. Under the terms of the Certified Agreement, non-SES employees rated Superior advanced one pay point or, if they were at the top of a broadband, received a 10 per cent bonus. Those rated Highly Effective advanced a pay point if they were rated Fully Effective in the previous cycle, otherwise a four per cent bonus was paid. Employees rated Effective received a two per cent bonus.

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Table 26. Ratings distribution by level: 2000-01 Performance cycle

	Unsatisfactory	Effective	Highly Effective	Superior	Total
BB1 (APS level 1-3)	2	71	110	72	255
%	0.8	27.8	43.1	28.2	99.9[*]
BB2 (APS level 4-5)	1	98	181	114	394
%	0.3	24.9	45.9	28.9	100.0
BB3 (APS level 6-EL1)	1	171	363	237	772
%	0.1	22.2	47.0	30.7	100.0
BB4 (EL2)	3	43	98	71	215
%	1.4	20.0	45.6	33.0	100.0
Total non-SES [Note 1]	7	383	752	494	1 636
%	0.4	23.4	46.0	30.2	100.0
SES (including heads of mission) [Note 2]	0	41	78	50	169
%	0	24.3	46.2	29.6	100.1[*]

* Totals may not equal 100% due to rounding.

1 Staff who have worked less than 3 months of the cycle, non-ongoing staff who have worked less than 12 months in the department and some seconded staff are not eligible to participate in the performance management system.

2 Staff at the BB4 level in SES positions, including head of mission appointments, were rated at the SES level.

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Table 27. Performance bonus payments by level: 2000-01 Performance cycle

	Number	Aggregated Amount ($'000)	Average Amount ($)	Range of Payments ($)
BB1 (APS level 1-3)	142	187	1 315	555-3 860
BB2 (APS level 4-5)	178	217	1 222	823-4 714
BB3 (APS level 6-EL1)	501	1 241	2 477	889-6 706
BB4 (Exec level 2)	188	712	3 785	1 383-8 105
SES (including heads of mission)	169	1 245	7 364	1 792-16 822
Total	1 178	3 601[*]

* Total reflects rounding.

2001-02 Performance Cycle
The 2001-02 performance appraisal cycle was the fifth cycle, and the fourth full-year cycle for staff other than the SES, in which employees were eligible to receive performance pay through the Certified Agreement. Members of the SES continued to be eligible for performance pay in the form of bonuses only; non-SES employees were entitled to be paid a bonus or (where applicable) receive a pay point movement, or in some cases a combination of both.

In June 2002 staff agreed on variations to the Certified Agreement that modified aspects of the performance management system. The variations to the Certified Agreement introduced a five-tier rating scale: Outstanding, Superior, Fully Effective, Effective and Unsatisfactory. Set ratios within broadbands attaching to these ratings were: 10 per cent Outstanding and 20 per cent Superior, with no ratios attaching to Fully Effective, Effective or Unsatisfactory.

Under the revised system in 2001-02, non-SES employees rated Outstanding advance one pay point and receive a six per cent bonus or, if they are at the top of a broadband, receive a 12 per cent bonus. Those rated Superior advance one pay point or, if they are at the top of a broadband, receive a six per cent bonus. Those rated Fully Effective receive a half pay point movement which can be banked towards a pay point movement in 2002-03; or contribute to a pay point movement if an employee has a previously banked rating; or receive a three per cent bonus if they are at the top of a broadband. Under special transition arrangements for this cycle, those rated Fully Effective advance a pay point if they have a banked rating of Highly Effective or Effective from 2000-01. Those without a banked rating receive a one per cent bonus. Employees rated Effective do not receive a performance related bonus payment or pay point movement.

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Staff training and development

Table 28. Training days

Location	Number of training days 2001-02
Overseas posts: Australia-based	4 278
Overseas posts: Locally engaged	8 027
State offices	344
Divisions	7 157
Language training	10 595
Graduate training	1 444
Total number of training days	31 845
Average days of training per employee	9.6

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Table 29. Training costs

Location	Amount ($) 2001-02
Overseas posts: Australia-based	721 612
Overseas posts: Locally engaged	1 643 816
State offices	35 433
Divisions	208 663
Training and Development Section [*]	961 398
Language Training [**]	2 647 206
IT Training	584 739
Total expenditure	6 802 867
Expenditure on training as percentage of total salary costs	3.69

* Includes training in management/leadership, finance, and professional skills training, but does not include specialist training provided by divisions such as consular, trade policy and human rights.

** Includes language training both in Australia and in-country where paid for by the department's Training and Development Section, but does not include language training paid for by posts.

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