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Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally

Australian Government - Department of Foreign Affairs and Trade

Advancing the interests of Australia and Australians internationally

List of requirements

This list is prepared from the checklist of annual report requirements set out in Attachment F to the Requirements for Annual Reports for Departments, Executive Agencies and FMA Act Bodies as approved by the Joint Committee of Public Accounts and Audit under subsections 63(2) and 70(2) of the Public Service Act 1999 on 8 July 2011.

Description Requirement Location
Letter of transmittal Mandatory Page iii
Table of contents Mandatory Page v
Index Mandatory Page 118
Glossary Mandatory Page 111
Contact officer(s) Mandatory Page ii
Internet home page address and Internet address for report Mandatory Page ii
Review by Statutory Officer    
Review by statutory office holder Mandatory Page 3
Summary of significant issues and developments Suggested Page 3
Overview of department’s performance and financial results Suggested N/A
Outlook for following year Suggested Page 9
Significant issues and developments – portfolio Portfolio departments – suggested Pages 15–33
Departmental Overview    
Role and functions Mandatory Page 37
Organisational structure Mandatory Page 88
Outcome and program structure Mandatory Page 44
Where outcome and program structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change Mandatory N/A
Portfolio structure Mandatory for portfolio departments DFAT AR
Report on Performance    
Review of performance during the year in relation to programs and contribution to outcomes Mandatory Pages 49–83
Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements Mandatory DFAT AR
Where performance targets differ from the PBS/ PAES, details of both former and new targets, and reasons for the change Mandatory N/A
Narrative discussion and analysis of performance Mandatory Pages 49–83
Trend information Mandatory Pages 49–83
Performance of purchaser/provider arrangements If applicable, suggested N/A
Significant changes in nature of principal functions/ services Suggested N/A
Factors, events or trends influencing departmental performance Suggested N/A
Contribution of risk management in achieving objectives Suggested N/A
Social inclusion outcomes If applicable, mandatory N/A
Performance against service charter customer service standards, complaints data, and the department’s response to complaints If applicable, mandatory N/A
Discussion and analysis of the department’s financial performance Mandatory Page 90
Discussion of any significant changes from the prior year or from budget. Suggested N/A
Agency resource statement and summary resource tables by outcomes Mandatory DFAT AR
Developments since the end of the financial year that have affected or may significantly affect the department’s operations or financial results in future If applicable, mandatory N/A
Management Accountability    
Corporate Governance    
Agency heads are required to certify that their agency comply with the Commonwealth Fraud Control Guidelines. Mandatory DFAT AR
Statement of the main corporate governance practices in place Mandatory DFAT AR
Names of the senior executive and their responsibilities Suggested Page 87
Senior management committees and their roles Suggested N/A
Corporate and operational planning and associated performance reporting and review Suggested DFAT AR
Approach adopted to identifying areas of significant financial or operational risk Suggested DFAT AR
Policy and practices on the establishment and maintenance of appropriate ethical standards Suggested DFAT AR
How nature and amount of remuneration for SES officers is determined Suggested Page 87
External Scrutiny    
Significant developments in external scrutiny Mandatory DFAT AR
Judicial decisions and decisions of administrative tribunals Mandatory DFAT AR
Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman Mandatory DFAT AR
Management of Human Resources    
Assessment of effectiveness in managing and developing human resources to achieve departmental objectives Mandatory DFAT AR
Workforce planning, staff turnover and retention Suggested Page 88
Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and AWAs Suggested DFAT AR
Training and development undertaken and its impact Suggested Page 89
Occupational health and safety performance Suggested DFAT AR
Productivity gains Suggested DFAT AR
Statistics on staffing Mandatory Page 88
Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs Mandatory DFAT AR
Performance pay Mandatory DFAT AR
Assets Management    
Assessment of effectiveness of assets management If applicable, mandatory DFAT AR
Assessment of purchasing against core policies and principles Mandatory DFAT AR
The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website.

(Additional information as in Attachment D to be available on the Internet or published as an appendix to the report. Information must be presented in accordance with the pro forma as set out in Attachment D.)
Mandatory DFAT AR
Australia National Audit Office Access Clauses    
Absence of provisions in contracts allowing access by the Auditor-General Mandatory DFAT AR
Exempt Contracts    
Contracts exempt from the AusTender Mandatory DFAT AR
Financial Statements    
Financial Statements Mandatory DFAT AR
Other Mandatory Information
Occupational health and safety (section 74 of the Occupational Health and Safety Act 1991) Mandatory DFAT AR
Freedom of information for the period 1 July 2010 to 30 April 2011 inclusive (see terms of subsection 8(1) of the Freedom of Information Act 1982 as it existed prior to 1 May 2011) Mandatory Page 104
Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns Mandatory DFAT AR
Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999) Mandatory DFAT AR
Grant programs Mandatory DFAT AR
Disability reporting – explicit and transparent reference to agency-level information available through other reporting mechanisms Mandatory DFAT AR
Correction of material errors in previous annual report If applicable, mandatory N/A
List of Requirements Mandatory Page 107


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