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Appendix 3: Staffing overview

Note: All figures in tables 16–24 include staff in transit to and from post as well as staff temporarily seconded to other agencies.

Table 16. Employees by classification, gender and location (excluding locally engaged employees overseas)

	Female			Male			Total Staff 30 June 2001	Total Staff 30 June 2000
Classification	Canberra	State Offices	Over- seas	Canberra	State Offices	Over- seas
APS Level 1	3	9	0	2	3	0	17	29
APS Level 2	36	76	1	27	13	2	155	189
APS Level 3	65	36	10	37	9	11	168	195
APS Level 4	121	53	52	83	26	30	365	381
APS Level 5	22	0	2	6	0	0	30	30
APS Level 6	122	2	44	105	10	62	345	336
Exec. Level 1	86	3	43	201	6	96	435	403
Exec. Level 2	44	2	23	116	2	63	250	246
SES Band 1	9	1	12	39	1	34	96	93
SES Band 2	2	0	5	21	0	20	48	48
SES Band 3	1	0	1	5	0	7	14	12
SES (Spec.) Band 1	0	0	0	1	0	0	1	1
SES (Spec.) Band 2	1	0	0	0	0	0	1	1
Secretary	0	0	0	1	0	0	1	3
Cadet	0	0	0	2	0	0	2	1
Graduate APS	13	0	0	12	0	0	25	32
Medical Officer Cl. 2	0	0	2	0	0	4	6	5
Medical Officer Cl. 4	0	0	0	1	0	0	1	1
Total	525	182	195	659	70	329	1,960	2,006

Table 17. Ongoing and non-ongoing employees (excluding locally engaged employees overseas), full-time and part-time

Ongoing Employees		Non-Ongoing Employees		Total 30 June 2001	Total 30 June 2000
Full-Time	Part-Time	Full-Time	Part-Time
1,785	68	83	24	1,960	2,006

Table 18. Employees by categories of employment (as defined under sections 22 and 74 of the Public Service Act 1999)

Category	Female	Male	Total 30 June 2001	Total 30 June 2000
Ongoing employees	822	1,031	1,853	1,900
Non-ongoing employees	80	27	107	106
Overseas employees (locally engaged employees)	746	773	1,519	1,580
Total	1,648	1,831	3,479	3,586

Table 19. Senior Executive Service by level and location

Category	Canberra	State Offices	Overseas	Total 30 June 2001	Total 30 June 2000
SES Band 1	48	2	17	67	70
SES Band 2	22	0	4	26	23
SES Band 3	6	0	0	6	6
SES (Spec.) Band 1	1	0	0	1	1
SES (Spec.) Band 2	1	0	0	1	1
Director of Safeguards*	1	0	0	1	1
Head of Mission Band 1	0	0	29	29	23
Head of Mission Band 2	0	0	21	21	24
Head of Mission Band 3	0	0	8	8	6
Secretary	1	0	0	1	3
Total	80	2	79	161	158

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

Table 20. Senior Executive Service by gender

Category	Female	Male	Total 30 June 2001	Total 30 June 2000
SES Band 1	16	51	67	70
SES Band 2	4	22	26	23
SES Band 3	1	5	6	6
SES (Spec.) Band 1	0	1	1	1
SES (Spec.) Band 2	1	0	1	1
Director of Safeguards*	0	1	1	1
Head of Mission Band 1	6	23	29	23
Head of Mission Band 2	3	18	21	24
Head of Mission Band 3	1	7	8	6
Secretary	0	1	1	3
Total	32	129	161	158

* -Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

Table 21. Senior Executive Service: gains and losses during the year

	Total
Commenced in the department	14
Separated from the department	11

Table 22. Senior Executive Service: inter-agency mobility during the year

	Band 1	Band 2	Band 3	Total
To the department	0	0	0	0
From the department	0	1	0	1

Table 23. Employees by location and gender as at 30 June 2001

Location/Overseas Post Region	Australia- based: female	Australia- based: male	Australia- based: total	Locally engaged: female	Locally engaged: male	Locally engaged: total
Canberra	525	659	1184	n.a.	n.a.	n.a.
Overseas Post Region
North Asia	25	41	66	99	76	175
South and South-East Asia	47	91	138	192	292	484
Americas	34	38	72	119	90	209
Europe	52	82	134	214	165	379
New Zealand and the South Pacific	20	40	60	63	72	135
Middle East and Africa	17	37	54	59	78	137
Subtotal	195	329	524	746	773	1,519
State and Territory Offices
New South Wales	62	17	79	n.a	n.a	n.a
Northern Territory	2	3	5	n.a	n.a	n.a
Queensland	33	11	44	n.a	n.a	n.a
South Australia	11	6	17	n.a	n.a	n.a
Tasmania	4	3	7	n.a	n.a	n.a
Victoria	49	22	71	n.a	n.a	n.a
Western Australia	21	8	29	n.a	n.a	n.a
Subtotal	182	70	252	n.a	n.a	n.a
Total	902	1,058	1,960	746	773	1,519

n.a.: not applicable.

Performance pay

This year was the fourth cycle, and the third full-year cycle for staff other than the Senior Executive Service (SES) in which employees were eligible to receive performance pay through the department’s Certified Agreement. Members of the SES continued to be eligible for performance pay in the form of bonuses only; non-SES employees were entitled to be paid a bonus or (where applicable) receive a paypoint movement. However, other aspects of the department’s performance management system were modified as a result of the introduction of the second Certified Agreement (CA), relating to the period 2000–03. For example, the performance ratings differed from those in the first Certified Agreement, as did the rewards associated with them. [Footnote 1]

Under the terms of the 2000–03 CA, non-SES employees rated as Superior will advance one paypoint or, if they are at the top of a broadband, receive a 10 per cent bonus. Those rated as Highly Effective will advance a paypoint movement if they were rated as Fully Effective in the previous cycle; otherwise a 4 per cent bonus will be paid. Employees rated Effective will receive a 2 per cent bonus. On the basis of the notional ratings profile contained in the CA, it is expected that over 550 employees will advance a paypoint as a result of their ratings from the 2000–01 performance appraisal cycle. Of these, around 200 will move up to a new APS level.

Ratings finalised and bonuses paid during 2000–01, as shown in the following tables, relate to the first CA (1998–2000) and are therefore expressed in terms of three non-SES broadbands and five ratings. The cost in 2000–01 of non-SES paypoint movements made as a result of the 1999–2000 appraisal cycle was approximately $1.5 million. Bonus payments totalled approximately $2.7 million, of which approximately $810,000 was paid to members of the SES.

Table 24. Employees covered by the Certified Agreement and AWAs as at 30 June 2001

Classification	Certified Agreement		AWA
	Salary range($)	No.	Salary range($)	No.	Total
APS Level 1–3 Broadband 1 (includes graduates and cadets)	26,806–37,294	347	30,336–37,294	20	367
APS Level 4–5 Broadband 2	39,736–45,548	390	*	5	395
APS Level 6— Exec. Level 1 Broadband 3	47,549–64,790	773	58,973–70,598	7	780
Exec. Level 2 Broadband 4	66,818–79,640	246	*	4	250
Medical Officers	78,765–98,839	6	*	1	7
Sub-total non-SES		1,762		37	1,799
SES	n.a.	n.a.	86,582–162,534	160	160
Sub-total SES		0		160	160
Total		1,762		197	1,959#

n.a.: not applicable

* -Where there is a possibility that payments to individuals may be identified (ie: 5 or fewer employees at a classification level on AWAs) the salary range is not shown.

# -The Secretary has not been included in this table as the relevant salary is set by Prime Ministerial Determinations and does not come under any of the above categories.

Note: Details of non-salary benefits are provided on page 206.

Table 25. Ratings distribution by level*

	Unsatis- factory Number (%)	Satis- factory Number (%)	Fully Effective Number (%)	Superior Number (%)	Outstanding Number (%)
Broadband 1 APS Level 1–4	3 (<1)	103 (15)	391 (58)	149 (22)	32 (5)
Broadband 2 APS Level 5- Exec. Level 1	2 (<1)	90 (12)	420 (54)	226 (29)	40 (5)
Broadband 3 Exec. Level 2	0	20 (10)	123 (57)	59 (27)	14 (6)
Non-SES overall	5 (<1)	213 (13)	**937 (56)	**437 (26)	86 (5)
SES (including heads of mission)	1 (1)	20 (12)	95 (57)	42 (25)	8 (5)

* -Totals may not equal 100% due to rounding. Ratings and broadbands relate to the 1998–2000 Certified Agreement.

** -Includes three Medical Doctors outside the department’s broadbanded staffing structure.

Table 26. Performance bonus payments by level*

	Aggregated amount ($’000)	Average bonus payment ($)	Range of payments ($)
Broadband 1 APS Level 1–4	519	1,301	536–6,272
Broadband 2 APS Level 5— Exec. Level 1	937	2,072	859–9,719
Broadband 3 Exec. Level 2	430	3,140	1,336–11,746
SES (including heads of mission)]	810	4,890	1,664–23,825
Total	2,696	2,336

* Ratings and broadbands relate to the 1998–2000 Certified Agreement.

Staff training and development

Table 27. Training days

Location	Number of training days
Overseas posts: Australia-based	3,293
Overseas posts: Locally engaged	7,353
State offices	340
Divisions	6,287
Language training	11,081
Graduate training	1,408
Total	29,762

Table 28. Training costs

Location	Amount ($)
Overseas posts: Australia-based	689,934
Overseas posts: Locally engaged	1,283,691
State offices	83,169
Divisions	434,987
Training and Development Section*	974,277
Language training**	1,891,223
IT training	698,976
Total	6,056,257

* -Includes training in management/leadership, finance and professional skills training, but does not include specialist training provided by divisions such as consular, trade policy and human rights.

** -Includes language training both in Australia and in-country where paid for by Training and Development Section, but does not include language training paid for by posts.

Table 29.

Average days of training per employee

9

Table 30.

Percentage of expenditure on training of total salary costs

2.75

Footnotes

1. The DFAT Certified Agreement 2000–2003 introduced a four-rating scale: Superior, Highly Effective, Effective and Unsatisfactory. This replaced the previous five-rating scale of Outstanding, Superior, Fully Effective, Satisfactory and Unsatisfactory.

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