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Department of Foreign Affairs and Trade - Annual Report 2000-2001
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Appendix 9: Consultancy services

Consistent with the Government’s policy to focus available resources on core functions, and recognising the value of the different perspectives that consultants can bring to policy and operational issues, the department engages consultants where it lacks specialist expertise, or where independent assessments or input are considered desirable.

Selection processes
The process used for selecting consultants, both in Australia and at overseas posts, is consistent with the department’s broader procurement policies and the Commonwealth Procurement Guidelines, and is based on the principle of ‘value for money’. Selection methods are as follows:

Public tender: Consultancies are advertised in the daily press. In Australia they are also advertised on the department’s Internet site, and through the services of the Government’s electronic publishing service (www.ads.gov.au).

Restricted tender: A limited number of organisations or individuals are invited to submit quotations for particular consultancies. These firms are identified:

Direct engagement: Consultants are selected from those identified on whole-of-government endorsed supplier arrangements or competitive tendering and contracting panels. Alternatively, a recognised pre-eminent expert or authority in a particular field may be engaged directly. (Note: in these instances, the consultant’s fees are compared to those in the market, to ensure that value for money is being obtained.)

All business opportunities available through a full tender process, and all contracts (including consultancies) with values over $2,000 entered into in Australia, are published in the Government’s electronic gazettal system (www.contracts.gov.au).

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Table 32. Consultancies undertaken during 2000–01

The following table lists all consultants engaged during 2000–01 with a contract valued at $10,000 or more, together with the amount of the contract and reasons for engagement.

Location/work group

Name of consultant

Description of project

Contract price ($)

* Reason(s) for engagement

** Procurement method

*** Advertising

Corporate Management Division Gryphon Solutions Pty Ltd Strategic advice on upgrade to version 4.6 of SAP and SAP HR implementation overseas 58,600 3 b iii
Corporate Management Division KPMG Consulting Review of Common Administrative Services Agreement 28,380 3 c iv
Corporate Management Division KPMG Consulting Strategic advice on foreign exchange risk management policy 37,400 3 b iv
Corporate Management Division PricewaterhouseCoopers Development of a risk management strategy for GST and FBT 27,500 3 b v
Diplomatic Security, Property and Information Management Division Bligh Voller Nield Pty Ltd Professional architectural services for chancery, Shanghai 94,332 3 c nr
Diplomatic Security, Property and Information Management Division Carbine Construction Project management services for chancery, Shanghai 56,104 3 c nr
Diplomatic Security, Property and Information Management Division DeMorgan Pty Ltd Strategic advice on IT security 47,799 3 c iv

Location/work group

Name of consultant

Description of project

Contract price ($)

* Reason(s) for engagement

** Procurement method

*** Advertising

Diplomatic Security, Property and Information Management Division Knight Frank Price Waterhouse Pty Ltd Devise and manage a business continuity plan for the RG Casey building 10,440 3 c nr
Diplomatic Security, Property and Information Management Division Property Concept & Management Pty Ltd Review of domestic property management 47,300 3 a i
Diplomatic Security, Property and Information Management Division PSI Consulting Pty Ltd Strategic advice on evaluation and market testing of DFAT security operations 104,450 1 a i
Diplomatic Security, Property and Information Management Division PSI Consulting Pty Ltd Review, evaluate and develop tender plan for IT mainframe outsourcing 18,288 3 a i
Diplomatic Security, Property and Information Management Division Rider Hunt Canberra Pty Ltd Professional services for chancery, Shanghai 23,625 3 c nr
Diplomatic Security, Property and Information Management Division Telsyte Pty Ltd Evaluation of Request for tender- telecommunications services 90,000 1 c v
Diplomatic Security, Property and Information Management Division Walter & Turnbull Chartered Accountants Strategic advice and modelling for IT consolidation project cost 345,496 3 b v
Executive Planning and Evaluation Branch Walter & Turnbull Chartered Accountants Post-implementation review of GST processing 13,614 3 b iv

Location/work group

Name of consultant

Description of project

Contract price ($)

* Reason(s) for engagement

** Procurement method

*** Advertising

Market Development Division Anderson Corporate Finance Business adviser— EFIC Alliance 830,000 1, 3, 6 b iv
Market Development Division Asian Research Centre Murdoch University Report on Indian Ocean Rim foreign direct investment 47,300 1 a iii
Market Development Division Australian Agency for International Development(AusAID) Report on benefits of open trade and investment among APEC member countries 60,456 6 c iv
Market Development Division Australian Agency for International Development(AusAID Develop e-commerce and paperless trading) seminars for small-to- medium enterprises (SMEs) 190,000 6 c iv
Market Development Division Australian Pacific Economic Cooperation Council Secretariat—Australian National University Advisory services, liaison and business consultations 74,250 3 b iv
Market Development Division DBM Consultants Pty Ltd Report and review of export credit and finance services and survey of Australian exporters and export credit requirements of EFIC clients 21,985 6 b iv
Market Development Division -East Asian Business Consultancy Ltd Research on Korean Food companies 13,800 6 b iv

Location/work group

Name of consultant

Description of project

Contract price ($)

* Reason(s) for engagement

** Procurement method

*** Advertising

Market Development Division Ernst & Young Probity advice— EFIC Alliance 25,000 1, 3, 6 b iv
Market Development Division International Financial Consulting Research, report and advice on export credit and finance services and Australian exporters requirements 120,616 1, 3, 6 b iv
Market Development Division International Financial Consulting Specialist export insurance advice— EFIC Alliance 50,000 1, 3, 6 c iv
Market Development Division Kym Anderson and Associates Report on agricultural trade liberalisation in the Indian Ocean Rim 54,800 1 a iii
Market Development Division Praxa Ltd Statistical analysis and retrieval system (STARS) redevelopment 670,000 2, 3 b iv
Market Development Division RBC Inc. Japan Research—Asian Agrifood project subsistence to Supermarket II—Japan 24,000 3 b iv
Market Development Division Tillinghast-Towers Perrin Research, report and advice on Australian developments in export credit and financial services 218,000 1, 3, 6 b iv
North Asia Division (EAAU) Dr Jaime Crispi and Dr Sebastian Vergara Report on business opportunities in Latin America 17,700 6 b nr

Location/work group

Name of consultant

Description of project

Contract price ($)

* Reason(s) for engagement

** Procurement method

*** Advertising

North Asia Division (EAAU) Economic Development Associates Report on business opportunities in Latin America 25,805 6 b nr
North Asia Division (EAAU) Professor P.J Sanguinetti Report on business opportunities in Latin America 11,804 6 b nr
North Asia Division (EAAU) Professor Renato Flores Report on business opportunities in Latin America 14,024 6 b nr
Public Diplomacy, Consular and Passports Division Alliance Consulting Group Pty Ltd Develop training modules for passport staff overseas 44,625 3 c iv
Public Diplomacy, Consular and Passports Division Alliance Consulting Group Pty Ltd Develop and design passport booklet 64,600 3 c iv
Public Diplomacy, Consular and Passports Division Australian Bureau of Statistics Develop a projection model for passport issues 10,491 3 c iv
Public Diplomacy, Consular and Passports Division Deloitte Consulting Develop a strategic plan for Passports Branch 82,260 1 b iv
Public Diplomacy, Consular and Passports Division Ernst & Young (Canberra) Probity advice for Australian television (ATV) tender 26,800 3 c iv
Public Diplomacy, Consular and Passports Division Exceed Systems Integration Pty Ltd Develop and test consular case management information system 21,000 2 c iv

Location/work group

Name of consultant

Description of project

Contract price ($)

* Reason(s) for engagement

** Procurement method

*** Advertising

Public Diplomacy, Consular and Passports Division Fulton Technology Pty Ltd Re-development of passports receipting software 10,909 3 c iv
Public Diplomacy, Consular and Passports Division Malcolm Long & Associates Strategic advice on ATV tender process 27,910 3 c iv
Public Diplomacy, Consular and Passports Division Worldreach Software Strategic advice for consular systems 13,863 2 c iv
Trade Negotiations Division Access Economics Study on the implications of an Economic Free Trade Agreement— Australia and Singapore 25,000 3 a i
Trade Negotiations Division Catherine Hawkins Develop biotechnology and intellectual property training handbook 14,250 3 b iv
Trade Negotiations Division Centre for International Economics Strategic advice on the impact of a Free Trade Agreement—Australia and the United States 98,500 3 b iv
Trade Negotiations Division The Apec Study Centre— Monash University Study on implications of a Free Trade Agreement—Australia and the United States 90,000 3 b iv
Beirut Michael Dunn & Co. SAL Property services— new chancery lease 45,741 1 c nr
Copenhagen Bang & Regnarsen Lawyers Legal advice on embassy property leases 13,685 3 c nr

Location/work group

Name of consultant

Description of project

Contract price ($)

* Reason(s) for engagement

** Procurement method

*** Advertising

Copenhagen Birch and Krogboe A/S Advice on technical fitout of chancery 23,698 3 c nr
Ho Chi Minh City Freehill Hollingdale and Pale Advice on chancery lease agreement 10,969 3 c nr
Lisbon PLMJ & Associates Advice on property and labour law 35,119 3 c nr
Lisbon Knight Frank Advice on chancery lease agreement 15,797 3 c nr
Lisbon Scott Levitt Ltd Advice on selection of contractors for property fitout 39,659 3 b nr
London Smee’s Advertising Ltd Design of touch screen for public area 17,271 3 c nr
London Barry Derbyshire Design Internet website 46,409 3 b nr
London HSBC Actuaries and Consultants Ltd Review and report on locally engaged staff pensions 23,062 3 c nr
London Employment Conditions Abroad International Evaluation of locally engaged staff job structures 16,200 3 c nr
New York People and Strategy Evaluation of locally engaged staff job structures 40,000 5 c nr

Location/work group

Name of consultant

Description of project

Contract price ($)

* Reason(s) for engagement

** Procurement method

*** Advertising

Ramallah Amara Architects Project management for the design and fitout of office 50,980 3 b nr
Santiago William M. Mercer Ltd Review locally engaged staff local salary and benefits survey 13,398 1 b nr
Tokyo Hay Management Consultants (Japan) Co Ltd Review of locally engaged staff job evaluation, market testing and transition strategy 148,700 3 b nr
Zagreb Vukmir Legal advice, new chancery lease 12,098 3 c nr
Total 4,555,862

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* Reasons for engagement

** Procurement method

*** Advertising

1 need for independent study a open tender I opportunity—Australian press/journals
2 need for rapid access to latest technology & experience b restricted tender ii opportunity—local press/journals
3 lack of in-house resources (incl. specialist knowledge/skills not available in dept/office/post) c direct engagement iii opportunity—government gazette
4 limitations on executive time iv contract—elsewhere
5 need for a change agent or facilitator v contract—government gazette
6 recognised Australian/world expert uniquely able to contribute to program nr contract—not required (overseas post)

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