List of requirements
This list is prepared from the checklist of annual report requirements set out in Attachment F to the Requirements for Annual Reports for Departments, Executive Agencies and FMA Act Bodies as approved by the Joint Committee of Public Accounts and Audit under subsections 63(2) and 70(2) of the Public Service Act 1999 on 8 July 2011.
| Description | Requirement | Location |
|---|---|---|
| Letter of transmittal | Mandatory | Page iii |
| Table of contents | Mandatory | Page v |
| Index | Mandatory | Page 118 |
| Glossary | Mandatory | Page 111 |
| Contact officer(s) | Mandatory | Page ii |
| Internet home page address and Internet address for report | Mandatory | Page ii |
| Review by Statutory Officer | ||
| Review by statutory office holder | Mandatory | Page 3 |
| Summary of significant issues and developments | Suggested | Page 3 |
| Overview of department’s performance and financial results | Suggested | N/A |
| Outlook for following year | Suggested | Page 9 |
| Significant issues and developments – portfolio | Portfolio departments – suggested | Pages 15–33 |
| Departmental Overview | ||
| Role and functions | Mandatory | Page 37 |
| Organisational structure | Mandatory | Page 88 |
| Outcome and program structure | Mandatory | Page 44 |
| Where outcome and program structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change | Mandatory | N/A |
| Portfolio structure | Mandatory for portfolio departments | DFAT AR |
| Report on Performance | ||
| Review of performance during the year in relation to programs and contribution to outcomes | Mandatory | Pages 49–83 |
| Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements | Mandatory | DFAT AR |
| Where performance targets differ from the PBS/ PAES, details of both former and new targets, and reasons for the change | Mandatory | N/A |
| Narrative discussion and analysis of performance | Mandatory | Pages 49–83 |
| Trend information | Mandatory | Pages 49–83 |
| Performance of purchaser/provider arrangements | If applicable, suggested | N/A |
| Significant changes in nature of principal functions/ services | Suggested | N/A |
| Factors, events or trends influencing departmental performance | Suggested | N/A |
| Contribution of risk management in achieving objectives | Suggested | N/A |
| Social inclusion outcomes | If applicable, mandatory | N/A |
| Performance against service charter customer service standards, complaints data, and the department’s response to complaints | If applicable, mandatory | N/A |
| Discussion and analysis of the department’s financial performance | Mandatory | Page 90 |
| Discussion of any significant changes from the prior year or from budget. | Suggested | N/A |
| Agency resource statement and summary resource tables by outcomes | Mandatory | DFAT AR |
| Developments since the end of the financial year that have affected or may significantly affect the department’s operations or financial results in future | If applicable, mandatory | N/A |
| Management Accountability | ||
| Corporate Governance | ||
| Agency heads are required to certify that their agency comply with the Commonwealth Fraud Control Guidelines. | Mandatory | DFAT AR |
| Statement of the main corporate governance practices in place | Mandatory | DFAT AR |
| Names of the senior executive and their responsibilities | Suggested | Page 87 |
| Senior management committees and their roles | Suggested | N/A |
| Corporate and operational planning and associated performance reporting and review | Suggested | DFAT AR |
| Approach adopted to identifying areas of significant financial or operational risk | Suggested | DFAT AR |
| Policy and practices on the establishment and maintenance of appropriate ethical standards | Suggested | DFAT AR |
| How nature and amount of remuneration for SES officers is determined | Suggested | Page 87 |
| External Scrutiny | ||
| Significant developments in external scrutiny | Mandatory | DFAT AR |
| Judicial decisions and decisions of administrative tribunals | Mandatory | DFAT AR |
| Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman | Mandatory | DFAT AR |
| Management of Human Resources | ||
| Assessment of effectiveness in managing and developing human resources to achieve departmental objectives | Mandatory | DFAT AR |
| Workforce planning, staff turnover and retention | Suggested | Page 88 |
| Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and AWAs | Suggested | DFAT AR |
| Training and development undertaken and its impact | Suggested | Page 89 |
| Occupational health and safety performance | Suggested | DFAT AR |
| Productivity gains | Suggested | DFAT AR |
| Statistics on staffing | Mandatory | Page 88 |
| Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs | Mandatory | DFAT AR |
| Performance pay | Mandatory | DFAT AR |
| Assets Management | ||
| Assessment of effectiveness of assets management | If applicable, mandatory | DFAT AR |
| Purchasing | ||
| Assessment of purchasing against core policies and principles | Mandatory | DFAT AR |
| Consultants | ||
| The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website. (Additional information as in Attachment D to be available on the Internet or published as an appendix to the report. Information must be presented in accordance with the pro forma as set out in Attachment D.) |
Mandatory | DFAT AR |
| Australia National Audit Office Access Clauses | ||
| Absence of provisions in contracts allowing access by the Auditor-General | Mandatory | DFAT AR |
| Exempt Contracts | ||
| Contracts exempt from the AusTender | Mandatory | DFAT AR |
| Financial Statements | ||
| Financial Statements | Mandatory | DFAT AR |
| Other Mandatory Information | ||
| Occupational health and safety (section 74 of the Occupational Health and Safety Act 1991) | Mandatory | DFAT AR |
| Freedom of information for the period 1 July 2010 to 30 April 2011 inclusive (see terms of subsection 8(1) of the Freedom of Information Act 1982 as it existed prior to 1 May 2011) | Mandatory | Page 104 |
| Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns | Mandatory | DFAT AR |
| Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999) | Mandatory | DFAT AR |
| Grant programs | Mandatory | DFAT AR |
| Disability reporting – explicit and transparent reference to agency-level information available through other reporting mechanisms | Mandatory | DFAT AR |
| Correction of material errors in previous annual report | If applicable, mandatory | N/A |
| List of Requirements | Mandatory | Page 107 |