Australia-China Council

Frequently asked questions

Expressions of Interest

Do I need to submit referee reports with the Expression of Interest?

No, the referee reports are only to be included with a full grant application.

Do I need to submit a budget with the Expression of Interest?

No, you only need to submit a budget with a full grant application

Can I exceed the word limit of the Expression of Interest form?

No, the Expression of Interest form is designed to simplify the process for applicants and for the assessment committee. The EOI should be short and succinct. The process is very competitive, and the EOI form was introduced so that only those applicants with a stronger chance of receiving funding are expected to invest the effort into preparing their applications.

Do I send in supporting documents with an Expression of Interest form?

No, as above, this process is designed to sell your idea to the assessment committee to enable you to get to the next stage of the application process. You need to be clear and succinct about what the project is, what it is going to achieve and how you are going to achieve it.

Grant Applications

Is there a page limit for the application form?

There are some word limits. Remember, the assessment committee has to read many applications, and the clearer your argument the more likely your application will stand out.

Do I need to brief my referees about the project and participants?

Yes. You need to demonstrate that you have a track record and are going to be able to do what you say you are going to do in the application and that there is likely to be a long-term outcome.

How long should a CV of the main project participants be?

CV's should be no longer than one page.

Do I need to have had contact with my project partner in China before sending in an application?

The project should be well thought out and ready to be implemented and completed within a 12 month period. You should have, at least, in principle support from the organisation or people you identify as being your project partners in your application, and project counterparts (overseas) should be well-briefed about the project and their role in it. It is useful to include written support from your project partner/s with the application.

What's the difference between an Expression of Interest and a Full Grant Application?

An Expression of Interest is the first stage of the grant application process. The Expression of Interest is a much shorter form designed for the applicant to outline the main elements of the project to the ACC Board and state its originality, value and competitive advantages. The Board will then shortlist Expressions of Interest and invite selected applicants to submit a Full Grant application.

What if I need a grant quickly or 'out of time'?

The ACC does not accept applications for funding 'out of time'.

Who decides who gets a grant?

The ACC Board has a number of subcommittees that review applications under the themes of Education, Economic Diplomacy, Arts and Culture. Where possible members of sub-committees (Board members) have expertise in the themes for which they are making the assessments. Subcommittees may draw on the expertise of others if they need to.

What are the chances of getting a grant?

The grant process is very competitive. The ACC Board assesses grant applications by considering how the proposal will further the goals of the Council and whether the application meets the guidelines for grant submissions. The ACC Strategic Plan 2014-2018 outlines the goals of the ACC, and the Guidelines can be found on the ACC website. The Council has a limited budget, which often means that unfortunately not all projects that satisfy the guidelines and further the goals of the ACC can be funded. If you think you have a good idea for a project and can make it happen, we recommend you submit an Expression of Interest.

How do I apply?

You need to submit an Expression of Interest at the time the Grant Round is announced, usually in January-March period each year. The Grant Round will be advertised on the ACC website at least one month before the closing date for Expressions of Interest.

If I am successful, what happens next?

If you are successful we will send you a letter congratulating you on your success. The ACC Secretariat will then forward a copy of a Funding Agreement stating the terms and conditions of accepting the grant funding for you to sign. The Board may request further information prior to providing funding and this will need to be provided quickly, or risk losing the grant funding. Then 4-6 weeks out of the start of the project, the ACC will be able to transfer funds to the nominated account upon the receipt of your invoice and the ATO Statement by a Supplier form. Following completion of the project you will be expected to submit an Acquittal Report, detailing how the funds were spent, what the outcomes of your project were and how you achieved them. We also expect the successful grant recipients to provide updates to the Secretariat throughout the project cycle.

Can I appeal a grant decision?

The Boards decision is final and there is no mechanism for appeal.

Do I need to do anything to complete my grant?

Yes, you need to submit an Acquittal Report detailing how the funds were spent, what the outcomes were and how you achieved them. You will need to provide receipts, any materials that were produced as a result of the grant (e.g. reports, journal articles, policy papers) and publicity materials (including, video, photographs, and online features).

What can I get a grant for?

The ACC provides seed funds for innovative proposals relevant to the mission and goals of the Council. This includes proposals which demonstrate the potential for the development of long-term links between individuals and institutions in Australia and counterparts throughout China, Hong Kong, Macau and Taiwan.

In any financial year the Council will look to fund a diverse range of activities that further the Council's goals and are preferably under the Council's funding priority areas, both in Australia and China, including projects which have a reach outside the major cities. The Council's funding priority areas are outlined in the 2014-18 Strategic Plan. The ACC currently supports projects under the broad themes of education and science, economics and trade, and culture and society

Can I apply for a grant?

Yes, you can apply for a grant if you are an Australian citizen or organisation. We do provide grants to Chinese organisations on a case by case basis, however our preference is for the Chinese organisation to have an Australian partner/ organisation who applies for the grant.