About the Department of Foreign Affairs and Trade

Australian Government
Skip to content

Travel

Today is San Marino National Foundation Day and Qatar National Day

 
spacer image
Department of Foreign Affairs and Trade - Annual Report 2000-2001
spacer image
 Contents [Tab]  Guide [Tab]  Overviews [Tab]  Performance [Tab]  Corporate [Tab]
spacer image
 Financials [Tab]  Appendixes [Tab]  Glossaries [Tab]  Search [Tab]  Options [Tab]

Appendix 3: Staffing overview

Note: All figures in tables 16–24 include staff in transit to and from post as well as staff temporarily seconded to other agencies.

Table 16. Employees by classification, gender and location (excluding locally engaged employees overseas)

Female

Male

Total Staff
30 June 2001

Total Staff
30 June 2000

Classification

Canberra

State Offices

Over-
seas

Canberra

State Offices

Over-
seas

APS Level 1

3

9

0

2

3

0

17

29

APS Level 2

36

76

1

27

13

2

155

189

APS Level 3

65

36

10

37

9

11

168

195

APS Level 4

121

53

52

83

26

30

365

381

APS Level 5

22

0

2

6

0

0

30

30

APS Level 6

122

2

44

105

10

62

345

336

Exec. Level 1

86

3

43

201

6

96

435

403

Exec. Level 2

44

2

23

116

2

63

250

246

SES Band 1

9

1

12

39

1

34

96

93

SES Band 2

2

0

5

21

0

20

48

48

SES Band 3

1

0

1

5

0

7

14

12

SES (Spec.)
Band 1

0

0

0

1

0

0

1

1

SES (Spec.)
Band 2

1

0

0

0

0

0

1

1

Secretary

0

0

0

1

0

0

1

3

Cadet

0

0

0

2

0

0

2

1

Graduate APS

13

0

0

12

0

0

25

32

Medical Officer
Cl. 2

0

0

2

0

0

4

6

5

Medical Officer
Cl. 4

0

0

0

1

0

0

1

1

Total

525

182

195

659

70

329

1,960

2,006

Return to the top of the page

Table 17. Ongoing and non-ongoing employees (excluding locally engaged employees overseas), full-time and part-time

Ongoing Employees

Non-Ongoing Employees

Total
30 June 2001

Total
30 June 2000

Full-Time

Part-Time

Full-Time

Part-Time

1,785

68

83

24

1,960

2,006

Return to the top of the page

Table 18. Employees by categories of employment (as defined under sections 22 and 74 of the Public Service Act 1999)

Category

Female

Male

Total
30 June 2001

Total
30 June 2000

Ongoing employees

822

1,031

1,853

1,900

Non-ongoing employees

80

27

107

106

Overseas employees (locally engaged employees)

746

773

1,519

1,580

Total

1,648

1,831

3,479

3,586

Return to the top of the page

Table 19. Senior Executive Service by level and location

Category

Canberra

State Offices

Overseas

Total
30 June 2001

Total
30 June 2000

SES Band 1

48

2

17

67

70

SES Band 2

22

0

4

26

23

SES Band 3

6

0

0

6

6

SES (Spec.) Band 1

1

0

0

1

1

SES (Spec.) Band 2

1

0

0

1

1

Director of Safeguards*

1

0

0

1

1

Head of Mission
Band 1

0

0

29

29

23

Head of Mission
Band 2

0

0

21

21

24

Head of Mission
Band 3

0

0

8

8

6

Secretary

1

0

0

1

3

Total

80

2

79

161

158

* Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

Return to the top of the page

Table 20. Senior Executive Service by gender

Category

Female

Male

Total
30 June 2001

Total
30 June 2000

SES Band 1

16

51

67

70

SES Band 2

4

22

26

23

SES Band 3

1

5

6

6

SES (Spec.) Band 1

0

1

1

1

SES (Spec.) Band 2

1

0

1

1

Director of Safeguards*

0

1

1

1

Head of Mission Band 1

6

23

29

23

Head of Mission Band 2

3

18

21

24

Head of Mission Band 3

1

7

8

6

Secretary

0

1

1

3

Total

32

129

161

158

* -Director of Safeguards, a statutory officer responsible to the Minister for Foreign Affairs, occupies the position of Director General of the Australian Safeguards and Non-Proliferation Office.

Return to the top of the page

Table 21. Senior Executive Service: gains and losses during the year

Total

Commenced in the department

14

Separated from the department

11

Table 22. Senior Executive Service: inter-agency mobility during the year

Band 1

Band 2

Band 3

Total

To the department

0

0

0

0

From the department

0

1

0

1

Return to the top of the page

Table 23. Employees by location and gender as at 30 June 2001

Location/Overseas Post Region

Australia-
based: female

Australia- based: male

Australia- based: total

Locally engaged: female

Locally engaged: male

Locally engaged: total

Canberra

525

659

1184

n.a.

n.a.

n.a.

Overseas Post Region

North Asia

25

41

66

99

76

175

South and South-East Asia

47

91

138

192

292

484

Americas

34

38

72

119

90

209

Europe

52

82

134

214

165

379

New Zealand and the South Pacific

20

40

60

63

72

135

Middle East and Africa

17

37

54

59

78

137

Subtotal

195

329

524

746

773

1,519

State and Territory Offices

New South Wales

62

17

79

n.a

n.a

n.a

Northern Territory

2

3

5

n.a

n.a

n.a

Queensland

33

11

44

n.a

n.a

n.a

South Australia

11

6

17

n.a

n.a

n.a

Tasmania

4

3

7

n.a

n.a

n.a

Victoria

49

22

71

n.a

n.a

n.a

Western Australia

21

8

29

n.a

n.a

n.a

Subtotal

182

70

252

n.a

n.a

n.a

Total

902

1,058

1,960

746

773

1,519

n.a.: not applicable.

Return to the top of the page

Performance pay

This year was the fourth cycle, and the third full-year cycle for staff other than the Senior Executive Service (SES) in which employees were eligible to receive performance pay through the department’s Certified Agreement. Members of the SES continued to be eligible for performance pay in the form of bonuses only; non-SES employees were entitled to be paid a bonus or (where applicable) receive a paypoint movement. However, other aspects of the department’s performance management system were modified as a result of the introduction of the second Certified Agreement (CA), relating to the period 2000–03. For example, the performance ratings differed from those in the first Certified Agreement, as did the rewards associated with them. [Footnote 1]

Under the terms of the 2000–03 CA, non-SES employees rated as Superior will advance one paypoint or, if they are at the top of a broadband, receive a 10 per cent bonus. Those rated as Highly Effective will advance a paypoint movement if they were rated as Fully Effective in the previous cycle; otherwise a 4 per cent bonus will be paid. Employees rated Effective will receive a 2 per cent bonus. On the basis of the notional ratings profile contained in the CA, it is expected that over 550 employees will advance a paypoint as a result of their ratings from the 2000–01 performance appraisal cycle. Of these, around 200 will move up to a new APS level.

Ratings finalised and bonuses paid during 2000–01, as shown in the following tables, relate to the first CA (1998–2000) and are therefore expressed in terms of three non-SES broadbands and five ratings. The cost in 2000–01 of non-SES paypoint movements made as a result of the 1999–2000 appraisal cycle was approximately $1.5 million. Bonus payments totalled approximately $2.7 million, of which approximately $810,000 was paid to members of the SES.

Return to the top of the page

Table 24. Employees covered by the Certified Agreement and AWAs as at 30 June 2001

Classification

Certified Agreement

AWA

Salary range($)

No.

Salary range($)

No.

Total

APS Level 1–3 Broadband 1 (includes graduates and cadets)

26,806–37,294

347

30,336–37,294

20

367

APS Level 4–5 Broadband 2

39,736–45,548

390

*

5

395

APS Level 6— Exec. Level 1 Broadband 3

47,549–64,790

773

58,973–70,598

7

780

Exec. Level 2 Broadband 4

66,818–79,640

246

*

4

250

Medical Officers

78,765–98,839

6

*

1

7

Sub-total non-SES

1,762

37

1,799

SES

n.a.

n.a.

86,582–162,534

160

160

Sub-total SES

0

160

160

Total

1,762

197

1,959#

n.a.: not applicable

* -Where there is a possibility that payments to individuals may be identified (ie: 5 or fewer employees at a classification level on AWAs) the salary range is not shown.

# -The Secretary has not been included in this table as the relevant salary is set by Prime Ministerial Determinations and does not come under any of the above categories.

Note: Details of non-salary benefits are provided on page 206.

Return to the top of the page

Table 25. Ratings distribution by level*

Unsatis-
factory Number (%)

Satis-
factory Number (%)

Fully Effective Number (%)

Superior Number (%)

Outstanding Number (%)

Broadband 1 APS
Level 1–4

3 (<1)

103 (15)

391 (58)

149 (22)

32 (5)

Broadband 2 APS Level 5-
Exec. Level 1

2 (<1)

90 (12)

420 (54)

226 (29)

40 (5)

Broadband 3 Exec.
Level 2

0

20 (10)

123 (57)

59 (27)

14 (6)

Non-SES overall

5 (<1)

213 (13)

**937 (56)

**437 (26)

86 (5)

SES
(including heads of mission)

1 (1)

20 (12)

95 (57)

42 (25)

8 (5)

* -Totals may not equal 100% due to rounding. Ratings and broadbands relate to the 1998–2000 Certified Agreement.

** -Includes three Medical Doctors outside the department’s broadbanded staffing structure.

Return to the top of the page

Table 26. Performance bonus payments by level*

Aggregated amount ($’000)

Average bonus payment ($)

Range of payments ($)

Broadband 1 APS Level 1–4

519

1,301

536–6,272

Broadband 2 APS Level 5— Exec. Level 1

937

2,072

859–9,719

Broadband 3 Exec. Level 2

430

3,140

1,336–11,746

SES (including heads of mission)]

810

4,890

1,664–23,825

Total

2,696

2,336

* Ratings and broadbands relate to the 1998–2000 Certified Agreement.

Return to the top of the page

Staff training and development

Table 27. Training days

Location

Number of training days

Overseas posts: Australia-based

3,293

Overseas posts: Locally engaged

7,353

State offices

340

Divisions

6,287

Language training

11,081

Graduate training

1,408

Total

29,762

Return to the top of the page

Table 28. Training costs

Location

Amount ($)

Overseas posts: Australia-based

689,934

Overseas posts: Locally engaged

1,283,691

State offices

83,169

Divisions

434,987

Training and Development Section*

974,277

Language training**

1,891,223

IT training

698,976

Total

6,056,257

* -Includes training in management/leadership, finance and professional skills training, but does not include specialist training provided by divisions such as consular, trade policy and human rights.

** -Includes language training both in Australia and in-country where paid for by Training and Development Section, but does not include language training paid for by posts.

Return to the top of the page

Table 29.

Average days of training per employee

9

Table 30.

Percentage of expenditure on training of total salary costs

2.75

Return to the top of the page

Footnotes

  1. The DFAT Certified Agreement 2000–2003 introduced a four-rating scale: Superior, Highly Effective, Effective and Unsatisfactory. This replaced the previous five-rating scale of Outstanding, Superior, Fully Effective, Satisfactory and Unsatisfactory.

| Contents | Guide | Overviews | Performance | Corporate |
| Financials | Appendixes | Glossaries | Search | Options |